CHARITY NUMBER 1163681 NAMIBIA PROJECT FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2022
INDEX TO FINANCIAL STATEMENTS Page No. Legal and AdmiThstratlve Inf(vmation Report of the Trustees 10 Statement of FInancI Actibities 10 Balan Sh8el 11 Notes lo Ihe FancIal Staten*nts
NAMIBIA PROJECT TRUSTEE ANNUAL REPORT 2021-2022 LEGALAND ADMINISTRATIVE INFORMATION CHARtrY NUMBER 1163681 TRUSTEES ABraThJ V Nlklun S Phillp• l R•g0rn11 PRFNCIPALADDRES8 BANKER8 letro Bar* S9 TenTwnua Rood BN21 &W41 SOUCITOR BN214PP
30th June 2021 The financial statements comply with current statLrtory requirements, and the Statement Recommended Practice- Accounilng and Reporting by Charities (FRS 102). The Namibia Project work8 to reverse the adverse impact that poverty has on children's lives and fLrture. Through sponsorship, access to edueation and by meeting the basic welfare needs the N8mibio Project improves the liv and opportunities of orphans and vulnerable children in Namibia. Type of Go¥•mlng D¢)cum• Constitution of 8 Charitable IrKowated Ckganisation whose onty votln9 membws aTr its charity trustees. Date of the Con8tituiion (la8t amended) 7th January 2016 The financial ststements comply with ihe Charilies Act 201 l. and the Statement of Recommended Practice- Accounting and Re)rting by Charities (FRS 102) Trustees are appointed or reappointed annualty at the Annual General Meeting held in March. The trustees also elect'studenl Representstives ctropted by invrtatlon" onto the board of irustees. The aim of the position is for students who have returned from their Summer expedttlon to Namibia to give feedb8¢k to ihe iruslee$ and sha Inpth on behalf of thelr leam and vice versa. The applicatlon process Involves a wrltten stalemenl of interrt and an infomal Interview. There are no votlng rlghls for th18 P081tlon, and ihe tem of offiee nJn8 for an academic year Auou8t -June. On election. each new trustee recelves an Snductlon pa¢k Indudlng a range of key organi8ailonal policbe8 and documents plus Wi1118m MacAsklll's book oIng Good Belter.. The position of the Student RepsentativeS co.opted by invitation wa8 deferred dwiThJ the ac8dwnSc due to the Covkl 19 restrlctlons but wlll be relnstaied In August 2022. Addltlon•l Gov•m¢¢I1Iu• There is • childprotection policyin place. Criminal Records Bureau Disclosure and Barrtng Servtce (DBS) checks are carried out before the commencement of trusteeship. These checks are carried out again every three years in line with statulory requiremènts. Safety Net a National Registered Umbrella Body for the Disclosure and Barring Service (DBS) will provide DBS checks for the tnjstees in Febnjary 2023. (DBS etr$ deferred during the academic year due to CovK4 19 as all meeting8 take plèee by Zoom) OVERVIEWofth• Namwa Pr The Namibia Project started at ACS Cobham Intemational School In 1999 to Pfovidè 8 student leaming experience for 20 sludents arKI two teachers. Fundralsing events are held throughout ihe year, and during the summer ihe *udt ieam wenl on eXPedrti to Namibia, for four weeks to vlslt and work on the PToJects at our partrnr schools in Namibia. In September 2015 the Namibia Prqect CIO was registered with ihe Charity Commission. The Ifustees gre elected from a diverse gr<>up of people have a real understsnding of the needs lo be met as they had efther worked at ACS or g( to Namibla as part of tlt Prqect. The Chairman has financial business and m8nagemenl experience and has nol worked al ACS or gone to Namlbla. Trustees. consideralion of signtficanl risks and the system and procedures to manage the rlsks, protect the assets (repLrtation) and people. The Risk Register Framework N)cludes safegua$ to prevent frnud and to reduce the risk of misuse of personal data {GDPR) piu$ a child protecti policy. The trustees are satisfied that these aThJ all other risks in the register are adequately assessed and thal appropriate steps tt1aken to mitsgate ri
