ENQUIRY FORM & BOOKING CONTRACT FOR THE ONE OFF OR REGULAR HIRE OF BEThER FACILITIES (excluding hire by Schools) Contract Number: SO-163977 BEifER the feel good place Name of GLL Better Facility Venue Telephone Number ISLINGTON TENNIS CENTRE 020 3793 6880 Address of Venue Venue Email address IslingtonTennisCentre.invoi¢es@gll.org MARKET ROAD ISLINGTON LONDON N7 9PL Member of GLL Better staff Giulla Sanna Date 1510912020 Please read this contract very carefully. If you are satisfied please sign and return to the address above. Please keep a copy for your records. For block booking51 multiple bookings you may only lerminale contracts at the end of the booking period.. however we would appreciate as much nots'ce as possible. Failure lo meet the contract conditions, abuse of our facilities or failure lo meet the payment terms may result in us terminating your contract WITHOUT notice at which point you will be sent a settlement account. Recovèry action will automatically be taken in the case of non-payment. Hirer Details Please see our Privacy Notice at h personal data Name of person iesponsible lor paying hiring feeslsettling the accountEFREM KIDANE. Ifhis person must sign this forni on the reverse and is the Hirer for the purposes of thi5 contract) Bookings may be refused at GLL Better's absolute discretion and are not acpted until this contract is signed by GLL Better and returned to the hirer and the relevant required payment is made. regarding how we process and share your Organisation Account No. ASMARA FOOTBALL CLUB CUS-023235 Invoice Address Contact Phone No. CIO EKB ACCOUNTANCY SERVICES OMNIBUS BUSINESS CENTRE 39-41 NORTH ROAD LONDON N7 9DP 02076071471 Email Address ASMARAFC@YAHOO.CO.UK Nature of Booking ADULT MARKET ROAD Additional Info (Equipment being hi(1/ Stèff questeC1 /Maximum nun7ber of psrticipants/club members) Ram_V1 CAf1A
ENQUIRY FORM & BOOKING CONTRACT FOR THE ONE OFF OR REGULAR HIRE OF BEThER FACILITIES (excluding hire by Schools) Contract Number: SO-163977 BETfER TOTAL HIRE FEE for sessionl all sessions the feel good place Session l Dat88 Quantsty Amount HIRE OF X1 11 ASIDE AT MARKET ROAD ON SUNDAY @ 24PM 4.00 240.00 SEPTEMBER 2020 20, 27 @ £60 PER HOUR OCTOBER 2020 4, 11, 18, 25 @£60 PER HOUR NOVEMBER 2020 1, 8, 15, 22, 29 @ £60 PER HOUR 4.00 240.00 5.00 300.00 DECEMBER 2020 1, 8, 15 @£60PER HOUR 3.00 180.00 Special Note to Hirers regarding Party bookings at Leisure Centre5= Please remember that persons attending your Party will be charged the Centre Admission Fee unless they are Centre members. For pool parties, Hirers are provided with separate Pool Parties Rules which must be adhered to. 960.00 Net VAT 0.00 960.00 For the hirer to read and sign: l agree to abide by the Centre Rules as displayed in the centrelfacility I have received, read, understood and agree to the Terms and Conditions of Hire as provided and I confimi I shall be legally bound by this booking contract. I confirm that the details provided in this booking contract are correct. Idelete if not applicablel I have received. read and understood thè rulas and règulatlons of hlrè and GLL Bèttèr faclllty's Emèrgèncy Actlon Plan IEAPI Idelele if not applicablel I have received a copy of the GLL Better"Pool Parties Rules" and "Swim Safely Rules" and gree to comply with all requirements therein. Idelele if not applicablel I have seen the relevant section in the terms and conditions headed "LEISURE CENTRES ONLY- HIRE OF POOL (ALL ACTIVITIES) and am fully aware of my responsibilities thereunder. Hirer's Signature (Hirer as indicated at the lop of this forml Date 16.9.2020 GLL Better Staff Signature Job Title Date Please return signed contract to your GLL Better facility Greenwich Leisure Limited, IPS Registration Nutnber 27793R and Inland Revenue Charity No XR43398 (parent cotnpanyl". Registered address". Middlegate House, The Royal Arsenal. London SE18 6SX. GLL (Trading) Limited,. Company R&gistration Numb&r 0423415818ub81diaryl. R&W_V1 ttAT1A
