AGE CONCERN TWYFORD AND DISTRICT Charlty Registratlon Number 1163722 AGE CONCERN TWYFORD AND DISTRICT TRUSTEES. ANNUAL REPORT AND ACCOUNTS For the year ended 31* March 2024 Principal Address Age Concern TwyFord & District Polehampton Close Twyford Berkshire RGIO 9RP President Lady Watt Current Trustees Patrick Heather (Chairman) Frances Lee Hatlee {Treasurerl Steve Bryan (HR Matters) Kerry Lerski Trudie Fell Tina Goodwin Natalie Yalden Chris Squires Kim Williamson Bankers Virgin Money 177 Bothwell Street Glasgow G2 7ER Redwood Bank Ltd The Nexus Building Broadway Letchworth Garden Cwty Herts SG6 3TA
AGE CONCERN TWI'FORD AIYD DISTRICT TRUSTEES REPORT FOR THE YEAR ENDED 31st March 2024 The Trustees present their Report and Accounts forthe year ended 31rt March 2024 Strurture. Governan and Management The Charity was previously established by a charitable trust deed on 3[4 Ottober 1988, which has been amended on 13th July 1998 and 15th July 21J)4 under the Charity Commission number 8(K1919. As agreed at the 2015 AGM. the status of the Charity was changed from being a Charitable Trust to become a Charitable Incorporated Organisation ICIO}. This change took place in September 2015 under a new Charities Commission number 1163722. The trustees who served during the 2023-2024 year were= Patrick Heather Matt Everson Mike Blom-cooper Frances Lee Hatlee Steve Bryan Trudie Fell Tina Goodwin Kerry Lerski Natalie Yalden Kim Williamson {nee Bevisl Chistopher squires - Appointed 08/0612023 - Chaimian Secretary- Resigned 0810212024 - Treasurer- Resigned 10/0812023 - Treasurer- Appointed into role 10108123 - HR Matters The Trustees present their report and the independent examined financial statements for the year from 1st April 2023 to 31A March 2024. Reference and administration information is set out within this report. The financial statements comply with current statutory requirements for Charities with a turnover of under £250,OCM) p.a., and the statement of Recommended Practice-Accounting and Reporting by Charities: SORP applicable to charities preparing their accounts in accordance with FRS 102 (effective Ix January 2019). As we are a small charity, we do not employ the services of professional. HR, Legal or Accounting staff. As such we appoint some trustees as officers, who give their time and expertise without recompense. to coverthe professional roles needed to run a regulated charity.
AGE CONCERN TWYFORD AND DISTRicr The Trustees hold regular monthly Trustee board meetings, where monthly reports relating to policy, operations and finance are tabled and discussed, and full minuted records of these meetings are produced. As well as the monthly meetings, Trustees are in communication with the Manager of the Adult Social Club regularly throughout the year to provide decision makin& advice and direction. The Trustees are responsible for preparing the Trustees, Report and the Financial Statement in accordance with the UK Accounting Standards and applicable law and regulations, as laid down by the Charity Commission. The law applicable to charities requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and the incoming resources and application of resources of the Charity for that period. Objectives and Artivities Please see our website www. econcernt charity and the services offered. rd.or .uk for full details about our We are a registered charity. that operates a small independent adult social Club, based in the centre of TwyFord Village. that serves the local community: the aim of the Charity is to meet the needs of elderly residents in the area to maintain their independence and quality of life, through the provision of stimulating, activities. companionship, entertainment and fun. We ensure that our members aretreated with the respect they deseNe and our charity is recognised as 'dementia friendlrf. Therefore, in providing this support to the older members of our community, it is hoped that the wellbeing given will reduce the burden on the NHS and Social Care services. The Charity operates under the strapline of 'friendship and care,. We serve the local villages of Twyford. Hurst, Wargrave, Sonning, Ru5combe, Charvil and Waltham St Lawrence. as well as the Town of Woodley and part of Earley. A breakdown of the services provided to our members are as follows:_ NutritlOU5 mid-day meals Seated physical exercises Brain stimulation exercises Carers, support groups offering opportunities to discuss matters of concern. as well as giving advice and guidance on all aspects of care for the elderly over the phone A monthly coffee morning for people living with dementia and their careers. A weekly lunch club held from 12.30 to 2. p.m. Mobility Assistance Hairdressing and Chiropody services Crafts and singalong session5.
