## **Trustees’ Annual Report for the period** **From** 1[st] January 2021 To 31[st] March 2022 **Charity name:** Leicester Forest East Community Library **Charity registration number:** 1163963 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document.|Para 1.17|To promote for the benefit of the residents
of Leicester Forest East and the
surrounding areas and communities the
provision of a community library service for
recreation and or other leisure time
occupation of individuals who have need of
such facilities by reason of their youth, age,
infirmity or disablement, financial hardship
or social and economic circumstances or
for the public at large in the interests of
social welfare and with the object of
improving the condition of life of the said
residents.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provision of a Lending Library Service on
behalf of Leicestershire County Council.
Hire of library and other income generation
activities that will allow the volunteers,
members, and trustees of the Community
Library in Leicester Forest East to afford to
operate and continue to provide a lending
library service in Leicester Forest East.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of the guidance
issued by the Charity Commission on
public benefit and have taken it into
account when making decisions where the
guidance is relevant.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Apply for funding where appropriate for
projects that generate regular income and
review existing projects to make sure they
are profitable| |Policy on social investment
including program related
investment|Para 1.38|Not applicable.| |Contribution made by
volunteers|Para 1.38|The library is completely dependent on its
volunteers, who carry out all necessary
tasks to keep the library operational. The
Charity is extremely grateful for their
commitment of time, help and support.
There were 10 new volunteers in the year,
having lost just 3.| |---|---|---| |Other||Not applicable.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Achievements and initiatives of the Charity
over the last year:
•
From September 2021, when the
Government eased restrictions
concerning COVID, the library
reverted to being open to the public
for 21 hours each week.
•
The total of books issued in year
was 7,897, well up on previous year
of 2,000. Total number of new
library joiners in year: 245.
•
Regular activities during the year for
the benefit of the community – Story
and Rhyme for pre-school children;
Coffee and Chat once a week
especially popular with the older
age group; Craft group; Knitting
group; Tai Chi classes; Coffee
morning first Saturday each month.
•
Library and meeting rooms hired on
a regular basis generating income
for the library – LFE Ladies group,
Knit and Natter group and Tuesday
Teapot club.
•
Other successful events have
includeda Diwali celebration and a
Chinese New Year festival, a Family fun
day for children at Christmas time, a
Children’s activity afternoon, a Plant
sale, a Sunday Market, and a Christmas
paper quiz which was received with
enthusiasm.
•
The Reading Challenge for 2022
was “Gadgeteers”.
•
In July the local Montessori nursery
came and joined. They are aiming
to bring the pre-school children
once a month to choose books and
read a story to them whilst they
visit.| |•|We have increased our social| |---|---| ||media presence this year by adding| ||Instagram, Twitter and Facebook to| ||our repertoire, in addition to the| ||website that has been our main tool| ||for promoting ourselves up to now.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Our ongoing objective is to expand on the
existing levels of service and availability of
the library service and its facilities to the
local community.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|More fundraising activities were organised
during the year but there was still a lack of
support from the wider community which
needs to be built upon in future.| |Investment performance
against objectives|Para 1.41|Not applicable.| |Other||Not applicable**.**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity is in a very strong financial
position as at the end of March 2022
having received a further £32k in various
grants during the year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We are a not-for-profit organisation and all
funds received or generated directly
support the purposes of the Charity and
sustainability of the library. Surpluses are
carried forward towards future running
costs and we seek to retain sufficient
reserves to cover events or situations that
may occur.| |Amount of reservesheld|Para 1.22|£92,898| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Apart from the receipt of various grants in
the year the principal source of funds has
included sales of refreshments, coffee
mornings, room hire income, individual
donations, various events, quizzes, and
other activities such as“100 Club”draw.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|All funds are invested back into the library
and directly support our key objectives and
provision of library services.| |A description of the principal
risks facing the charity|Para 1.46|From an operational point of view, a
shortage of volunteers to operate the library
as well as sufficient volunteers to meet
required standard of governance could
pose a problem in future.
Lack of attendees at events or activities
organised at the library.