TERMS AND CONDITIONS FOR THE HIRE OF BETTER FACILITIES (Excluding Hire by Schools) BETfER the feel good place Part1 GENERAL CONDITIONS Part2 BOOKING CONDITIONS One-off or infrequent bookings Contract & regular bookings (Issue= March 2018) SsCcifihX _V1_cT1A
Part1 General Conditions BOOKING APPLICATION AND BOOKING FORAI 1. Application for the hire of any GLL BelEer facility must be made on the BOOKING FORM which must be swned by a valid Wesenta"ve of Ihe hiring group or club. or in the case of ir)dividual Hirer, by the person who will be pawng Ihe hire fee. This person, fesponsible for paymenl of all sums due under this contract. is hereafter referred lo as Ihe Hirer. Th contracl is personal kn the Hirer, and the Hirer may not assign, novale or share Ihe benefit of this agreement or the ngms, interest and benelit under rt wrth any other party. The Hirer may not re-sell the hiTed space wheiher or not for a monetary charge. 2. No part of the premises or facilty is lo be used for any purpose other Ihan the event type sel out on the t)oking form. noi is rt to be used foT any unlawful purpose 01 in any unlawtul way. The HFrer may not at any b.me use the premises for the purposes of running a business. 3. Set up and sel down time should be included wthin your required booking kn'me slot on your booking fom. The signing of the booking fom indicates and confirms the Hirer has read, understood. agreed to and will abmle by Ihe lerms and condilions of hire set out in this dUment and any other relevant temis as advised by GLL Better. S. An invoice wll be sent shortly after receipt of the cOMpted and signed Booking Fom) and will indKate acceptance of Ihe booking subject to due paymenl(sl being received. DEPOSITS A booking is not confimied Un.1 as a mtnimum, the non-refijndable dewsit of 25% is recetved and cleared by GLL Better. A Security Deposit may also be required amounting to 10% of the total booking value which will be refunded after the booking less any arnount5 for damage or losses incurTed. PAYMENTS In order to confirrn the booking the noTr-refiJndable deposit must be paid. Full payment musl then k made at least 6 weeks prior to the date of the booking (or the first date of a Mu"ple booking) 01 within 14 day5 of the dale of receipt of invoice. or at the time of booking whoever if the booking is for less than 30 days time. GLL Better reserves the rMJht to cancel the booking, without refund of the deposrt, if the full paymenl is not received on tr'me. 8. Hirers may pay by cheque- please make cheques payable lo Greenwich Let5ure Limrted and wrile Ihe invoKe numbei on the ieverse SKfe of the cheque- whh should then be sent to Gieenwich Leisure Limiled. The Finance Department, Mithjlegate House, The Royal Arsenal, London. SE18 6SX. (Please note that we do not issue receipts for payments sent to this address unless a stamped addressed envdope is supplied). Please do not send cash through the post- cash payment wll be accepted at the IIKakn"on of your booking only. If you wish lo pay by bank transfer please make payment to Barclays Bank, sort code 20-00-00 alc number 23567338 and Use YOUT invoice number as the reference. It is critical that the invoice number is used otheThMse the payment will not be credited to your account and YOUT booking may be ieopardised_ Hirers who fall into arrears will be denied access lo the felevanl booked Factlty and wll not be offered any fijrther bookings until Ihe debt is cleared. Debts will be pursued via nomial legal channèls. Repèaled debtors will be denied all fulure bookings unless paKI for in full at the time of booking_ LICENCES 10. Where applicable, the Hirer is responsible for Ihe cOmplnce with the lerms and condrtions of any licence issued by the local Council or any other body. Any PRS OT PPL or other IKence payments are the full responsibilty of the Hirer and must be made direcl to the collects.ng body. SAFETY AND SECURITY The Hirer is responsible for ensuring the fdlowing safety rules are adhered to_ The hirer MUST 11. Not obslrucl or allow to be obstnjcted any Fire Exrts 12. Nol bnng any flammable materials or explosives on lo the premises and not Use or permit the use of ¢andS or olher naked flames without the express WTrlten permission of the manager. 