CHALFONT ST GILES MEMORIAL HALL IJ TRUSTEES REPORT and ACCOUNTS for the year ended 31st December 2021 Charity No. 1163859
CHALFONT ST GILES MEMORIAL HALL School Lane, Chalfont St. Giles, Bucks. HP8 4JJ Legal and Administrative Infomiation Chalfont St. Giles Memorial Hall is a foundation charitable incorporated organisation Charity No. 1163859- Registered on 6 October 2015 Trustees- Mr. A.J. Hoare Miss K. Martin fvAr. K. Huxham Mr. A. Penson Mr. l. A, Johnson Mr. G. Jackson Or. R. Perkins Ms. C. Santry Mr. S. Vvhitehurst ChairmanlFund Raising Ccpordinator Deputy Chairman Hon. Secretary Hon. TreasUr Booklng Secretary Mr. D. Howkins Inallbookin mail.com Independent Examiner- Mr. M.J. Bedford Retired Chartered Accountsnt 10 The Brow Chalfont St Giles HP8 4JD Bankers- Lloyds Bank plc Barclays Bank plc, BuCkinghamshi Building Society, Chawont st Giles,
Chalfont St Giles Memorial Hall Trustees Report for the year ended 31 December 2021 Introduction The Trustees present their report and accounts for the year ended 31# December 2021 together with the report of the Independent Examiner. The Chalfont st. Giles Memorial Hall was fvnded by public subscription from 1919 and constructed in 1923 as a memorial to servicemen from the village. who lost their lives in the Great War. The hall was extended in 199912000 wrth the benefit of some restricted fund donations. This cUrnt incorporated ¢harity was fornied in 2015. Previousty the Hall was run as an unlncorporaled charity with the same name and with the same objectives. Objects of the Charity The Memorial Hall is operated for "the use of the inhabitants of the Parish of Chalfont St. Giles or within one mile of the Memorial H811 without distinction of political. religious or other opinions. Including use for.. al Meetings. lectures and classes bl Other foms of recreation and leisure time occupation, with the object of improving the conditions of life lor the inhabitants. Oryanlsatlonal Stru¢turn The activities of the Charity are govemed by the Trustees (The Committee) who nornialty meet six times during the year. Day to day management is delegated lo the officers who report progress lo each Trustee meeting. Trustees are elected at the Annual General Meeting IAGMI and include represenlalives of regular user groups of the Hall and, from time lo time, from the Parish Council. Vacancies are filled by co-option during the year. None of the Trustees has any beneficial interest in the charity nor do they receive any remuneration. The trustees are closely involved in the operation and maintenance of the Hall. From March 2020 until October 2021, trustee meetings were held less frequently and virtualty via Zoom. The Trustees take Into account the Charity Commission's guidance on public benefit when carrying out thelr duties. Trustee Investment Powers The Trustees have powers to invest monies not immediately reqUId in a¢cordan¢e with the Trustee Act 2000. 11 is not the policy lo invest long term. Funds held on deposit are regularfy Monitod. Rovlow of A¢tlvltles The Hall is the largest In Chalfont SL Giles and is hired for a variety of activities including drama, public meetings and a Tange of social and leisure events. In the past and in a nomal year. the Hall is used most days of the year. 2020 and 2021 have not been nomial years. Activities al the Hall have been significantly affected by the Covid-19 pandemic. The Infant Sch¢)ol used the Hall after half term starting in March 2021 for various school activities and later also for school lunches. The Hall again benefitted from much appreciated grants from Bu¢kinghamshire Council lotslling £16,907 to help mitigate disruption trom the pandemi¢. The were other donakn.ons from hirers totalling £156.. Receipts from hall hire were down in 2021 by over £2,000 Inearfy 18%). The number of bookings. many planned events or regular series did hold steady in 2021 and fewer events were cancelled. Nonetheless the was only one familylchildren's party or private event in 2021. We certainly hope that these one-off bookings wlll pick up again in 2022. Our regular fundraisers have continued to organise events as best as possible. The Lottery was not affected by lockdown restrictions, but only one Quiz Night could be held. The most popular event is the biennial Open Gardens Day. Held again in 2021, this raised over £4.300. As usual we must thank the fundraising team for their unstinting supporL School Lane, Chalfont SL Giles, Bucks, HP8 4JJ Charity No. 1163859
Chalfont St Giles Memorial Hall Trustees Report for the year ended 31 December 2021- continued Core running expenditure was up 8% on 2020. but this was almost entirely accounted for by an increase of £1,500 in cleaning. This had been much reduced in 2020 during periods of closure. Although there is a discretionary element to some repairs and maintenance expenses. £4,100 was spent on necessary floor repairs, £4,254 on staging and stage curtains and £3,075 on LED lighting for the upper car park. Total receipts less totsl payments for the year were a cash inflow of £11,095. Cash fvnds at 31 December 2021 were £56.514. In 2022. it seems unlikely that the Hall's income will retum to pre-pandemic levels. ReseNes Policy It is the Injslees. policy lo try to maintain at least a year's running costs in unrestricted cash reserves. The Iruslees are satssfied that unrestricted