Trustees’ Annual Report for the period
From 1[st] January 2021 To 31[st] March 2022
Charity name: Leicester Forest East Community Library
Charity registration number: 1163963
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document. |
Para 1.17 | To promote for the benefit of the residents of Leicester Forest East and the surrounding areas and communities the provision of a community library service for recreation and or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said residents. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of a Lending Library Service on behalf of Leicestershire County Council. Hire of library and other income generation activities that will allow the volunteers, members, and trustees of the Community Library in Leicester Forest East to afford to operate and continue to provide a lending library service in Leicester Forest East. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees are aware of the guidance issued by the Charity Commission on public benefit and have taken it into account when making decisions where the guidance is relevant. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Apply for funding where appropriate for projects that generate regular income and review existing projects to make sure they are profitable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable. |
| Contribution made by volunteers |
Para 1.38 | The library is completely dependent on its volunteers, who carry out all necessary tasks to keep the library operational. The Charity is extremely grateful for their commitment of time, help and support. There were 10 new volunteers in the year, having lost just 3. |
|---|---|---|
| Other | Not applicable. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Achievements and initiatives of the Charity over the last year: • From September 2021, when the Government eased restrictions concerning COVID, the library reverted to being open to the public for 21 hours each week. • The total of books issued in year was 7,897, well up on previous year of 2,000. Total number of new library joiners in year: 245. • Regular activities during the year for the benefit of the community – Story and Rhyme for pre-school children; Coffee and Chat once a week especially popular with the older age group; Craft group; Knitting group; Tai Chi classes; Coffee morning first Saturday each month. • Library and meeting rooms hired on a regular basis generating income for the library – LFE Ladies group, Knit and Natter group and Tuesday Teapot club. • Other successful events have includeda Diwali celebration and a Chinese New Year festival, a Family fun day for children at Christmas time, a Children’s activity afternoon, a Plant sale, a Sunday Market, and a Christmas paper quiz which was received with enthusiasm. • The Reading Challenge for 2022 was “Gadgeteers”. • In July the local Montessori nursery came and joined. They are aiming to bring the pre-school children once a month to choose books and read a story to them whilst they visit. |
| • | We have increased our social |
|---|---|
| media presence this year by adding | |
| Instagram, Twitter and Facebook to | |
| our repertoire, in addition to the | |
| website that has been our main tool | |
| for promoting ourselves up to now. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Our ongoing objective is to expand on the existing levels of service and availability of the library service and its facilities to the local community. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | More fundraising activities were organised during the year but there was still a lack of support from the wider community which needs to be built upon in future. |
| Investment performance against objectives |
Para 1.41 | Not applicable. |
| Other | Not applicable. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity is in a very strong financial position as at the end of March 2022 having received a further £32k in various grants during the year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We are a not-for-profit organisation and all funds received or generated directly support the purposes of the Charity and sustainability of the library. Surpluses are carried forward towards future running costs and we seek to retain sufficient reserves to cover events or situations that may occur. |
| Amount of reservesheld | Para 1.22 | £92,898 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Apart from the receipt of various grants in the year the principal source of funds has included sales of refreshments, coffee mornings, room hire income, individual donations, various events, quizzes, and other activities such as“100 Club”draw. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | All funds are invested back into the library and directly support our key objectives and provision of library services. |
| A description of the principal risks facing the charity |
Para 1.46 | From an operational point of view, a shortage of volunteers to operate the library as well as sufficient volunteers to meet required standard of governance could pose a problem in future. Lack of attendees at events or activities organised at the library. High energy bills and running costs could put a strain on the library’s finances after a few years. |
| Other | LCC are still discussing the way forward after the current ten-year lease for the premises runs out. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | CIO Foundation Constitution |
| How is the charity constituted? |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee must be appointed by a resolution passed at a properly convened meeting of’ the Charity trustees. ln selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Continued training by LCC staff for new volunteers, and ongoing for existing members of staff. Refresher training is always beneficial for all staff. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | We have a Trustee Committee of 7 members who manage the library. Leicestershire County Council have appointed an officer to support all Community Managed Libraries in the county. |
| Relationship with any related parties |
Para 1.51 | We are a member of a CML cluster group who have quarterly meetings to discuss and assist each other with problems that arise. We continue to appreciate the cheerful and willing support that we receive from our Hub at Wigston, as well as the regular visits from our Support Officer and Trainer. |
| Other | Not applicable. |
Reference and Administrative details
| Charity name | Leicester Forest East Community Library |
|---|---|
| Other name the charity uses | No other names |
| Registered charitynumber | 1163963 |
| Charity’s principal address | 76 Rushmere Walk Leicester Forest East Leicester. LE3 3PD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Lynn Ashton | ||||
| Tara Pankhania | ||||
| Marilyn Pile | ||||
| Teresa Robinson | Secretary | |||
| Georgina Robson | Volunteer Co- ordinator |
|||
| Martyn Luczka | Treasurer | |||
| Paul Turner | ||||
Corporate trustees – names of the directors at the date the report was approved
Director name Not applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Not applicable | ||
Funds held as custodian trustees on behalf of others
Description of the assets Not applicable. held in this capacity Name and objects of the Not applicable. charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable. safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Not applicable. | ||
Name of chief executive or names of senior staff members (Optional information)
Not applicable.
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Not applicable.
Other optional information
Not applicable.