13. Nol use any equipment not expressly included Iwilh or without charge) on the booking fomi unless the Manager gives hislher express peni$s1On so lo do. 14. Provide sufftcient adult supervision where the majonty of the people attending are children or people with special needs. In any case a Tninimum of 2 responsible adults rrFusI bè piesent throughout Ihe bLKJking. 15. Be Pfesenl, or have present a nominated responsible representative as nolstied to GLL Better in advance, al the booked actsvty ihroughoul the period of hire. Such person shall be fully responsible for the proservatr'on of order during the bwjking 16. GLL Better shall not in any circumslances accept responsibiltly or liabilty in respecl of any damage or Ioss of any property or any items left upon the premise5 by the Hirer or any Other person connected wilh the hire. GLL Better staff are not authorised to accept iesponsibilty foi the safe keeping of any money, good5 or equipment. The HiTer musl communicate this to all participants. The GLL Better staff may al their discretion tempofarily store equipment at a faciltty at the request of the Hirer but GLL Better sh1 accepl no responsibility for loss, damage or theft of such equipment. 17. Where the Hirer collects, processes and stores personal data from indiwduals in relation lo Ihe Booking, Ihe Hirer is entirely liable for the safety security and 3PPTopriate use of Ihat data in full compliance WEth the GDPR and the Data Protection Act 2018. GLL Better shall nDt in any circumstances be liable in respect of any breach of such legislat'on in relation to that dats. howsoever tl (tcurs. or for the loss, damage, Iheft. cnP110n ot Of any interference wrth, any personal data for which the Hirer is the Data Controller. SsCc*ifihX _V1_cT1A
DAMAGE TO FACILITY OR PROPERr 18. The Hirer agrees to defray the cost of making good any loss or damage taused to the building. goods, ehattels. apparatus or appliances erther to GLL Better or of any other persons during the penfyj of, or arising in conneclion wrlh or as a consequence of this booking. The Hirer is hereby accordingly advised lo consider acquinng insurance protectson in this respect an(1 rf required by GLL Better shall present eyenCe of sutlable insurance. 19. After cOmptiOn of Ihe bookirrfJ, the condition of the facility and equipment wll be in inspected and any costs of repairs or replacements wll be reclaimed by the issug of an invoKe tr) the Hirer wlw'ch the Hirer agrees lo pay wtlhin 30 days LEISURE CENTRES ONLY_ HIRE OF POOL ALL ACTlVttlES 20. In emergencies, assistance will be gNen by the duty staff using Ihe takl down predureS. 21_ The hirer must ensure that all pa'c1Panls and visitors (e.g. parents. etc.) abide by the centre rules as displayed. 22_ Pool hire is for social, recreational and com"tiVe purposes onty. The leaching of swimming is not permitted_ 23. Clubs hiring the pool must Pfovide to GLL Better evKlence of appropriale Publ liabilty insurances when requested. Club hire where Llfeguards are provlded by ihe hlref: GLL permrts clubs hiring swmming Fools lo arrange and prov#Je their own lrfeguards. In these circumstances. the folkjwing addIts"on rules apply- 24. The club is required to provide an adequate number of appropriately qualrfjed Pod Lrfeguards who are trained to nats'onal standards. The club is entirely responsible for checkir¥J. monitoring and procurirvj such qualrfKalnS and training and ensuring this requirement is met by all lrfeguards_ 25. The lrfeguaTds must: Be clearly visible and remain out of the water and on the