High energy bills and running costs could
put a strain on the library’s finances after a
few years.| |Other||LCC are still discussing the way forward
after the current ten-year lease for the
premises runs out.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|CIO Foundation Constitution| |How is the charity
constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustee must be appointed by a resolution
passed at a properly convened meeting of’
the Charity trustees. ln selecting individuals
for appointment as charity trustees, the
charity trustees must have regard to the
skills, knowledge and experience needed
for the effective administration of the CIO.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Continued training by LCC staff for new
volunteers, and ongoing for existing
members of staff. Refresher training is
always beneficial for all staff.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|We have a Trustee Committee of 7
members who manage the library.
Leicestershire County Council have
appointed an officer to support all
Community Managed Libraries in the
county.| |Relationship with any
related parties|Para 1.51|We are a member of a CML cluster group
who have quarterly meetings to discuss
and assist each other with problems that
arise. We continue to appreciate the
cheerful and willing support that we receive
from our Hub at Wigston, as well as the
regular visits from our Support Officer and
Trainer.| |Other||Not applicable.| ## **Reference and Administrative details** |Charity name|Leicester Forest East Community Library| |---|---| |Other name the charity uses|No other names| |Registered charitynumber|1163963| |Charity’s principal address|76 Rushmere Walk
Leicester Forest East
Leicester. LE3 3PD| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person**
**(or body) entitled**
**to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Lynn Ashton|||| ||Tara Pankhania|||| ||Marilyn Pile|||| ||Teresa Robinson|Secretary||| ||Georgina Robson|Volunteer Co-
ordinator||| ||Martyn Luczka|Treasurer||| ||Paul Turner|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Not applicable Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Not applicable||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets Not applicable. held in this capacity Name and objects of the Not applicable. charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable. safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| ||Not applicable.|| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Not applicable. ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable. ## **Other optional information** Not applicable. Declarations Th• trust#•s d8clar• thatthoy have approv•d the trustees, r•port abov•. SIgn on bghalfof the charity's trusttss Slgnaturels) Full nam918l', Georgina Robson P05itlon l•g S•cr8tary,, Chair, etrl | Teres Robinson Chair Secfetary 30° September 2022 **LEICESTER FOREST EAST COMMUNITY LIBRARY** ## **INCOME AND EXPENDITURE ACCOUNT FOR THE 15 MONTH 1st JANUARY 2021 TO 31st MARCH 2022** |INCOME
General Sales
Clubs, Societies
Room Hire
Donations
100 Club
Fundraising events
Miscellaneous
LCC Support grant
LCC s106
LFE Parish Parish Council Grant
Blaby DC Grant
Other grants re: Covid support
Bank interest
EXPENDITURE
General Running costs
Electricity
Gas
Telephone
Water
Insurance
Cleaning
Waste Collection
PPS
100 Club
Fundraising events
Misc
Repairs & Renewals
Capital expenditure
**Surplus for the period**|**15 months**
**to**
**31.03.2022**
1,046.04
3,199.97
1,507.00
812.04
998.00
909.82
135.33
4,664.00
2,360.85
5,848.88
18,750.00
0.00
250.00
**40,481.93**
593.70
1,656.54
551.83
580.08
823.24
623.00
1,163.58
942.22
405.22
594.50
314.71
1,515.00
7,541.01
5,414.88
**22,719.51**
**17,762.42**||**12 months to**| |---|---|---|---| ||||**31.12.2020**
1,054.76