AGE CONCERh' TWYFORD A'D DISTRICT Number of attendees in the year-584. Number of days open in the year- 245. Number of sessions attended by members-3,011. The Charity also operates an Outreach Programme, with the alm as detailed below. There are a number of people over 55 years of age living in and around the Twyford area. The aim of the programme is to make their life more comfortable by letting them know what services and facilities are available to them. and where p055ible to assist the elderly with help to complete form5 etc. The programme is particularly concerned about those people who become socially isolated through no longer having access to transport. or lack of knowledge of how to go about getting a blue badge or even an attendance allowance. The programme also aims to inform our communities of the presence of our Adult Social Club. along with all the activities undertaken, including special events. The outreach programme is there to fulfil our Charitvs mission in respect to meeting our overall remit. Transport The Charity provides transport to enable our membersto attend our Adult Social Club,- this is done using the Charit¢s ovm vehicle and driver as well as through local Community volunteers who provide the transport in their own vehicles to ferry the Members. Volunteers To fulfil the day-to-day artivities of our Adult Social Club, including driving our members to and from home. the Charity relies on a number of volunteers, at different times, to supplement our paid staff. There are currently only 18 volunteers 18 drivers. 6 carers/helpers and 4 kitchen cook/helpers). The Trustees would like to express their thanks for all the hard work of their staff and volunteer5, for without their effort our Charity would not be the success that it is.
AGE CONCF.Rh' TWYFORD AND DISTIUCT Funding Funds are normally raised through charges to the Members and the local authority for the services provided. Most of our Charivs Members finance their participation at the Adult Social Club privately. There is however a small number of Members who are sent from Wokingham Borough Council and are paid for directly by the local authority to our Charity, under contract. This contract with Wokingham Borough Council is the only contract our Charity has with either a local authority or Centfal Government. The value of the contract with the local authority is shown in the Annual Accounts sertion. However, the prices charged to our elderly Members and where applicable the local council do not coverthe full cost of running the Centre. The Charity is therefore very much reliant on the local community for donations, grants, legacies and various fund-raising activities including collections and raffles. Fundraising from the general public is normally a vital promotional tool to ensure that we are fulfilling our Charitrfs remit alongside our normal revenue streams. The Charity has not used the sep4ices of a Professional fundraiser in the year Main achievements of the charity during the year: Our current minibus is far too small and must make numerous journeys to collect and return guests, whereas a larger minibus would prove more cost effective, due to its increased capacity, reducing the number of journeys and freeing up more time for other activities. The Charity has raised cash and pledges this year totalling approximately £50,000, the total amount of which will go towards the purchase of a new Minibus We also raised £1,730 from our Christmas Fayre. GRANTS, DONATIONS AIYD LEGACIES The following grants/donations. in order to supplement our existence and towards our minibus, were given during the year= l. The David Brownlow Foundation 2. The Poleh3mpton Charities 3. Shanly Foundation 4. Rotary Club of Loddon 5. Large Individual Donations £io.o(JJ £4,118 £4.000 £1,000 £7.5CM)
AGE CONCERN TWYFORD AND DISTRICT Salary and Wages Policy It is the policy. to attract and retain the best possible caring staff, to pay our staff in excess of the Government's living wage rates. The rates of pay for 2023-2024, were £12.00 per hour. The Charity offers staff entry to a Workplace Pension Scheme throu8h Nest Pensions. The Charity pays forthose staff who are members a contribution of 3% of total Gross pay. Salary and benefrts There were no benefrts given to staff in the year 2023-2024. Ranges of Salary Paid in 2023-2024: Over £25,000- 2 Staff Members Over £10,000 under £25,OQK) - 4 Staff Members. Under £lO,O(Kl- 4 Staff Members. There was no remuneration or benefits given to any of the Trustees in the 2023-2024 Year. Overseas Income This is to confirm that the Charity had no overseas dealings whatsoeverfor 2023- 2024. DBS Checks The Charity's policy is that all Trustees. Staff and Volunteers undergo a DBS check. also ensuring that the checks are re-visited every 3 years. All Staff Members and Volunteers who work in the Club are DB5-checked including drivers. They must sign the Boundary policy. which was agreed would be linked to the Data Protection policy. It was also agreed that temporary staff and short-term volunteers would not be DBS-checked but would be asked to read and sign the Boundary policy. This is carried out and has been certified accordingly. Wokingham Borough Council have insisted that all associates of our charity, staff, volunteers and Trustees. undertake an on-line safeguarding course, to obtain the necessary certificate.
