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2021-10-31-accounts

Trustees’ Annual Report for the period

From 1[st] November 2020 To 31[st] October 2021

Charity name: Roman Roads Research Association

Charity registration number: 1163854

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To advance the education of the public in
general about the Roman road network in
Britain and promote the study of Roman
roads and Roman heritage more generally,
in particular but not exclusively by
(1) carrying out research into the course and
construction of individual Roman roads.
(2) promoting the study of roman roads and
associated sites by community groups and
organisations.
(3) presenting talks, lectures and displays to
schools and community groups
(4) publishing the results of research and
excavation.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 (1) A series of archaeological excavations.
These will be held either on Roman
roads themselves, or at Roman period
sites alongside a Roman road. Sites will
be carefully selected so that they not
only answer important archaeological
questions, but also have the potential to
attract interest from the community,
particularly from those with no previous
experience of archaeology. The reports
will all be made publicly available both
online, and directly to the community.
(2)A major programme of geophysical
survey, using our recently purchased
gradiometer array. Geophysical survey is
a non-invasive method which can reveal
features that may survive unseen
beneath the ground surface. The first
phase of this programme has been
designed to look specifically at how the
road network and associated Roman
military sites developed in the early
years of conquest in a 80 mile long
corridor from just south of Doncaster
reaching to Scotch Corner and beyond.
We aim to use the experience gained
during this first phase as a model to roll
out similar work in other parts of the
country. Our aim, as always, is to
encourage as much involvement as
possible within local communities, both
in learning from the results of the
surveys, as well as getting involved in
the surveys themselves, where they will
receive full training. As with excavation,
results will be made publicly available
online.
(3)We are developing a unique online
database, with an interactive public
interface, to provide an up to date and
comprehensive picture of the Roman
road network in Britain. Crucial to this is
the collation of existing data, alongside
further research, which is currently being
conducted nationwide by a group of
trained volunteers, each working in their
local area
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Having considered the guidance on public
benefit issued by the Charity Commission,
the trustees take the view that it is not only
important that the results of our activities
have public benefit, but that the activities
themselves should do so. To this end, it is
our policy that whilst our archaeological
activities may be professionally led, the bulk
of the actual work should be carried out by
volunteers, with a focus on local
communities, not just our own membership.
To this end, we have created three main
projects to develop over the coming few
years.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 Whilst our field work has all been
professional led, at least in the early stages,
the contribution made by volunteers has
been immense, indeed progress would have
been impossible without them
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Just as in the previous year, activities in the
field during 2019/20 were curtailed due to
Covid 19 restrictions, although some
fieldwork was possible.
Continuing our work along the main south to
north Roman road corridor in Yorkshire, a
small excavation in September 2021
confirmed the presence of a 1stcentury AD
Roman temporary camp, at a site north west
of Doncaster, identified by our geophysics
team during previous work. Due to the
sensitive nature of the site, it was not
possible to involve the local community on
this occasion, and work was conducted
entirely by RRRA members.
Geophysical survey continued as part of our
project, ‘Living Beyond the Town - Petuaria’,
between Brough and South Cave in the East
Riding of Yorkshire. The survey continues to
expand our knowledge of how the Roman
presence at the town of Petuaria impacted
on the indigenous population, or more
accurately how it seems to have hardly
impacted at all. Fifteen volunteers (mainly
from the local area) have so far taken part,
and the area covered to date is now in
excess of 30Ha, although that would have
been much more had it not been for the
pandemic.
The first volume of our own peer-reviewed
journal, Itinera, was launched in June 2021.
All editorial, design and typesetting work was
undertaken by volunteers from our
membership, rather than employing a major
publishing house. As part of our desire to
ensure all our work is accessible, a digital
version of the journal will be made open
access in spring 2022. The first volume
proved a huge success, and work is
underway producing Volume 2.
Our membership has continued to grow
rapidly, and has almost doubled for the
second year running to 405. We hope to
reach over 500 members by October 2022.