751.95
560.00
346.40
921.00
146.00
-
4,248.00
9,839.75
-
-
25,597.00
-| ||||**43,464.86**| ||||359.17
1,226.30
377.95
478.79
408.80
1,164.64
979.01
469.62
101.80
438.50
19.00
521.35
6,758.50
0.00| ||||**13,303.43**| ||||| ||||**30,161.43**| ||||| |**BALANCE SHEET AS AT 31st MARCH 2022**
Balance brought forward at 1st January 2021
Surplus for the 15 months ended 31st March 2022|Represented by:
HSBC Current Account
Hampshire Trust Bank 1 Year Bond
Till float
Unbanked Till cash at year-end
75,135.30
17,762.42
Represented by:
HSBC Current Account
Hampshire Trust Bank 1 Year Bond
Till float
Coffee morning float
**92,897.72**||49,344.30
25,000.00
25.00
766.00| ||||75,135.30| ||||47,580.72
45,250.00
35.00
32.00| ||||**92,897.72**| ||||| |The Accounts have been prepared on a cash basis. The following is for information only:
Outstanding creditors at year end:
Opus gas
62.13
Opus electricity
128.57
**190.70**
Outstanding s106 monies
expiry date
Enhancement of library facilities
06.06.23
4,683.37
Library stock
06.06.23
1,157.85
Library stock
09.01.24
1,115.71
**6,956.93**|||| **The above Income and Expenditure Account and Balance Sheet, has been prepared from the accounting records of the Leicester Forest East Community Library, supplied to me by the treasurer. In my opinion they are in accordance with these records.** Signed: Alison M Bluff, FCA Linden House, Church Walk, Bruntingthorpe, Lutterworth, LE17 5QH Date: 18.08.22 **LEICESTER FOREST EAST COMMUNITY LIBRARY** ## **INCOME AND EXPENDITURE ACCOUNT FOR THE 15 MONTH 1st JANUARY 2021 TO 31st MARCH 2022** |INCOME
General Sales
Clubs, Societies
Room Hire
Donations
100 Club
Fundraising events
Miscellaneous
LCC Support grant
LCC s106
LFE Parish Parish Council Grant
Blaby DC Grant
Other grants re: Covid support
Bank interest
EXPENDITURE
General Running costs
Electricity
Gas
Telephone
Water
Insurance
Cleaning
Waste Collection
PPS
100 Club
Fundraising events
Misc
Repairs & Renewals
Capital expenditure
**Surplus for the period**|**15 months**
**to**
**31.03.2022**
1,046.04
3,199.97
1,507.00
812.04
998.00
909.82
135.33
4,664.00
2,360.85
5,848.88
18,750.00
0.00
250.00
**40,481.93**
593.70
1,656.54
551.83
580.08
823.24
623.00
1,163.58
942.22
405.22
594.50
314.71
1,515.00
7,541.01
5,414.88
**22,719.51**
**17,762.42**||**12 months to**| |---|---|---|---| ||||**31.12.2020**
1,054.76
751.95
560.00
346.40
921.00
146.00
-
4,248.00
9,839.75
-
-
25,597.00
-| ||||**43,464.86**| ||||359.17
1,226.30
377.95
478.79
408.80
1,164.64
979.01
469.62
101.80
438.50
19.00
521.35
6,758.50
0.00| ||||**13,303.43**| ||||| ||||**30,161.43**| ||||| |**BALANCE SHEET AS AT 31st MARCH 2022**
Balance brought forward at 1st January 2021
Surplus for the 15 months ended 31st March 2022|Represented by:
HSBC Current Account
Hampshire Trust Bank 1 Year Bond
Till float
Unbanked Till cash at year-end
75,135.30
17,762.42
Represented by:
HSBC Current Account
Hampshire Trust Bank 1 Year Bond
Till float
Coffee morning float
**92,897.72**||49,344.30
25,000.00
25.00
766.00| ||||75,135.30| ||||47,580.72
45,250.00
35.00
32.00| ||||**92,897.72**| ||||| |The Accounts have been prepared on a cash basis. The following is for information only:
Outstanding creditors at year end:
Opus gas
62.13
Opus electricity
128.57
**190.70**
Outstanding s106 monies
expiry date
Enhancement of library facilities
06.06.23
4,683.37
Library stock
06.06.23
1,157.85
Library stock
09.01.24
1,115.71
**6,956.93**|||| **The above Income and Expenditure Account and Balance Sheet, has been prepared from the accounting records of the Leicester Forest East Community Library, supplied to me by the treasurer. In my opinion they are in accordance with these records.** Signed: Alison M Bluff, FCA Linden House, Church Walk, Bruntingthorpe, Lutterworth, LE17 5QH Date: 18.08.22