A(:Illl- CORNWALL (Registered Charity Number: 1163942) The Trustees. Annual Report and Statement of Accounts 1st August 2022 _ 31st July 2023
ACTIIII= The Trustees. Annual Report and Statement of Accounts Contents Overview .............................................................................................................................. Reference and administration information Aims and Organisation Active8'5 projects Acceler8 Illumin8 Mentoring Advocacy . Organisation structure staffing Trustees Achievements and performance Website development............................................................................................. Christmas Family and Friends Event Young Peoples Focus Groups Acceler8 io Illumin8 12 Mentoring 13 Advocacy . 14 Review of risks .15 Finances 15 Independent examiners, report..................................................................................... 17 Receipts and payments account 18 Statement of assets and liabilities................................................................................. 19 Restricted funds 20 Page 2 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIIII= Overview Reference and administrative information Charity name.. Active8 Registered number 1163942, first registered 12th October 2015. Registered Charity address & Office Address.. Active8, B108 Beacon Place, Station Approach, Victoria, St Austell, PL26 8LG. Nature of governing document Charitable Incorporated Organisation (CIO) Foundation Trust Registered 12 Oct 2015 (a copy can be provided upon request). Trustees.. Current Mr Julian Tyson - Chair of Trustees Mrs Penny Monger - Deputy Chair of Trustees Mr Paul Staniland Treasurer Mr Mark Stevens- safeguarding Mrs Anne Jeffery - leadership mentor Ms Felicity Gibbins wellbeing Ms Dawn Cook - voice of a parent Ms Cheryl Everitt - voice of a parent Mr Mark Curtis legal, technology and GDPR Ms Chloe Walker- (appointed June 2023) Stepped down within the last 12 months Ms Nicola Tomkinson (stepped down February 2023) Mr Alex Brewer (stepped down February 2023) Bankers CAF Bank Limited, 25, Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ. The Charity Bank Limited, Fosse House, 182 High Street, Tonbridge, Kent, TN9 IBE. United Trust Bank, One Ropemaker Street, London, EC2Y 9AW. Independent Examiner Francis Clark LLP, Lowin House, Tregolls Road, Truro, Cornwall TRI 2NA. Page 3 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIIII= Aims and Organisation Active8 is a Cornwall based charity supporting young people with physical disabi lities. Our m ission is to provide accessible opportunities to young people with physical disabilities to become more independent. We support Active8 members to challenge the status quo and be a catalyst for improvement in the quality of life of young individuals and our community. The Trustees have complied with their duty to have regard to the Charity Commissions, public benefit guidance when planning activities for the year. The objective of the charity is to support young people with physical disabi lities in Cornwall to become autonomous individuals and have their voices heard. Active8's Projects To meet our aims Active8 has four projects: Acceler8 A personal development programme for young people aged 14-18 years. This is structured as a multi-activity program delivered over one residential weekend every month for a two-year period, each with the same group of young people. Activities are challenging and fun and aim to develop the young people's skills and self- esteem. This programme also offers individual support for members, family and group support and members are mentored by our older members from Illumin8. Illumin8 A personal development programme for young people aged 18-30 years, to develop their life skills so that they can move towards bei ng autonomous individuals in either a personal, employment or social capacity. Each year, the project delivers at least fou r residentials, eight day activities and peer mentoring. This programme also offers individual support for members, family and group support and members have the opportunity to be trained to become mentors for our younger members from Acceler8. Page 4 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIIII= Mentoring This is a bespoke piece of training that Active8 has developed over the last four years aimed at our older members of Active8. The training consists of four days of training, working on various modules created in order to develop mentoring skills and understanding of supporting young people with physical disabilities. On completion of the course mentors gain a level 3 award in mentoring and begin supporting younger members of Active8 through small group and supervised 1-2-1 sessions. Advocacy Advocacy is a key element for ensuring lasting changes and improvements for young people with physical disabil ities. Members constantly show an i nterest i n raising awareness of disability rights and support Active8 in requests from other organisations for guidance, support and research. This has included making