AGE CONCERN TWVFORD AND DISTRICT Financial Reserve and Investment Policy AGE CONCERN TWYFORD AND DISTRI 1"AD") RESERVES POUCY 1.1. This policy is written in the light of the Charity Commissioners, guidance "Charity Reserves: Building Resilience" ICC19. January 20161 which States: 'All charities need to develop a policy on reserves which establishes a level of reserves that is right for the charity and clearly explains to tts stakeholder5 why holding these reserves is necessary., ICC19 page 51. 1.2. "Reserves are that part of a charitls unrestricted funds that is freely available to spend on any of the charitys purposes. This definition excludes restricted income funds and endowment funds, although holding such fund5 may influence a charit¢s reserves policy. Reserves will also normally exclude tangible fixed assets such as land, buildings and other assets held for the charity's use. It also excludes amounts designated for essential future spending., ICC19 page 4). WHAT RESERVES AGE CONCERN NEEDS 2.1. Winding up charity: ACTD has decided that it should keep six months running costs in reserve, in the event of the organisation having to be wound up, to allow for a proper running down. These funds to be held in a restricted account. 2.2. Redundancy: ACTD has decided to keep in reserve a sum equal to the projected cost of staff redundancy. in the event of the organisation having to be wound up. These funds to be held in a restricted account. 2.3. Unexperted costs. ACTD has decided to keep in reserve an unspecified sum of money, to be determined by the Trustees when generating a statement of current Reserves, held againstthe possibility of unexperted costs. These funds are unrestricted. 2.4 Property maintenance costs: ACTD h35 a restricted fund balance earmarked for the necessary maintenance costs that the Age Concern Centre building will require over the coming years. Even though the building is owned by WBC, the Charity is fully responsible for all maintenance and improvement costs for the building INVESTMENTS In order to improve the cash management of the Charity. with regard to the restricted funds, the Trustees agreed to transferthe Redwood l year Bond to a Saffron l Year Bond £85,000 and also retain the Redwood 95 day account with a balance of £29.655. The Trustees a150 transferred the balance of the Natwest current account to a New Virgin current account £45,731.70. which also contained the donations for the Minibus
AGE CONCERN TWYFORD AND DllsTRicr Risk Assessments Risk assessments continue and update when required. These are all in care plans for the Adult Social Club members. We are pleased to reportthat the Charity did not sufferfrom any serious incidents. during the year. Trustee Retirees and changes There were a couple of change5 to the Trustee Board during 2023-2024 operational year, due to Trustees moving away from the area. retiring and normal resignations. The following Trustee5 left their posts in the Year of this report: Matt Everson - Secretary- resigned 0810212024 Mike Blom-cooper - resigned 1010812023 We wish to put on record, our sincere thanks for all theirtime and effort, dedicated to the Charity over the years of their appointment. The following were appointed as new Trustees in the Year of this report: Christopher Squires - appointed - 08/06/2023 Frances Lee Hatlee- Treasurer- appointed 10/08/2023 Prfncipal Risks and Uncertainties. l. Revenue and Donations etc. not covering the expenditure in running the Adult Social Club. 2. The ability to attract new members to the Adult Social Club. 3. Being able to recrutt Caring Staff for the Adult Social Club. 4. Inadequate cover for the Finance functions