Declarations Th• trust#•s d8clar• thatthoy have approv•d the trustees, r•port abov•. SIgn on bghalfof the charity's trusttss Slgnaturels) Full nam918l', Georgina Robson P05itlon l•g S•cr8tary,, Chair, etrl | Teres Robinson Chair Secfetary 30° September 2022
LEICESTER FOREST EAST COMMUNITY LIBRARY
INCOME AND EXPENDITURE ACCOUNT FOR THE 15 MONTH 1st JANUARY 2021 TO 31st MARCH 2022
| INCOME General Sales Clubs, Societies Room Hire Donations 100 Club Fundraising events Miscellaneous LCC Support grant LCC s106 LFE Parish Parish Council Grant Blaby DC Grant Other grants re: Covid support Bank interest EXPENDITURE General Running costs Electricity Gas Telephone Water Insurance Cleaning Waste Collection PPS 100 Club Fundraising events Misc Repairs & Renewals Capital expenditure Surplus for the period |
15 months to 31.03.2022 1,046.04 3,199.97 1,507.00 812.04 998.00 909.82 135.33 4,664.00 2,360.85 5,848.88 18,750.00 0.00 250.00 40,481.93 593.70 1,656.54 551.83 580.08 823.24 623.00 1,163.58 942.22 405.22 594.50 314.71 1,515.00 7,541.01 5,414.88 22,719.51 17,762.42 |
12 months to | |
|---|---|---|---|
| 31.12.2020 1,054.76 751.95 560.00 346.40 921.00 146.00 - 4,248.00 9,839.75 - - 25,597.00 - |
|||
| 43,464.86 | |||
| 359.17 1,226.30 377.95 478.79 408.80 1,164.64 979.01 469.62 101.80 438.50 19.00 521.35 6,758.50 0.00 |
|||
| 13,303.43 | |||
| 30,161.43 | |||
| BALANCE SHEET AS AT 31st MARCH 2022 Balance brought forward at 1st January 2021 Surplus for the 15 months ended 31st March 2022 |
Represented by: HSBC Current Account Hampshire Trust Bank 1 Year Bond Till float Unbanked Till cash at year-end 75,135.30 17,762.42 Represented by: HSBC Current Account Hampshire Trust Bank 1 Year Bond Till float Coffee morning float 92,897.72 |
49,344.30 25,000.00 25.00 766.00 |
|
| 75,135.30 | |||
| 47,580.72 45,250.00 35.00 32.00 |
|||
| 92,897.72 | |||
| The Accounts have been prepared on a cash basis. The following is for information only: Outstanding creditors at year end: Opus gas 62.13 Opus electricity 128.57 190.70 Outstanding s106 monies expiry date Enhancement of library facilities 06.06.23 4,683.37 Library stock 06.06.23 1,157.85 Library stock 09.01.24 1,115.71 6,956.93 |
The above Income and Expenditure Account and Balance Sheet, has been prepared from the accounting records of the Leicester Forest East Community Library, supplied to me by the treasurer. In my opinion they are in accordance with these records.
Signed: Alison M Bluff, FCA Linden House, Church Walk, Bruntingthorpe, Lutterworth, LE17 5QH
Date: 18.08.22
LEICESTER FOREST EAST COMMUNITY LIBRARY
INCOME AND EXPENDITURE ACCOUNT FOR THE 15 MONTH 1st JANUARY 2021 TO 31st MARCH 2022
| INCOME General Sales Clubs, Societies Room Hire Donations 100 Club Fundraising events Miscellaneous LCC Support grant LCC s106 LFE Parish Parish Council Grant Blaby DC Grant Other grants re: Covid support Bank interest EXPENDITURE General Running costs Electricity Gas Telephone Water Insurance Cleaning Waste Collection PPS 100 Club Fundraising events Misc Repairs & Renewals Capital expenditure Surplus for the period |
15 months to 31.03.2022 1,046.04 3,199.97 1,507.00 812.04 998.00 909.82 135.33 4,664.00 2,360.85 5,848.88 18,750.00 0.00 250.00 40,481.93 593.70 1,656.54 551.83 580.08 823.24 623.00 1,163.58 942.22 405.22 594.50 314.71 1,515.00 7,541.01 5,414.88 22,719.51 17,762.42 |
12 months to | |
|---|---|---|---|
| 31.12.2020 1,054.76 751.95 560.00 346.40 921.00 146.00 - 4,248.00 9,839.75 - - 25,597.00 - |
|||
| 43,464.86 | |||
| 359.17 1,226.30 377.95 478.79 408.80 1,164.64 979.01 469.62 101.80 438.50 19.00 521.35 6,758.50 0.00 |
|||
| 13,303.43 | |||
| 30,161.43 | |||
| BALANCE SHEET AS AT 31st MARCH 2022 Balance brought forward at 1st January 2021 Surplus for the 15 months ended 31st March 2022 |
Represented by: HSBC Current Account Hampshire Trust Bank 1 Year Bond Till float Unbanked Till cash at year-end 75,135.30 17,762.42 Represented by: HSBC Current Account Hampshire Trust Bank 1 Year Bond Till float Coffee morning float 92,897.72 |
49,344.30 25,000.00 25.00 766.00 |
|
| 75,135.30 | |||
| 47,580.72 45,250.00 35.00 32.00 |
|||
| 92,897.72 | |||
| The Accounts have been prepared on a cash basis. The following is for information only: Outstanding creditors at year end: Opus gas 62.13 Opus electricity 128.57 190.70 Outstanding s106 monies expiry date Enhancement of library facilities 06.06.23 4,683.37 Library stock 06.06.23 1,157.85 Library stock 09.01.24 1,115.71 6,956.93 |
The above Income and Expenditure Account and Balance Sheet, has been prepared from the accounting records of the Leicester Forest East Community Library, supplied to me by the treasurer. In my opinion they are in accordance with these records.
Signed: Alison M Bluff, FCA Linden House, Church Walk, Bruntingthorpe, Lutterworth, LE17 5QH
Date: 18.08.22