presentations at meetings and conferences, carrying out access audits and being a member of the Cornwall Disability Alliance. C4&NDL<". Page 5 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIIII= Organisation structure Over the past 12 month5 Active8 has been run by five paid members of staff, supported by 3 volunteers and a board of 12 trustees. We have the ongoing support of many organisations and people within the local community who help and continue to spread the word about the work our organisation doe5. As an organisation, we have had a challenging but rewarding year with the charity having a number of external factors affecting the running of our project delivery. Active8 is in a stable position and is currently working to fund ou r projects into the next financial year. Staffing At the beginning of the financial year Active8 had four members of staff.. John Sweeting, the CEO. Lindsey Cooper, the Acceler8 and Illumin8 activities co- ordinator; Faye Dymond, sick leave cover; and Marika Cathrow the mentoring co- ordinator (who was on long term sick leave). In December 2022 Active8 appointed a new fundraising officer, Stacey Towner. Stacey came into the charity with a background of school teaching and, along with co-ordinating the fundraising and grant applications, she also has supported Lindsey on Acceler8 residentials, enabling John to prioritise his managerial workload. In January 2023 Marika returned from long term sick leave to return to her role as mentoring co-ordinator, supported on a phased return by Faye. In June 2023 Marika decided it was the right time for her to leave the role and, in July 2023, she resigned from the role. Faye is now continuing to cover this role until January 2024 when the funding ends and, if successful with new funding bids, we will appoint a new full-time member of staff to replace Marika. With additions to staffing and changes with individuals, roles, the team have been successful in their objectives due to the flexibility and ca pability shown by staff. Page 6 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIIII= Trustees Our trustee numbers have changed over the financial year. At the AGM in February 2023 there were several trustees who had completed their three years of service. Julian, Anne, Mark and Alex were thanked for the work over the last three years and, after consultation, Julian, Anne and Mark were re-elected into their previous positions. At this point Alex decided to step down from his role. Alex had been a member of our project work for over 15 years and due to deteriorating health, decided now was the right time to step down. At this time Nicola also decided to Step down from her role. Nicola, who had been a carer on the Acceler8 project for many years, had made a change in career and wasn't able to commit her time any longer. In June 2023 Trustees welcomed Chloe on to the board. Chloe has joined us whilst working within Cornwall Council and has a large knowledge base on supporting young people from disadvantaged backgrounds. We thank all our trustees for their work over the last year and wish Alex and Nicola all the best for the future and look forward to seeing them at our friends and family events in the future. Page 7 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIIII= Achievements and Performance Website development Thanks to the support of Cornish organisation Cosmic we have been able to rebrand the charity and create a new website with the charity's new colours of blues and gold. The new website was created to be more user friendly, advertise all the work the charity does, be an area where members can get involved and share their stories through blogs and create a referrals form so potential referrers do not have to contact the charity to get a form. All of this has helped improve the way we work and the new website is colourful and informative for the different groups of people we want viewing our site. ACTiiif8 YOIJTI-I l)l<iA1311_ITY CI-IAI41 I Y )filAI_ empowaroNlmDt1wat•fi9pUorAry• 1+30yèQrt0WTh0 Physk Christmas Family and Friends event This year we set the challenge of running our biggest and best Christmas party to date and we felt we succeeded. We hosted the event at the St Mellion International Resort for an evening of fun. 100 members, friends and family were welcomed with arrival drinks, followed by a three course sit down meal. Following the meal, Yvette Yates from Cornwall Council supported Faye and Marika to present certificates to all mentors who completed the AQA accredited mentoring training. Everyone was then left to dance the night away to the DJ or use their party coins on the casino tables. It was a great evening of fun, with a little competition thrown in to see who could make the most coins! Page 8 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIIII= During the evening we had a few activities: a raffle, Guess where Santa is hiding in Cornwall and a silent auction on various items, such as Goodwood Revival tickets and artwork from the Acceler8 members. Young People focus groups With funding for both