AGE CONCERN TWYFORD AND DISTIUCT Financial Review The accounts for the Charity, for 2023-2024 financial year. show an overall excess of expenditure over revenue of £13.003, this also included donations towards the minibus. The minibus was purchased post year end. The total booked income was £206,176 compared to £159,968 in 2022-23. The booked income for 2023-2024 included donations already received for the purchase of the new minibus in 2024-2025. The expenditure in the year was £193,173. which compared to £161,923 in 2022-23. This was due to higher staff costs as we recruited a new Centre Manager and purchase of a new fridge. freezer and dishwasher shown under Fixed Asset Payments. Overall, at the company year end, the Charity has cash reserves of £159,399 including restricted fund £114,655. The debtors figure carried forward from 2023-2024 relating to the Age Concern relate to trade debtors, the sums of which were received post year end. The creditors figure includes a small amount due to a supplier. and PAYE/NI and pension contributions paid post year end. The Trustees are indebted to the support of certain private individuals/businesses for their donations/legacies.
AGE CONCF.ILN "fwYFORD AYD I)ISTRICT INDEPENDENT EXAMINER'S REPORTON THE AccouNrs The ChariVs trustees consider that an audit is not required for this year under the Charities Art 2011 part 8 (the Actll and that an independent examination is sufficient. The Charity under the Act is classified as a small charity (Revenue under £250,000 p.a.l and is subject to presentation relief from the requirements of SORP IFRS1021,- the Act 3150 allows the accounts to be Signed off by an Independent Examiner. It is my responsibility to: examine the accounts {under settion 145 of the Act}, to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145 of the Act), and to state whether particular matters have come to my attention. My examination was carried out in accordance with General Direction5 given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present 'a true and fairVie and the report is limited to those matters set out in the statement below. In the course of examination. no matter has come to my attention which gives me reasonable cause to believe that in, any material respect. the requirements: to keep accounting records in accordance with section 145 of the Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2019 Act: have not been met: or 2. To which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed CA Name: Jenny Day 10
AGE CONCERN TWYFORD AND DISTRICT Financtal Controls The Treasurer is tasked with keeping the financial records of the Chaiity. The Centre Manager has the authorityto make supplier payments as well as running Payroll and paying over PAYE and Pension payments. Invoices and Expense claim5 are authorised and paid bythe Centre Manager. The majority of our suppliers have direct debits set up with our bankers. This ensures that payments are paid when due.