poolside in their designated positions al all times_ FOT guKlance, please see the heallh aryl safety tooklet"Safety in Swimming Pools" available at ".Ilw¥ww.hse. ov.ukl ubn&Q)ookslh 17 .htm. Be at least 18 years of age. Be easily kjenirfiable by am club users Have had an ir¥luction by a member of the Leisure Centre's Duty Slaff on thg Centre's Emergency Acbon Plan. 26. The Hirer is entirely responsible for ensuring the lifeguards: feguard and monitor the hired pool area Supervise the users in Ihe hired pool area Manlain order in Ihe hired pcol area. 27. In the case of sub aqua club5, in addition to the above. at least one member of the club must hold eilher a current RLSS Pool Lifeguard or a current PADI qualified Rescue Diver. GENERAL CONDITIONS I BEHAVIOUR 28. For the benefit of all cvstomer5 and stsff and visitors to the flIty, the participants of the booked activity must c¢Joperate WFlh and follow the InStC0S of the GLL Better staff at all tfrnes. 29. Alow yourself and your guestsfvisrtors plenty of kn'me to pas5 through feceplion eSpecllY al peak times lo ensure you are ready lo slart your booking on time_ 30. Out of courtesy to otheT useTS. ease keep all people a$SLated th your booking clear of the facilty unbl your tkIng is due lo start. 31. paSe ensure you vacate the facility on I'me at the end of your booked activty 32. The Hirer fflust obtain GLL Better's express written permission in advance of takj.ng any photographs or VKleo recordings on OT inside the GLL Better facilrty. 33. No smoking is permitted in the GLL Better facility and the Hirer wll ensure all guests or visitors associated this booking are aware of and will comply wrth this ru. 3d. The facility I room shall be clean and returned to its original condrtion at the end of the booking time. 35. No animals (other than Assislance Dogsl shall be pemiitted into the GLL Better facilily. 36_ GLL Better shall not be liable to any party for any k>sses damage or expenses arising out of any circumstancB beyond its control which may cause Ihe GLL Better facility to be temFM)rarily closed, or the tokIng to be interrupted delayed Of cancelled. No refund in whole or in part shall be due in such an event. 37. GLL Better reserves the righl lo temwrarily or permanently exclude or refvse admission lo the Hirer, (whether that be an indNidual or a group or clubl or any of its wsrtors or parb"cipants, from the GLL Better facility or premises irnmedialely and in the futuie, to cancel any exisb.ng fuluie regular bookings. wilhoul refund, to refuse any further bookings from the Hirer there in GLL Petter's opinion the Hirer, rts visitors or partKipants behave in an unacceptable or antl Social mannei. fail to follow leasonab instructions, abuse or misuse GLL Better's facilty or equiwnen( or use abusive gestures 01 language to GLL Better's staff. SsCcifihX _V1_cT1A
Part2 Booking Conditions One4)ff or infre uent bookin for facili hire CANCELLATIONS al Hire fees are not transferable or refundable other than the Provision of credits in relatn to the unavwlability of Ihe GLL Better facility because of unforeseen citcumstance or an emergency. bl A booking cancelled less than 30 days in advance of the hire date will be payable in full. c) A booking cancelled more than 30 days in advance of the hire date, where paKI for in full. will recerve a refvnd mu$ the non-refundable deposit amount dl A short nolice booking (less than 30 days in avance) is payable in full at the b'me of bookirKJ. No refuTrd will be due in the event of Cancellafr'on by Ihe HirBr PARTY BOOKING5 el AJI pa"e5 are. in addth.on to these terms and condillons, SLsbjecl lo the Birthday Party Condits'ons of Bookings as provided and rt is the respon5ibilty of the Hirer to ensure that those cOnd0S are adheied to by all party pa"¢lpants and allendees. Pool Parties In emeigencies, assislance will be gtven by the duty staff using the laid doYn procedures. g) It is the responsibility