our Acceler8 and Illumin8 projects coming to an end in the next six months we used this opportunity to dedicate some time with our members to discuss the future of the projects and in turn what they would like to see the charity do in the future. This information was then collated and is being used by the staff to develop the projects and begin applying for funds to ensure these projects continue in line with the members wishes. On the 10th and 17th June we held two group sessions for our members to voice their opinions and had follow up 121 sessions with members that weren't able to attend the group gatherings. In total we have heard from more than 30 members and although the majority of our project work is to continue in the same way, there were some new Suggestions to improve the projects. Page 9 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIIII= Acceler8 This year saw the conclusion of our Acceler8 group for young people aged 14-18. In the past year, the group have been lucky enough to try some amazing activities ( listed below).. August - 5-day residential to Birmingham Para Athletics, Cadbury World, Bath's historic baths and day spa. September - Water sport weekend with sailing, paddle boarding, canoeing, and cookery skills. October - Outdoor adventure weekend with zipwire, art therapy, bush craft, archery, and abseiling. November - Craft weekend with glass fusion, glass engraving, candle making, rifle shooting, and pistol shooting. December - Residential weekend with charity fundraising, karaoke, and group Christmas meal. January - Residential weekend with emergency first aid course, and wheelchair basketball taster session. February - Residential weekend with chocolate making, food hygiene introduction, and laser tag. March - Residential weekend cancelled due to non-availability of accommodation and care. April - Residential weekend with event planning, and photography. May - Residential weekend planned and booked by the group, with aquarium trip, and escape room team building. June Residential weekend with canoeing and projett planning workshop. July - 5-day residential to London with musical theatre trip, science museum, London Zoo, navigating the London Underground and visiting the Sky Garden. There were also a number of one to one visit5 and small group work where we worked with members on individual goals, tailored to their personal situation. 11 Page 10 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIIII= Over the past year, staff have supported members to have more input in the planning and implementation of residentials. In May 2023, we delivered a residential weekend which had been entirely chosen, researched, and booked by the group. This involved working together as a team to reach group decisions and taking into consideration the interests of the whole group, phoning possible venues to check accessibility, working to a budget, and booking activities for themselves and care staff. This experience will better prepare group members to arrange activities independently following completion of the project. In July 2023, this Acceler8 project group completed their two years of residential activities (total ling 3 ½ years of activities, due to Covid delaying the start of the project). The group have now progressed to become part of the Illumin8 group for young people aged 18-30. Staff have been working with this cohort and their families to make a smooth transition between project groups. It is hoped that many of these individuals will be active members within Illumin8. .}vyyy* Ak Page 11 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIIII= Illumin8 Below you can see the range of activities we have experienced with the group over the last year, which we found to be the best way to engage the young people. Through these activities we were able to work on independence skills such as planning, communication skills, travelling on public transport, money management and more. August - Day trip to Boardmasters music festival, in Newquay. September - Residential weekend to Goodwood Revival motorsport event, in Sussex. October- Paranormal activity evening, at Bodmin Jail. November - Christmas Party residential trip, in Saltash. December - Wreath making and Christmas market shopping, cancelled due to snow and dangerous driving conditions. January - Murder Mystery dinner, at Jamaica Inn. February - 2000's live music 'Weekender', at Butlins in Minehead. March - Evening out at Russell Howard comedy show. April - Easter Egg making day and food hygiene introduction. May - Escape room team building day. June Residential weekend with sailing, canoeing, cooking and project planning. July - Afternoon tea social. Group activities have been heavily influenced by the suggestions of group members and online polls are frequently used to choose the events that we deliver. There were also a number of one to one visits and some small group work, based on the needs of each individual. For example, staff have supported members with university applications, personal statement writi ng, job interview