CHALFONT ST GILES
MEMORIAL HALL
IJ
TRUSTEES REPORT
and
ACCOUNTS
for the year ended
31st December 2021
Charity No. 1163859

CHALFONT ST GILES MEMORIAL HALL
School Lane, Chalfont St. Giles, Bucks. HP8 4JJ
Legal and Administrative Infomiation
Chalfont St. Giles Memorial Hall is a foundation charitable incorporated organisation
Charity No. 1163859- Registered on 6 October 2015
Trustees-
Mr. A.J. Hoare
Miss K. Martin
fvAr. K. Huxham
Mr. A. Penson
Mr. l. A, Johnson
Mr. G. Jackson
Or. R. Perkins
Ms. C. Santry
Mr. S. Vvhitehurst
ChairmanlFund Raising Ccpordinator
Deputy Chairman
Hon. Secretary
Hon. TreasU￿r
Booklng Secretary
Mr. D. Howkins
Inallbookin
mail.com
Independent Examiner-
Mr. M.J. Bedford
Retired Chartered Accountsnt
10 The Brow
Chalfont St Giles
HP8 4JD
Bankers-
Lloyds Bank plc
Barclays Bank plc,
BuCkinghamshi￿ Building Society, Chawont st Giles,

Chalfont St Giles Memorial Hall
Trustees Report for the year ended 31 December 2021
Introduction
The Trustees present their report and accounts for the year ended 31# December 2021 together with the report
of the Independent Examiner.
The Chalfont st. Giles Memorial Hall was fvnded by public subscription from 1919 and constructed in 1923 as a
memorial to servicemen from the village. who lost their lives in the Great War. The hall was extended in
199912000 wrth the benefit of some restricted fund donations.
This cUr￿nt incorporated ¢harity was fornied in 2015. Previousty the Hall was run as an unlncorporaled charity
with the same name and with the same objectives.
Objects of the Charity
The Memorial Hall is operated for "the use of the inhabitants of the Parish of Chalfont St. Giles or within one
mile of the Memorial H811 without distinction of political. religious or other opinions. Including use for..
al Meetings. lectures and classes
bl Other foms of recreation and leisure time occupation, with the object of improving the conditions of life
lor the inhabitants.
Oryanlsatlonal Stru¢turn
The activities of the Charity are govemed by the Trustees (The Committee) who nornialty meet six times during
the year. Day to day management is delegated lo the officers who report progress lo each Trustee meeting.
Trustees are elected at the Annual General Meeting IAGMI and include represenlalives of regular user groups
of the Hall and, from time lo time, from the Parish Council. Vacancies are filled by co-option during the year.
None of the Trustees has any beneficial interest in the charity nor do they receive any remuneration. The
trustees are closely involved in the operation and maintenance of the Hall. From March 2020 until October
2021, trustee meetings were held less frequently and virtualty via Zoom.
The Trustees take Into account the Charity Commission's guidance on public benefit when carrying out thelr
duties.
Trustee Investment Powers
The Trustees have powers to invest monies not immediately reqUI￿d in a¢cordan¢e with the Trustee Act 2000.
11 is not the policy lo invest long term. Funds held on deposit are regularfy Monito￿d.
Rovlow of A¢tlvltles
The Hall is the largest In Chalfont SL Giles and is hired for a variety of activities including drama, public
meetings and a Tange of social and leisure events. In the past and in a nomal year. the Hall is used most days
of the year. 2020 and 2021 have not been nomial years. Activities al the Hall have been significantly affected
by the Covid-19 pandemic. The Infant Sch¢)ol used the Hall after half term starting in March 2021 for various
school activities and later also for school lunches.
The Hall again benefitted from much appreciated grants from Bu¢kinghamshire Council lotslling £16,907 to
help mitigate disruption trom the pandemi¢. The￿ were other donakn.ons from hirers totalling £156..
Receipts from hall hire were down in 2021 by over £2,000 Inearfy 18%). The number of bookings. many
planned events or regular series did hold steady in 2021 and fewer events were cancelled. Nonetheless the
was only one familylchildren's party or private event in 2021. We certainly hope that these one-off bookings wlll
pick up again in 2022.
Our regular fundraisers have continued to organise events as best as possible. The Lottery was not affected
by lockdown restrictions, but only one Quiz Night could be held. The most popular event is the biennial Open
Gardens Day. Held again in 2021, this raised over £4.300. As usual we must thank the fundraising team for
their unstinting supporL
School Lane, Chalfont SL Giles, Bucks, HP8 4JJ
Charity No. 1163859

