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2020-12-31-accounts

To

Trustees' Annual Report for the period

Period start date Period end date 01 01 2020 31 12 2020

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1163933

Bybrook Pre School

Charity's principal address Yatton Keynell Village Hall Biddestone Road Yatton Keynell Postcode SN14 7EJ

Names of the charity trustees who manage the charity





 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Richard Meier Chair
Zoe McGinn Treasurer
KatyBrown Secretary
Lakmini Harkus Left May2020
Alex Ferguson Joined November 2020

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Pre School Learning Alliance Constitution. Type of governing document (eg. trust deed, constitution) Committee consisting of at least a Chair, a Treasurer and a Secretary as How the charity is constituted minimum (eg. trust, association, company) Committee members are elected or re-elected each year at the Annual Trustee selection methods General Meeting held in January (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

2

To provide good quality childcare to children aged 2-4 years in a welcoming village setting.

Summary of the objects of the charity set out in its governing document

The focus on the year, as ever, has been to continue to offer top quality childcare and we have become the main feeder for those children attending Bybrook Valley Primary School.

We offer Breakfast Club and Afterschool club which attracts local children to support working parents in the village and surrounding areas. We also run a holiday club during each of the school holidays (except Christmas) which is open to both preschool and primary school aged children.

Due to Covid-19 we closed our preschool for a brief period in March Summary of the main 2020. Following Government guidelines we were then able to re-open activities undertaken for the and provide care for children of key workers. public benefit in relation to these objects (include within Most of our fundraising events were cancelled this year due to Covid-19. this section the statutory declaration that trustees have ln planning our activities for the year, we kept in mind the Charities had regard to the guidance Commission guidance on Public Benefit at our Trustee meetings. New issued by the Charity members are advised to read all guidance issued on Public Benefit. Commission on public benefit)

Additional details of objectives and activities (Optional information)

3

Our committee is run by volunteers who make up our Chair, our Treasurer and our Secretary. Their contributions include, but are not inclusive to, attending monthly committee meetings, making decisions on behalf of the Preschool and helping to fundraise for the Preschool. This year the majority of our meetings have been held on Zoom due to restrictions linked to Covid-19.

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

4

Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

We aim to provide good quality childcare all year round. This year we continued to run our Holiday Club during each school holiday (except Christmas and Easter – due to Covid-19) Our holiday clubs are well attended by both preschool children and school aged children both from our village as well as surroundings villages and towns. We have extra staff that work during the holidays and can also provide hours for our regular preschool members of staff. Our numbers have increased over the year and our finances are also in good order.

We have provided some local students with the opportunity to do some work experience.

We were able to provide care for key worker children and remained open during lockdown to allow this to happen.

With those children starting school in September we have concentrated on rising 5s activities and school readiness.

We have tried to extend our resources where possible and this year we purchased new items for both indoor and outdoor use.

We also introduced CPOMS and Tapestry – online platforms that benefit both staff and parents.

We recorded our nativity play and shared with parents as we were unable to invite parents into our setting to watch the play.

Section E Financial review

5

Brief statement of the

charity’s policy on reserves

We have a savings account held at our main bank for reserves. This is held to pay for salaries and any outstanding rent should the Preschool need to close and have to pay redundancies.

Details of any funds materially in deficit

Not Applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Bybrook Preschool receives general funds (including but not exclusively, invoicing and the local education grant) and restricted funds (including but not exclusively, inclusion support funding and Early Years Pupil Premium, EYPP) We also hold fundraising events throughout the year.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Zoe McGinn Position (eg Secretary, Chair, Treasurer etc) Date 11th October 2021

6

Charity Name No (if any) Bybrook Pre School 1163933 Receipts and payments accounts CC16a For the period Period start date Period end date To from 1st January 2020 31st December 2020

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
81,159
17
11
240
1,000
5,069
87,496
-
-
-
87,496
58,406
410
11,485
2,841
1,561
898
922
144
220
-
60
751
-
77,698
1,500
-
1,500
79,198
8,298
-
43,629
51,927		 Restricted
funds
to the nearest £
495
495
-
-
-
495
405
-
-
-
-
-
-
-
90
-
495
-
-
495
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-

-		 Total funds
to the nearest £
81,654
17
11
240
1,000
5,069
-
-
87,991
-
-
-
87,991
58,811
410
11,485
2,841
1,561
898
922
144
220
-
60
751
90
-
78,194
1,500
-
1,500
79,694
8,298		 Last year
to the nearest £

Fees		 81,159 90,151
Fundraising 17 2,656
Bank interest 11 19
Other 240 178
Grants 1,000 -
Covid support receipts 5,069 -
-
( -
AR) 87,496 93,005
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
93,005

Wages andpensions		 58,406 58,264
Training 410 495
Rent 11,485 13,117
Activities & materials 2,841 6,003
General runningcosts 1,561 2,877
Insurance 898 888
Repairs 922 116
Advertising 144 378
Subscriptions & fees 220 228
Professional fees - 462
Bank chagres 60 60
IT software 751
Food vouchers
- -
**Sub total ** 77,698 82,888
A4 Asset and investment
purchases, (see table)
Increase in capital items 1,500 591
-
**Sub total ** 1,500 591
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
83,479
8,298 9,525
- -
43,629
43,629 34,104
51,927 51,927 43,629

30/10/2021

CCXX R1 accounts (SS)

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B4 Assets retained for the
charity’s own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 Signature
Rent
Details
Details
Details
Details
Current account
Deposit account
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
37,896
-
14,031
-
-
51,927
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
3,760
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
January 2021
Date of
approval

30/10/2021

CCXX R2 accounts (SS)

2

Independent Examiner's Report to the Trustees of Bybrook Pre School (Charity Number 1163933) l ￿port to the trustees on my examination of the accounts of tl Bybrook Pre School for the year ended 31" De￿rnber 2020. Responslbllltles and Basls of R•p(Yt A5 the charity trustees of the Pre School you are responsible for the preparation of the accounts In accordance with the requlrements of the Charities Act 2011 {'the ACY). I report in respect of my exarnlnatlon of the P￿ SdM)ol's accounts carrd out under section 145 of the 2011 Act and in Ca￿yIng out my examination I have followed all the applkable Dlrections 8l¥en by the Charlty Commlssion under sectlon 145(5)(b) of the Act. Independent Exarnlnerfs Statem•rt I have completed my examination. I confirrn that no material mattets have come to rny attentlon in connectlon wlth the examination 8Svln8 me cause to telieve that in any material respect: l. accountlng records were not kept In respert of the Pre Sthool as required by sectk)n 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across other matters In connection wlth the examlnation to whlch attention should be drawn in this report In order to enable a proper understanding of the accounts to be reached. Slgned: Chartered Accountsnt IICAEW Membershlp Number 1620575) Address: 6 Lownwd, Trowbrid8e. Wlltshlre, BA14 8SX Date: 2411012021