preparation, apprenticeship research, and supported some members through times of mental ill- health. Page 12 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIIII= Over the past year, Active8 has been focussing on working with our members to evaluate the Illumin8 project as it has run over the past five years, and find out from our members what support they need or would like moving forward into the next phase of the project. Staff have involved members in project planning focus groups, surveys and feedback polls to develop what the project will become after new funding is secured. Mentoring To complete the first round of mentoring an evaluation day wa5 arranged and completed in September 2022. We used this opportunity to get everyone together for a social event and to gain valuable feedback to help shape the project moving forwards. It was decided that whilst most had enjoyed the mentoring programme they did not want to continue at this stage. The mentors/mentees who wanted to continue could do so via the communication app discord. In March 2023 it was decided that all the communication on discord would come to an end, due to both mentors and mentees not having the time to communicate. The mentoring programme on a whole was a success and we now have the feedback from mentors/mentees to ensure the next programme builds on what was achieved during the first programme. Page 13 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIIII= Advocacy Over the last year we have continued to grow our advocacy work. We have been asked to complete access audits and consult on a number of projects including work being carried out on the Royal Cornwall Hospital Trust buildings and the Roseland Outdoor Activity Centre. We have also been involved in various disability awareness events including the St. lames Place Southwest Conference, the Our Safeguarding Childrens Partnership conference in Cornwall and the Children and Young People Self Advocacy board. We continue to seek opportunities to work with organisations locally and nationally to help elevate our members voices. Page 14 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIIII= Review of Risk The charity Trustees have considered the major risks to the charity and are satisfied that the systems and procedures in place manage those risks. At the bi-monthly Trustee meetings time is allocated to this and the charity has a risk register and strategy plan including a SWOT analysis to identify the major risks. Finances Overview Active8 are committed to providing a reliable and consistent provision to its members. Therefore, we aim to have secured funding for each of the project cycles. The table below shows the funding situation at the end of the financial year 2022123: Funding at 1st August 2022 Funding at 31st July 2023 Restrirted Acceler8 £32,296 £11,927 Active8 £10,000 Illumin8 £346 £42,642 £11,927 Unrestricted £97,927 £101,409 Total £140,569 £113,336 Reserves Active8 endeavours to secure sufficient funding to complete the current cycle of projects that it runs, allocating its unrestricted reserves to meet any temporary shortfall. The charity ensures that £52,000 is held in unrestricted reserve at all times. Any reserves held in excess of this minimum figure will be used to support the ongoing management of the charity and to support projects in future periods. Page 15 The trustees, annu31 report and statement of accounts August 2022 - July 23
ACTIVE Julian Tyson (Chair of Trustees) John Sweeting (Active8 CEO) Paul Stanlland (Treasurer) Page 16 The trustees, annual ¢X)rt and statement ol accounts August 2022 - July 23
Active8 For the year ended 31 July 2023 Independent Examiner's Report to the Trustees of Active8 I report to the trustees on my examination of the accounts of the Aclive8 (the Trust) for the year ended 31 July 2023. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with Ihe requirements of the Charities Act 2011 {'the Acl'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5llb} of the Act. Independent examiner's statement I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe thal in any material respect= {1) accounting records were not kept in respect of the Trust as required by section 130 of the Act- or {21 the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which altention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Darren Perry BA IHons> ACA DChA Chartered Accountant Francis Clark LLP Lowin House Tregolls Road TRURO TR12NA Date: l February 2024 Page 17
