**To** ## **Trustees' Annual Report for the period** Period start date Period end date 01 01 2020 31 12 2020 **From** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1163933 Bybrook Pre School **Charity's principal address** Yatton Keynell Village Hall Biddestone Road Yatton Keynell **Postcode SN14 7EJ** ## **Names of the charity trustees who manage the charity** |



|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Richard Meier|Chair||| ||Zoe McGinn|Treasurer||| ||KatyBrown|Secretary||| ||Lakmini Harkus||Left May2020|| ||Alex Ferguson||Joined November 2020|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Pre School Learning Alliance Constitution. Type of governing document (eg. trust deed, constitution) Committee consisting of at least a Chair, a Treasurer and a Secretary as How the charity is constituted minimum (eg. trust, association, company) Committee members are elected or re-elected each year at the Annual Trustee selection methods General Meeting held in January (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** 2 To provide good quality childcare to children aged 2-4 years in a welcoming village setting. **Summary of the objects of the charity set out in its governing document** The focus on the year, as ever, has been to continue to offer top quality childcare and we have become the main feeder for those children attending Bybrook Valley Primary School. We offer Breakfast Club and Afterschool club which attracts local children to support working parents in the village and surrounding areas. We also run a holiday club during each of the school holidays (except Christmas) which is open to both preschool and primary school aged children. Due to Covid-19 we closed our preschool for a brief period in March **Summary of the main** 2020. Following Government guidelines we were then able to re-open **activities undertaken for the** and provide care for children of key workers. **public benefit in relation to these objects (include within** Most of our fundraising events were cancelled this year due to Covid-19. **this section the statutory declaration that trustees have** ln planning our activities for the year, we kept in mind the Charities **had regard to the guidance** Commission guidance on Public Benefit at our Trustee meetings. New **issued by the Charity** members are advised to read all guidance issued on Public Benefit. **Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** 3 Our committee is run by volunteers who make up our Chair, our Treasurer and our Secretary. Their contributions include, but are not inclusive to, attending monthly committee meetings, making decisions on behalf of the Preschool and helping to fundraise for the Preschool. This year the majority of our meetings have been held on Zoom due to restrictions linked to Covid-19. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance 4 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** We aim to provide good quality childcare all year round. This year we continued to run our Holiday Club during each school holiday (except Christmas and Easter – due to Covid-19) Our holiday clubs are well attended by both preschool children and school aged children both from our village as well as surroundings villages and towns. We have extra staff that work during the holidays and can also provide hours for our regular preschool members of staff. Our numbers have increased over the year and our finances are also in good order. We have provided some local students with the opportunity to do some work experience. We were able to provide care for key worker children and remained open during lockdown to allow this to happen. With those children starting school in September we have concentrated on rising 5s activities and school readiness. We have tried to extend our resources where possible and this year we purchased new items for both indoor and outdoor use. We also introduced CPOMS and Tapestry – online platforms that benefit both staff and parents. We recorded our nativity play and shared with parents as we were unable to invite parents into our setting to watch the play. ## **Section E Financial review** 5 ## **Brief statement of the** **charity’s policy on reserves** We have a savings account held at our main bank for reserves. This is held to pay for salaries and any outstanding rent should the Preschool need to close and have to pay redundancies. ## **Details of any funds materially in deficit** Not Applicable ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Bybrook Preschool receives general funds (including but not exclusively, invoicing and the local education grant) and restricted funds (including but not exclusively, inclusion support funding and Early Years Pupil Premium, EYPP) We also hold fundraising events throughout the year. - General funds are available for use in running the Preschool and restricted funds are limited to the particular purpose as set in the terms and condition of the grant or as specified in the funding or grant agreement. - Our expenditure pays for staff wages and rent as well as resources to enhance the services and childcare facilities that we are able to offer. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Zoe McGinn **Position (eg Secretary, Chair,** Treasurer **etc) Date** 11th October 2021 6 **Charity Name No (if any) Bybrook Pre School 1163933 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1st January 2020 31st December 2020 |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**81,159**
**17**
**11**
**240**
**1,000**
**5,069**
**87,496**
**-**
**-**
**-**
**87,496**
**58,406**
**410**
**11,485**
**2,841**
**1,561**
**898**
**922**
**144**
**220**
**-**
**60**
**751**
**-**
**77,698**
**1,500**
**-**
**1,500**
**79,198**
**8,298**
**-**
**43,629**
**51,927**|**Restricted**
**funds**
**to the nearest £**
**495**
**495**
**-**
**-**
**-**
**495**
**405**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**90**
**-**
**495**
**-**
**-**
**495**
**-**
**- **
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**

**-**|**Total funds**
**to the nearest £**
**81,654**
**17**
**11**
**240**
**1,000**
**5,069**
**-**
**-**
**87,991**
**-**
**-**
**-**
**87,991**
**58,811**
**410**
**11,485**
**2,841**
**1,561**
**898**
**922**
**144**
**220**
**-**
**60**
**751**
**90**
**-**
**78,194**
**1,500**
**-**
**1,500**
**79,694**
**8,298**|**Last year**
**to the nearest £**| |
Fees|**81,159**||||**90,151**| |Fundraising|**17**||||**2,656**| |Bank interest|**11**||||**19**| |Other|**240**||||**178**| |Grants|**1,000**||||**-**| |Covid support receipts|**5,069**||||**-**| ||||||**-**| |_(_|||||**-**| |_AR)_|**87,496**||||**93,005**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||||**93,005**| ||||||| |
Wages andpensions|**58,406**||||**58,264**| |Training|**410**||||**495**| |Rent|**11,485**||||**13,117**| |Activities & materials|**2,841**||||**6,003**| |General runningcosts|**1,561**||||**2,877**| |Insurance|**898**||||**888**| |Repairs|**922**||||**116**| |Advertising|**144**||||**378**| |Subscriptions & fees|**220**||||**228**| |Professional fees|**-**||||**462**| |Bank chagres|**60**||||**60**| |IT software|**751**||||| |Food vouchers|||||| ||**-**||||**-**| |**_Sub total_ **|**77,698**||||**82,888**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| |**Increase in capital items**|**1,500**||||**591**| ||**-**||||| |**_Sub total_ **|**1,500**||||**591**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||| ||||||**83,479**| ||||||| ||**8,298**||||**9,525**| ||**-**|||**-**
**43,629**|| ||**43,629**||||**34,104**| ||**51,927**|||**51,927**|**43,629**| 30/10/2021 CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
Rent
**Details**
**Details**
**Details**
**Details**
Current account
Deposit account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**37,896**
**-**
**14,031**
**-**
**-**
**51,927**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
3,760
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||January 2021| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| 30/10/2021 CCXX R2 accounts (SS) 2 Independent Examiner's Report to the Trustees of Bybrook Pre School (Charity Number 1163933) l ￿port to the trustees on my examination of the accounts of tl* Bybrook Pre School for the year ended 31" De￿rnber 2020. Responslbllltles and Basls of R•p(Yt A5 the charity trustees of the Pre School you are responsible for the preparation of the accounts In accordance with the requlrements of the Charities Act 2011 {'the ACY). I report in respect of my exarnlnatlon of the P￿ SdM)ol's accounts carr*d out under section 145 of the 2011 Act and in Ca￿yIng out my examination I have followed all the applkable Dlrections 8l¥en by the Charlty Commlssion under sectlon 145(5)(b) of the Act. Independent Exarnlnerfs Statem•rt I have completed my examination. I confirrn that no material mattets have come to rny attentlon in connectlon wlth the examination 8Svln8 me cause to telieve that in any material respect: l. accountlng records were not kept In respert of the Pre Sthool as required by sectk)n 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across other matters In connection wlth the examlnation to whlch attention should be drawn in this report In order to enable a proper understanding of the accounts to be reached. Slgned: Chartered Accountsnt IICAEW Membershlp Number 1620575) Address: 6 Lownwd, Trowbrid8e. Wlltshlre, BA14 8SX Date: 2411012021