ofthe Hiferto ensu ihat the GLL Better"Birthday Party Rules" and the"Swim Safety Rules" (contained in the Birthday Party Conditions of Bookings) are adhered to at all limes in particular the iequirements for ratios of swimmers to non-5wimmeis. h) If the correct ratio of competent adult swirnmers is Trot present then the party will NOT be pemiitted to proceed. There shall be no refund or discount of any monies in relation to any party so affected. Contract & r ular bookln SAFETY & WELFARE a) Al Hirers making conlract or regular bookirrfJs will be supplied at the time of the bkIng with ccpies of the GLL Better facilrty s Emergency Act"orF Plan_ When signing the booking form the Hirer is confimiing Ihat helshe has read and undeistood the Hirerfs obligations and where sigrbing on behaw of a club OT Organisation. that he15he 15 authorised so lo do, and understsnds that the club or organisalion will be bound by Ihe oblig3tsons Ihat are contained therein. bl When requested. all such Hirer5 must Provide to GLL Better evidence of approwate public liabilty insurarKe. c) By signing the booking contract Hirers are ccfifimiirsg they tsndersland and accept their entire responsibilrty for Safeguarding the pa'cpantS that attend their sessions including having in place specific safeguarding policies arKI procedures that comply wilh the requirements of sects.on 11 of the Children Act 2004 and WorkiTVJ Together lo Safeguard Children 2015. dl When requested 50 to do. the Hirer rnu5t provide to GLL Better evidence of the existence and use of these policies and procedures_ el The Hirer must confirm in Wr"n9 to GLL the name and contscl detsils of the Hirer's nominated person who lakes the lead role for safeguarding and managing concems about children and vulnerable adums The Hirer will use its bfrst endeavours to ensure persons employed by or WOTking for the Hirer ha5 the right to work in the UK. CANCELLATIONS i) Bookings cannot be cancellad or altered once a conlract has been agreed. j) Hire fees a not Iranslefable or refundable other than in Ihe examp5es given above wth regard to credits for unavaiLAbilily. CONTRACTED PERIOD k) Contracts for the hire of GLL Bettef facilth.es are generally made for a pericJ of 3 months (referred to hereafter as a Pericél. Where possible, contracts Tun by Candar months divided into norynal calendar quarters as follows.. January to March July lo September April to June October lo December l) In special circumstance5. Ihe length of hiie fflay be altered by agreement wilh the GLL Better facility management team. m) GLL Better may issue a contract at any lime pending availability but ¥there possible. the contract renewal wi take place in line wilh the calendar month periods listed abov8. n) On entering inlo the contract: the Hirer agrees to pay for the room or facility al the required dayltsme for all availab slots within the de&gnated Penod. The contracl will slate the actLtal days of the hire and detsils shoukj be checked carefully_ o) If the Hirer meets these contract conditions GLL Better 1] nomially re-offer Ihe facility and lime slots for the next Period {'renew the contract.). However, GLL Better reserves the nght lo not renew any contract at ils entire di5crètson, or lo cancel or suspend any contract by giving al least one Period's noltce should the need arise unles8 extreme circumstances mean that GLL is unable to provide that ngth of notKe. in which case as much notice as is reasonably practscaNe will be given. pl In general, GLL Better will offer contract renewal at ihe beginning of the month prr to ihe contract peri The Hirer must confiTm acceptance ofthe new contract wtthin TEN DAYS or rt will automatscally be assumed that the Hirer does not wish to renew. q) GLL Better reserves the right lo cancel or aller a contract at short notice due to closure or part closure for emeigency Of urrforeseen circumstances. Credits will be offered when this occur3