reserves at the year-end would cover more than a year'5 running costs. The rtserves policy is also intended to ensure that the charity can maintsin or upgrade the Hall, as necessary. Expenditure on the Hall's wooden flCr and on the heating system amounung to over £30.000 Is likely lo be necessary in the next few years. Risk Factors The Trustees assess the major risks lo whi¢h the charity is exposed and are satisfied that systems are in place to mitigate exposure lo them. Insurance covers employers. public and produ¢t liabilrty. personal accident and trustees, indemnity as well as buildings and ¢onlents. Volunteers and staff Members of the Committee and the fund-raising group assist wtth various administratlve and practical matters during the year. These seNices are greatly appreciated as is the contribution of other volunteers who provide SeIceS lo the Hall. Independent Examlner Mr. M.J. Bedford has indicated thal he is willfftg to continue in office. Statement of Trustees, Responsibilities Charity law requires the Tnjslees to prepare financial ststements for each flnancl81 year. In preparing those financial statements the Tnjslees are required to-. select suitable accountr'ng policies and apply them consistently. - slate whether the policies adopted are in accordance with the ulationS and Charity Commission guidan. The Twstees a responsible for keeping proper accounting rrdS which disclose with reasonable accuracy al any time the financial posib'on of the charity and to enable them lo ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the detection and prevention of fraud or other iegUlar1tie$. Approval This reFK)rt has been approved ty the Trustees and signed on their behaw. A.J.Hoa Chairman ¥ March 2022 School Lane, Chalfont SL Giles, Bucks. HP8 Charity No. 1163859
Chalfont St Giles Memorial Hall Independent Examiner's Report on the Accounts I report to the Trustees on rny examination of the accounts of the Chalfont St Giles Memorial Hall {Charity No. 1163859) for the year ended 31 December 2021. Responsibilities and basis of pOrt As the charity trustses you are responsible for the preparation of the accounts in a¢¢ord2nce wrth the reqLÈirements of the Charities Act 2011 1.the Acr}. I report in respect of my examination of the Memorial Hall's ae¢ounts ¢arried out under section 145 of the Act and in ¢arrying out my examination, I have followed all the applicable Directions given by thè Charity Commission under section 14515llbl of the ACL Independent Examiner's ststement I have completed my examination. I confirm that no rnaterial matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the A¢t' or 2. the accounts do not accord with the accounkn'ng records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be 8¢hed. Signed Mr. M.J. 8edford Retired Chartered Accountant 10 The Brow Chalfont Sl Giles HP8 4JD 2 l March 2022
Chalfont St Giles Memorial Hall Receipts and Payments For the year ended 31 December 2021 2020 2021 Receipts 11,210 5,688 2,750 3,959 11,334 850 Ic re of P1 Schx)I Smoker Cl Fund Rai%iry {rt) COU11 Grarts Cvnatiors Interest 9,192 8,408 2,000 8,821 16,907 156 58 35,891 Total Receipts 45,542 Payments 4.633 3,645 2,952 1,380 3,180 10.555 ClearirylCaretaknTr3 Ga$aler1E1ectriCIty Insurar GarderirvJ Admrdstratw)rvSwrieS RepairslRenewals 6,133 3,052 3,069 1,705 3,123 17,365 26,345 Total PayffEnts 34,447 9,546 Receipts less (payments) 11,095 35,873 Cash Funds on 1 January 45,419 45,419 Cash Funds on 31 December 56,514
Chalfont St Giles Memorial Hall Statement of Assets and Liabilities at 31 December 2021 2020 2021 Cash Funds 25,057 20,362 45.419 BuildinB Society Banks 40,057 16,457 56,514 Unrestricted Funds 45,419 General Purposes 56,514 Fixed Assets at cost (note 41 2.300 182.488 Land and buildings Extensions 2.300 182,488 184,788 184,788 Restrirted Funds 184,788 Fixed Assets 184,788 Restricted fvnds have been estsblished speciftcalty in connection with the premises including extensions. Signed on behalf of the trustees Chairman TreaSur 21 March 2022
Chalfont St Giles Memorial Hall Notes to the Accounts for the year ended 31 December 2021 Accounting policy These Accounts have been prepared on the receipts and payments basis in accordance with the Charities Act 2011 and the Charity Commission's guidance foi preparing receipts and payments accounts. Fundralslng 2020 Net 2021 Net Income Costs/Prlzes "Open Gardens" dav Quiz Nights Lottery 4.877 1,344 4.536 489 696 751 4,388 648 3,785 1,092 2.867 3,959 10.757 1,936 8,821 Expendlture The largest recurring expense category and one that Iluctuales from year lo year is repairs I renewals. This ¢an be analysed as follows.. Repairs 2020 2021 3.560 2,755 3,364 876 Building repair work Other general maintenance Electrical safety upgrade Special floor treatmentlrepair5 LED lighting for upper car park Stagin8 and stage ojrtains 2.870 3,025 4.141 3,075 4.254 10,555 17,365 4. Fixed Assets Land and Buildings are shown at original cost in 1923 of £2.300 and Extensions at cost in 199912000 of £182,488. The building was professionalty valued in October 2020 by Roger Falcon MRICS FCloB of Josling & Hamlyn of Amersham, who assessed a reinstatement value at £2. 11m + VAT. On this basis the Hall is insured for £2.4m on an index linked basis. 5. Secured debts and guarantees The charity has no secured debls and has not provided any guarantees.