AGE CONCERN TIVYFORD AND DISTRICT RECEIPTS AI¥D PAYMENTS ACCOUNT YEAR ENDED 31S1 March 2024 2023-2024 2022-2023 Unfestricted Restricted Funds Funds Total Total RECEIPTS Wokingham Borough Private Adult Social Club Charges Catering Share of Shop Profits Donations, Grants and Legacies Transport Membership Fees Rents Received Fund Raising Miscellaneous Hairdresser/Chiropodist 33.769 89.727 25.676 5.021 40.570 1.980 1.035 1,240 1.731 246 33,769 89,727 25,676 5,021 40,570 1.980 1.035 1,240 1,731 246 1.863 24,044 73,(KJO 18,901 9,264 24,529 1.664 1.578 4.144 30 1.863 Investment Income 2,054 1,264 3,319 1,814 Total Receipts 204.912 1.264 206.176 159,968 12
AGE CONCERN TWYFORD AND DISTRICT 2023-2024 Restritted 2022-2023 Unrestricted Funds Funds Total Total PAYMENTS Employee Costs Building Maintenance & Improvements Catering Utilities 145.157 145,157 124.734 4.226 4,226 6,173 13.018 6,629 9.914 13,018 6.629 9,914 10,104 6,017 8,692 Office Expenses Insurance 2.951 2,951 2,865 Transport Entertainment 2.073 2.073 2,549 2,(KJ7 2.IKJ7 675 Training Advertising and Printing 1.347 1.347 347 114 347 ChiropodisVHairdressing Costs 1,405 1,405 Fixed Asset Payments: 4.099 4,099 Total Payments 193,173 193.173 161,923 Surplus I IDeficitl for the Year 11,739 1,264 13.(K)3 -1,955 Fund Asset5 at 1st April 2023 Movement in Funds 146.396 11,739 146,396 13,¢X13 144,626 1,770 1.264 Fund Assets at 31° March 2024 158,135 1.264 159.399 146.396 13
AGE COYCERN TWTFORD AND DISTRicr BALANCE SHEEr AS AT 31# March 2024 2024 2023 Current Assets Debtors Cash at bank and on hand 2,242 161,021 146,396 Total Assets 163,263 146.396 Liabilities Creditors Accruals Total Liabilitie5 3,864 3.864 Total assets less liabilities £159.399 £146,396 Made up of: Income Funds Unrestricted funds Restricted funds Debtors Liabilities TOTAL ASSETS 46,366 114.655 2,242 -3,864 £159,399 29,155 117,241 £146,396 14
AGE COI)CEILY TWYFORD DI%TRicr NOTES TO THE ACCOUNTS YEAR ENDED 31* March 2024 Basis of preparation The accounts have been prepared in accordance with the Statement of Recommended Practice for a small charity with revenue under £250,000, this allows for reporting relief from the full accruals accounting under ISORP FRS1021 'Accounting and Reporting by Charities. issued under the Charities Act 2019. In accordance, the accounts are prepared on a Receipts and Payments basis, completed by March 31,, 2024.There is also no requirement to provide a cash flow statement. Restricted Fund The restricted fund has been established for the repair, maintenance and improvement to Age Concern Twyford & Distritt building and its fittings and equipment. There were no drawings on the Restricted Fund in 2023-2024, as there was no major, building and maintenance work undertaken. Revenue The Revenue figures, represent actual monies received up to and including 3113/2024, Also included are Donations and Grant monies actually received up to and including 311312024. the figures include Gift Aid payments. The majority of revenue received arises from fees received by our and Wokingham Council Members for attendance days at The Age Concern Twyford and District Adult Social Club, this is supplemented as stated by Grants and Donations received. Expenditure The Expenditure figures, includes all Invoices received and paid by Age Concern Twyford and District up to and included 311312024. Most Suppliers are paid via direct Debit, other Invoices received are paid either immediately or shortly after invoices received. Assets The Assets of the charity as at 311312024 are cash in the bank and on deposit, together with debtors. A new fridge freezer. new dishwasher and water softener were also purchased in the year and these appear in the Receipts and Payments section under Fixed Asset Payments.
.4GE CONCERN TWI""FORD .4NI) I)ISTRI(T Llabllltles The policy of the Charty is that all Invoices are paid on receipt, subject to the cash flow p05ition. In preparing these finandal statements. the Trustees are required to: Select suitable accounting policies and then apply them consistently. Observe the methcmds and principles in the Charities SORP: Make judgements and estimates that are reasonable and prudent: State whether applicable accounting standards have been followed. subjert to any material departures, disdosed and explained in the financial statement: and Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation. The Trustees a responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charitie5 Act 2011, and the Companies Att 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking responsible steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees of the Charity as at 315t March 2024 and signed on Its behalf by.. S Bryan Actlng Chairman of Trustees F L Hatlee Treasurer 16