You may choose to include further statements where relevant about:

Additional information (optional)

Achievements against
objectives set		 Para 1.41 Achievements in terms of fieldwork and
research have been limited due to the
pandemic, however all our targets have
been achieved, and in the case of
ioncerased membership, well surpassed.
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Our financial position in terms of cash funds
has remained reasonably stable, with a
slight decrease from £7688 to £6541.
However, at the very end of our financial
year, we were extremely fortunate to receive
notification of a donation of £20,000, which
will represent a major boost to our finances.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 It is our revised policy to aim build sufficient
funds so as to have reserves large enough
at any one time to fund our scheduled
activities over the following twelve months,
with an amount of at least 50% of
expenditure maintained in our current
account. Whilst there has been a setback
due to Covid, the donation referred to above
will enable us to achieve this goal during
2022, a year ahead of schedule
Amount of reserves held Para 1.22 Zero
Reasons for holding zero
reserves		 Para 1.22 Over the current year, our income has been
slightly greater than expenditure, however
the balance in our current account remain
only slightly over half anticipated expenditure
and not yet sufficient to begin to establish
reserves.
Details of fund materially in
deficit		 Para 1.24 None
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None currently, although for long term
security we do need to raise sufficient funds
to establish the reserves as outlined above.
Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23		 Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23		 None
None currently, although for long term
security we do need to raise sufficient funds
to establish the reserves as outlined above.
Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Membership subscriptions and private
donations.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:		 None
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Elected by membership

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Roman Roads Research Association
Other name the charity uses
Registered charity number 1163854
Charity’s principal address Ellerbeck Cottage, Ellerbeck, Northallerton, North Yorkshire,
DL6 2RY

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
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19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Michael S Haken Chairman

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets NONE held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Michael Stuart Haken


Chair
30 August 2022
30 August 2022
Roman Roads Research Association Roman Roads Research Association Roman Roads Research Association 1163854 1163854 1163854 CC16a
For the period
from		 01-Nov-20 To 31-Oct-21
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
6,144
47
2,200
-
-
-
-
-
8,391
-
-
-
8,391
5,566
2,246
373
-
213
120
462
48
188
80
-
-
9,295
244
-
244
9,539
- 1,147
-
7,688
6,541		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
6,144
47
2,200
-
-
-
-
-
8,391
-
-
-
8,391
5,566
2,246
373
-
213
120
462
48
188
80
-
-
9,295
244
-
244
9,539

1,169		 Last year
to the nearest £
Subscriptions 6,144 4,298
Donations 47 8,043
Itinera(journal)sales 2,200 -
- -
- -
- -
- -
- -
Sub total(Gross income for
AR)		 8,391 12,341
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
12,341

Professional archaeological services		 5,566 10,391
Itinera Printing,P&P 2,246 -
Meeting& seminar costs 373 -
Excavation expenses - -
Insurance 213 -
Printing& Stationery 120 37
Internet fees 462 463
Software 48 82
Paypal Fees 188 78
Miscellaneous expenses 80 11
- -
- -
**Sub total ** 9,295 11,062
A4 Asset and investment
purchases (see table)
,
Excavation & Geophysics Equipment		 244 601
-
**Sub total ** 244 601
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
11,663
- 1,147 - -
1,169		 678
- - - - -
7,688 - - 7,688 7,009
6,541 - - 6,541 7,687

CCXX R1 accounts (SS)

31/08/2022

1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Donation from AH received at end of
~~financial year and not yet in cash funds~~
Natwest Current Account
Paypal Balance
Details
Details
Projector, Screen & AV
Excavation Tools & Equipment
Software
Sensys Gradiometer Array
Trimble R8s GPS base & Rover
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
2,909
-
3,632
-
-
-
6,541
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
20,000
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
850
Unrestricted
1,959
Unrestricted
404
Unrestricted
32,432
Unrestricted
18,752
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Michael Stuart Haken		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
400
1,000
200
19,000
11,000
-
-
-
-
When due
(optional)
Date of
approval
Michael Stuart Haken 30/08/2022

CCXX R2 accounts (SS)

31/08/2022

2