Chalfont St Giles Memorial Hall
Trustees Report for the year ended 31 December 2021- continued
Core running expenditure was up 8% on 2020. but this was almost entirely accounted for by an increase of
£1,500 in cleaning. This had been much reduced in 2020 during periods of closure. Although there is a
discretionary element to some repairs and maintenance expenses. £4,100 was spent on necessary floor
repairs, £4,254 on staging and stage curtains and £3,075 on LED lighting for the upper car park.
Total receipts less totsl payments for the year were a cash inflow of £11,095. Cash fvnds at 31 December 2021
were £56.514. In 2022. it seems unlikely that the Hall's income will retum to pre-pandemic levels.
ReseNes Policy
It is the Injslees. policy lo try to maintain at least a year's running costs in unrestricted cash reserves.
The Iruslees are satssfied that unrestricted reserves at the year-end would cover more than a year'5 running
costs. The rtserves policy is also intended to ensure that the charity can maintsin or upgrade the Hall, as
necessary.
Expenditure on the Hall's wooden flC￿r and on the heating system amounung to over £30.000 Is likely lo be
necessary in the next few years.
Risk Factors
The Trustees assess the major risks lo whi¢h the charity is exposed and are satisfied that systems are in place
to mitigate exposure lo them. Insurance covers employers. public and produ¢t liabilrty. personal accident and
trustees, indemnity as well as buildings and ¢onlents.
Volunteers and staff
Members of the Committee and the fund-raising group assist wtth various administratlve and practical matters
during the year. These seNices are greatly appreciated as is the contribution of other volunteers who provide
Se￿IceS lo the Hall.
Independent Examlner
Mr. M.J. Bedford has indicated thal he is willfftg to continue in office.
Statement of Trustees, Responsibilities
Charity law requires the Tnjslees to prepare financial ststements for each flnancl81 year. In preparing those
financial statements the Tnjslees are required to-.
select suitable accountr'ng policies and apply them consistently.
- slate whether the policies adopted are in accordance with the ￿ulationS and Charity Commission
guidan￿.
The Twstees a￿ responsible for keeping proper accounting r￿rdS which disclose with reasonable accuracy
al any time the financial posib'on of the charity and to enable them lo ensure that the financial statements
comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and
hence for taking reasonable steps for the detection and prevention of fraud or other i￿egUlar1tie$.
Approval
This reFK)rt has been approved ty the Trustees and signed on their behaw.
A.J.Hoa
Chairman
¥ March 2022
School Lane, Chalfont SL Giles, Bucks. HP8
Charity No. 1163859

Chalfont St Giles Memorial Hall
Independent Examiner's Report on the Accounts
I report to the Trustees on rny examination of the accounts of the Chalfont St Giles Memorial Hall {Charity No.
1163859) for the year ended 31 December 2021.
Responsibilities and basis of ￿pOrt
As the charity trustses you are responsible for the preparation of the accounts in a¢¢ord2nce wrth the
reqLÈirements of the Charities Act 2011 1.the Acr}.
I report in respect of my examination of the Memorial Hall's ae¢ounts ¢arried out under section 145 of the Act
and in ¢arrying out my examination, I have followed all the applicable Directions given by thè Charity
Commission under section 14515llbl of the ACL
Independent Examiner's ststement
I have completed my examination. I confirm that no rnaterial matters have come to my attention in connection
with the examination giving me cause to believe that in, any material respect..
accounting records were not kept in accordance with section 130 of the A¢t' or
2. the accounts do not accord with the accounkn'ng records.
I have no concerns and have come across no other matters in connection with the examination to which
attention should be drawn in order to enable a proper understanding of the accounts lo be ￿8¢hed.
Signed
Mr. M.J. 8edford
Retired Chartered Accountant
10 The Brow
Chalfont Sl Giles
HP8 4JD
2 l March 2022

Chalfont St Giles Memorial Hall
Receipts and Payments
For the year ended 31 December 2021
2020
2021
Receipts
11,210
5,688
2,750
3,959
11,334
850
Ic
re of P￿1
Schx)I
Smoker Cl
Fund Rai%iry {r￿t)
COU￿11 Grarts
Cvnatiors
Interest
9,192
8,408
2,000
8,821
16,907
156
58
35,891
Total Receipts
45,542
Payments
4.633
3,645
2,952
1,380
3,180
10.555
ClearirylCaretaknTr3
Ga$￿aler1E1ectriCIty
Insurar
GarderirvJ
Admrdstratw)rvSw￿rieS
RepairslRenewals
6,133
3,052
3,069
1,705
3,123
17,365
26,345
Total PayffEnts
34,447
9,546
Receipts less (payments)
11,095
35,873
Cash Funds on 1 January
45,419
45,419
Cash Funds on 31 December
56,514

Chalfont St Giles Memorial Hall
Statement of Assets and Liabilities
at 31 December 2021
2020
2021
Cash Funds
25,057
20,362
45.419
BuildinB Society
Banks
40,057
16,457
56,514
Unrestricted Funds
45,419
General Purposes
56,514
Fixed Assets at cost (note 41
2.300
182.488
Land and buildings
Extensions
2.300
182,488
184,788
184,788
Restrirted Funds
184,788
Fixed Assets
184,788
Restricted fvnds have been estsblished speciftcalty in connection with the premises including extensions.
Signed on behalf of the trustees
Chairman
TreaSu￿r
21 March 2022

Chalfont St Giles Memorial Hall
Notes to the Accounts for the year ended 31 December 2021
Accounting policy
These Accounts have been prepared on the receipts and payments basis in accordance with the Charities
Act 2011 and the Charity Commission's guidance foi preparing receipts and payments accounts.
Fundralslng
2020
Net
2021
Net
Income
Costs/Prlzes
"Open Gardens" dav
Quiz Nights
Lottery
4.877
1,344
4.536
489
696
751
4,388
648
3,785
1,092
2.867
3,959
10.757
1,936
8,821
Expendlture
The largest recurring expense category and one that Iluctuales from year lo year is repairs I renewals.
This ¢an be analysed as follows..
Repairs
2020
2021
3.560
2,755
3,364
876
Building repair work
Other general maintenance
Electrical safety upgrade
Special floor treatmentlrepair5
LED lighting for upper car park
Stagin8 and stage ojrtains
2.870
3,025
4.141
3,075
4.254
10,555
17,365
4. Fixed Assets
Land and Buildings are shown at original cost in 1923 of £2.300 and Extensions at cost in 199912000 of
£182,488.
The building was professionalty valued in October 2020 by Roger Falcon MRICS FCloB of Josling &
Hamlyn of Amersham, who assessed a reinstatement value at £2. 11m + VAT. On this basis the Hall is
insured for £2.4m on an index linked basis.
5. Secured debts and guarantees
The charity has no secured debls and has not provided any guarantees.