Active 8 Receipts and paymenls account for the year ended 31 July 2023 2023 2022 Unro8trl¢tsd Rostrlctod Total Receipts Voluntary sources Grant from National Lottery Community Fund Gr3nt frorn Children in Need Grants from olh&r assttlatlons and trusts Fundraising Donations and Grft Aid Other Incorne 65,453 14.388 39,281 65.453 14.388 49,881 63,873 34.112 47,665 3,620 5.489 2.426 157,185 10,400 7.818 4.901 23,205 119,122 7.818 4.901 142,327 Income from assets Bank dep0511 interest Total r8C8lPts 1.261 24,486 119,122 1.261 143,588 449 157,634 Payments Direct charitable expenditure Youth delivery work Activrtie5 MÈntoring Accommodation Equipment. fLhxI and Ir8n5Wrt Manager FundraiserlFatilitalor Youth Worker8 314 38.469 16 38.783 16 21.903 8.135 3,437 26,656 21.054 1.007 6.525 6,947 185 1.271 8.449 20.000 7.456 26.525 6,947 72.301 5.936 135 2.857 416 320 161,692 Stsff wages & Nl 72,116 4.665 37 2,229 416 89,348 5.130 203 3,400 1.657 156 161,079 Staff expense5 Volunteers, expenses 628 Comrllunicgtions Recruiltnent costs 320 17,295 144,397 Other expenditure Professional fees Independent examlnatlon fee Consullanls Publicity Insuran Office r8nl and ulilitl8S Prinling,pos18ge 8nd ststionery 1.162 1,260 1.162 1,280 1.321 1,230 5,756 1.446 838 3,692 172 1.856 301 96 16.708 578 578 632 3,835 20 1.022 580 e32 3,835 10 720 243 10 302 317 60 3.689 Gen&ral expenses Bank charg&s 5.440 9.129 Totsl payments 20,984 149,837 170,821 177,787 Surpluslldeficitl for the year 3.482 130.7151 127.2331 120.1531 Balances brought forvard Balances in hand at 31 July 2023 97.927 101.409 140.569 113.338 160 722 140.569 11.927
Active 8 5t•tsnx ot a•••ts and Ilabllthe• 2023 2022 Non monotsry as••ts Capital vehide add0n8 In the year totslling tnil12022. £15.5001 were purth8sed wth lunds frwt the National Lottory Communty Fund. Monotsry a%*ets bank bal8nc4s CAF bank Charity bank Shawbrook b8nk United Trust Bank Expense accounts C85h in hand 6,745 65,247 23.761 41.148 70,000 35.(XX) 6.241 103 113.336 5,562 140.569 Li•billti At th8 31st Juty 2023, aft aoyual for Independent Examination fee5 of £1,42S linduding VAn wa$ outstsnding. Restrlcied fund baianE Childr¢n in Need National Lottery Communty Fund linduded abov•l 11.7 1,813 114 10.OLK) Dorota Comwall c%mnunity fund BNc8 Wako Twst tw Thoma5 Claire Milnp Trust Sported Foundation Disability Comw311 Lil (j1 FuTrJ 500 15.000 10,000 42 642 11.927 The above statament of auets and l1ats1es and the attachBd rBceipts and payments accountforthe year ended 31 July 2023 are a5 approved by the TNstee5 Dale
| Liz Olive Fund | 10,000 | 10,000 | (20,000) | - | Active 8 | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| National | Lottery Community |
Fund | 346 | 65,453 | (65,799) | - | Illuimin8 | ||||||
| Disability Cornwall |
15,000 | - | (15,000) | - | Acceler8 | ||||||||
| Cornwall Community Fund Sported Foundation |
- 500 |
10,000 | - (500) |
10,000 - |
Acceler8 Acceler8 |
||||||||
| Total Children in Need DM Thomas Claire Milne Trust A Van den Berg TK Max Co-Op Dorota St James Place |
Bfwd 42,642 11,796 - 5,000 - - - - - |
Introduced in the year 119,122 14,388 10,000 1,000 500 1,813 968 5,000 |
Spent in the year (149,837) (26,184) (15,000) (1,000) (500) - (854) (5,000) |
Cfwd 11,927 - - - - - 1,813 114 - |
Acceler8 Acceler8 Acceler8 Acceler8 Acceler8 Acceler8 Acceler8 Acceler8 |
Related party transactions | All transactions involving such organisations are conducted at arm's length and in accordance with the charity's financial regulations and normal procurement procedures. | Income related party transactions | During the year the charity received unrestricted donations to the value of £3,279 (2022: £3,120) from 5 (2022: 1) trustees. | Expenses related party transactions | During the year charity reimbursed expenses to one (2022: 2) trustees to the total value £160 (2022: £46) |
| Total Children in Need Clare Milne Trust Disability Cornwall Sported Foundation A Van den Berg TK Max Dorota St James Place National Lottery Community Fund Liz Olive Fund Spent in the period 149,837 26,184 15,000 15,000 500 1,000 500 854 5,000 65,799 20,000 Youth Work Delivery Activities 38,469 9,911 5,678 5,678 189 379 189 323 1,893 14,230 - Mentoring 16 - - - - - - - - 16 - Equipment, food and transport 6,449 1,614 925 925 31 62 31 53 308 2,501 - Staff wages & NI Manager 20,000 - - - - - - - - - 20,000 Youth Workers 72,116 12,302 7,047 7,047 235 470 235 401 2,349 42,029 - Staff expenses 4,665 921 528 528 18 35 18 30 176 2,412 - Volunteers' expenses 37 - - - - - - - - 37 - IT 2,229 352 201 201 7 13 7 11 67 1,369 - Communications 416 28 16 16 1 1 1 1 5 347 - Insurance 632 129 74 74 2 5 2 4 25 316 - Office rent and utilities 3,835 709 406 406 14 27 14 23 135 2,100 - Printing,postage and stationery 10 3 2 2 0 0 0 0 1 2 - Training 720 114 66 66 2 4 2 4 22 440 - General expenses 243 99 57 57 2 4 2 3 19 - - 149,837 26,184 15,000 15,000 500 1,000 500 854 5,000 65,799 20,000 |
20,000 | 38,469 9,911 5,678 5,678 189 379 189 323 1,893 14,230 - 16 - - - - - - - - 16 - 6,449 1,614 925 925 31 62 31 53 308 2,501 - 20,000 - - - - - - - - - 20,000 72,116 12,302 7,047 7,047 235 470 235 401 2,349 42,029 - 4,665 921 528 528 18 35 18 30 176 2,412 - 37 - - - - - - - - 37 - 2,229 352 201 201 7 13 7 11 67 1,369 - 416 28 16 16 1 1 1 1 5 347 - 632 129 74 74 2 5 2 4 25 316 - 3,835 709 406 406 14 27 14 23 135 2,100 - 10 3 2 2 0 0 0 0 1 2 - 720 114 66 66 2 4 2 4 22 440 - 243 99 57 57 2 4 2 3 19 - - |
149,837 26,184 15,000 15,000 500 1,000 500 854 5,000 65,799 20,000 |
|---|---|---|---|
| 65,799 | |||
| 5,000 | |||
| 854 | |||
| 500 | |||
| 1,000 | |||
| 500 | |||
| 15,000 | |||
| 15,000 | |||
| 26,184 | |||
| 149,837 |