Fundratslng Poll¢y Section 162a of the Charities Acl 2011 requlres charfiies to make a Statement regarding fundralslng activilies. Although we do not undertake to fundraise fr(Kn the general publiG the legislation defines fundralslng as.soliCIng otherwise procuring mory or other propety for charitable purposes. Such amounts recvable is presented in our aeccAtnts as'voluntary income. and include legacies and grants. Conceming the above, we confirm that all solictlations are managed inlemalty, without the involvement of commercial parti¢ipator$ or professional fundraisers oi third parties. All trustees give their time voluntarily and receive no remuneratlon or other benefits except for travel expenses to further the purposes of the CIO charity. Summary of the objects ofthe chairty set out in ils govemiw documenL The objects of ihe CIO ("Obje¢tsl for the public benefft are lo relieve $i¢kness and financial hardship and to promote and preserrfe goods or serlices of ary in Nwnibia as the trustees may from time to tlme thlnk fit. The Namlbia Piojerf Charrty works in parthershlp wlth IIKhthalhoas Primary School, near Berseba, Kharas Reglon. In the South of Namibia and Dr Alpo Mauno Mbamba Junior Secondary School. at RundLS, in the North of Namibia. In October 2020 the Namibia Projert and ACS Internatlonal School Cobham were linked. At ihe heart of this partnership our strategy was to focus sludents and their leaming outcomes. The goal was to work In Partnefship on fundal$lng Campaigns to make a tangible drfference to the lives of orphan$ and vulnerable chIldn in Namibia. The annual four-week'service learnin studenl expedltlon to Namibia was postponed n 2020, 2021 and In 2022. The lockdowns at ACS Inlernational School Cobham affected the charity's abllity lo fundralse on the campus. Fortursately ihe charity had ringfenced enough funds to continue the goal of feedlng the oTph8ns and vulnerable chlldren at IIKhuta!hoas Prlmary School gnd fundlng the Iwo unlversity scholarship student8 ITh Dr Alpo Mauno Mbamba JS School who were attendlng unlversltle8 In Wlndhoek. Summary of th• mln •eeompll8hm•ts of th• ch*lty dwlng th• y•ar 2021-2022 As a resutt of Covld-19 pandemic ihe charty reduced the goals lo three lop pdorilies. SDG 2. Zwo Hunger and Food Securlty. SDG 3. Good Healih and Well Belnq SDG 4. Qualhy Edue8tlon. PRIORrrisiNG KEY oirfcoMES forth• wlth IIKHirrAIHOAS PRIMARY NAM BIA SCHOOL PRO I(EY OiITCOMES. WHAT WE DID WHY WE DID IT. WHATWE DID: We improved the Food Security at IIKhutalhoas Primary School by purchasing protan-rich foods for the Orphans and Vulnerable Children. in the hostel. In 2021- 2022 we also provided funds for a Senior Crtizen soup kitchern as a result of the har(Iships brought on by the drought clIti0s. The SOLJP kitchen was organised and threetimes a week by volunteers. ((( We are developing a sustainable school garden ty providing shade cover, raised beds, improved rrigation and by purchasing high yield droUght$ant seeds In 2021-2022 the Namibian school appointed a teacher as garden supervisor and a link was developed with the ACS Cobham Early Childh¢)od classes. In 2021-22 the work on joint projects to demonstrate dtfferent gardening
techniques in the Northem and Southem hernisphwe schools was curtalled due to the pandemic restrictions. WHATWE DID". Supplied Mattr•s#•s and Blank•ts In 2021 we purchased Blankets and Mattresses for the thildren in the IIKhutalhoa$ School hostel. ITrIAT WE DID: We purchased statsonery and offic supplles THANK YOU FOR MAKING THIS HAPPEN. NEWS FROM OUR UNIVERsrrY sCHoL1p STUDENTS IN WINDHOEI¢ NAMI8IA Our s¢holaf$hlp students are currently In their final year of a four year degree course. Ollver Shirunda is reading for a Bachelor of Engineering in Electrical Power Engineering. lrnward Ndumba is readiThJ for a BacOr of Education {Honour8) in Accountlng and Economlcs. Dr Andreas Elombo, the Nèmlbla Prdect Trnstee and Student Mentor meets regulady with (Mjr scholarship 8tudent8 to ched( on thelr progre88 and Introduce them io othdi>or wr8u118 and new culinary expertences. The contrlbuilon made ty volwrte•r Our volunteers had to resort to virtual fundraising toihe Covi&l 9 pandemic and the schty)I lockdowns. These Initlat6ves were supported by thetrustees. ACS famllles and frlends and the ACS Partnershlp Dlrector. THANK YOU FOR HELPING US TO MAKETHIS HAPPEN. Ananclal R•vlth¥ The fin8nclal oty'ectives of the charlty remaln to raise suffieienl Income each year to cover the grant8 ar expendr(ure fof the year. The Irustees wlsh to retaln a level of reserves to eover costs and granls In the event of a Shortfall In Income. The trustees are of the vlew that the tru8t18 a golw conc. NAMIBIA PROJECT AIIM and th• CHAIWS REPORT 21)21.2022 We h8d guidance from the Charrty Commission abrt remolely holding the AGM and confiming the trustee board for 2022- 2023. Cr R•port tar the Namlbla Pmjxt AnTh*l Genernl Meethw on 9th May 2022 Welcome to the AGM forlhe NamilN'a ProiecL As always I feel rny primary role in Oping the meeting is to thank whoteheartedty my fellow Trustees forthe tireles$ and Invaluab eontriEvJtion to the cause and ow core aspiration&
Firstty. a big thank you for a departing Trustee in Lolly Adamopoulos. Lolty is an inspir8tional ¢hara¢ter and her efforts as a Parent and Trustee to the Namibia Project cannot be undeieslimated. thanks go out to Wendy for the hard work She puts into keeping the Trust wnnLng as smoothty as it does and keeping the Trustees in line. Rijn forthe stewardship of our finances whlth tskes a consklerable amount of time and effort and especially in these testing financial times. His accuracy and accounting knowledge are invaluable. Ann Brandse for the sheer force of character and perSalty to provide the drive and real infomation flow with ideas arKI updates with the Newsletters which are Crucial to the efforts of the Trust. Many thanks to our other Trustees,Tasha, Peter, Sam and the Nlkilln famlly who are $0 very committed to everythlng that we are attemptlng lo do In our alms and core drivers. At the tlme of wdtlng l am hoplng that we wlll be wekomlng Carol Jourdan WI1$ willlng to become 8 Trustee as she has a unlque posStlon In helplng our ¢cAanty 01vIng Ilnks to ACS. My slneert thanks go txrt to ArKlrea$ Elombo who has been an arnazing Mentor for ourtwo student8 In the Univer81ty Scholarshlp Programme which as we can see from their progre88 has been 8 great success. Special mention also goes out to Graeme Lawrie who continue8 to be an ex¢eplional promotor, counsel and wonderful help in many way8 to the Tru8t. To 811 of our kknd Donorfs and supporters. thank you 80 very much a$ wllhoul thal support we would be unable to provlde any of the resources to continue to provlde help 8nd assistance to any of our Namibia Project aims. Thank You. Mèrtln Rlvers Chalr Namibi8 Project FLrfuRE PLANS Pa•t and Curr•nt Aellvl I30¥•man". In 2020 the charity adopted the Charity Govemance Code and assessment template to help the tnjstees to develop high stsndards of oovemance. The process was defefred during the lockdown and will be reinstated in November 2021 Tho NatloMI c11 for Volimw (ha•kn accepled the Namlbla Prd&t charlty as a member. {NCVO) The trustees wlll have access to the Knowthow Nwirofrt site and a suite of tools. model documents and guidance on mplIanCe. Sustainable D•v•lopm•nt Goals and Costs 2022 - 21Y23. The financial viabiltty and sustainability of the Namibia Project will be re*ored now that covid restrictions have lifted and the charity is able to work with the ACS studenl team. The'Night for Namibia" furKlraising dinner and auc11( is scheduled for Swlng 2023.
SDG Goals IIKhutslho N•DEET Supplementary fcM)d supplies for the OVC'S +/ Senior S(MJp khchen supplie8 Cost: £2200 threellme8 a year ((( SDG 2: Zwo Hwyr SDG 3: Go¢xl H••lth and Wdl B•lng Provide first aid supplies for the 8chool/communtty Cost.. £1500 Provide $glar lights for leamers wrtho electricity. Cost: £50 each G0 HEAIIH AfiD IVEII.BE SDG 4: Quallty l.Clgss set of books for a Grade Level. (35 leamers) Cost". £3000 l.Sponsor a class (40 le8mers) at the NaDEETcentre for a week. Cost: £2800 QUAiirY EDUCAIION 2. Celebrating The Queen'$ Platinum Jubilee linked to a tree planting project and compo81 maklng Inrtlatlve wrth the ACS Earty Childh(M)d Garden. NaDEET 8nd the school garden at IIKhutalhoas. Cost.. É850 2.cSponsor a 2 year teacher tralning programme to suppon the teaching of ESD (Educational for Sustainable Development) Cost. £95 per person. 3. Purchase Camel Thorn Trees for the linkn'ng projeci COSL tbc
Namlbla Project Newsletter- May 2022 Dttlarall The trustees declare that they have approved the trustees. rewl above Signed C behalf of the charitys trustee8 Signature.. Full Name: Martln Rfvers Position.. Chaiman Date.. Treasurerf$ report on the accounts Report to the trusteeslmembers ofthe Namibia Project On accounts for the year ended 30th June 2022.
e20 INCOME Donalh)ns Fundralslng eNw)ts Totsi Income 17.114 15,096 31209 15,480 20.257 EXPENDITURE Charitable ath¥llle8 Raising fuTrJ$ Totsl •xp•nd5tuY• 31.388 27.451 50.693 8.271 56.964 31,388 27.451 N•t Movgm•rt In fufid• 13.gS8 7.194 .670 Total fvnd• brought foThv•rd 24876 92.739 Totsl fvnd8 urrl•d forward 14917 28,875 36,089 CURRENT ASSErJ Dèplor8 Ca8h at bar* arKI h hond 16.283 14,358 14917 38,123 14017 30,641 38,503 Credllor8'. Amounts falllThJ due wlthln one year TOTALASSETS LESS CURRENT LIABILITIES 2.434 36,069 14917 28,875 MARTIN RlliERS TTUStee Page 10
1 ACCOUNTING POLICIES Ba81$ of accounthig The finanaal statements have been tKepared in accordance Imth Receipts arKI payment methods. This is because the Namibia Propd tharity has a gross income of less than £250.OIX). It consists of an account summarisiThJ all money reiVed and paid out by the charity in the year ending June 30th 2022 givtsYJ a statement detailing the Namibia Projed's assets and liabilrties. Income Income for the year COnseS don8ti(x)s and incOff from fundraising. Expondlturo Expenses are stated in the statement of financial activibes indusive of VAT vthich cannot be recovered. The maln categorles of expvmllture are: charitab activity expenditure compTlses those costs incurred ty tt)e rt18rlty in the delivery of its a¢tiwties arKI services for its benefioaries. Costs of raising funds and fundraisirva costs. pport Costs are allocatèd ow the abovè catsgtiriés as appropriate. Fund accountlng UnrestTiCted Funds.. these are funds lch are avallable for use at the dlscretlon of the Trustees in furtherance ol the general ob}ectives of the Chanty and bthlch have nol been designated for otl*r purposes. 2 EXPENDITURE Charhabl• •ctlvllle• 2022 2021 2020 Namibia school eXperS 28,926 24,072 48,705 Volunteer expenses Bank Charges 600 Postsge and stslionery 189 302 Sundry expertses 15 52 250 Media costs 611 1014 Accountancy fees 1.758 1.758 1,758 31,388 27,451 50,693 11
3 TAXATION Th6 Namibia Proiert falls beltr ts tsx threshold. 4 TRUSTEES, REMUNERATION AND EXPENSES £105 of expenses [e reimlxKsed to a trustee in the year, remuneration VRS paid lo any of ts trustees duriry Ihe year. 6 CREDITORS: AMOUNTS FALUNG DUE WITHIN ONE YEAR 2022 2021 2020 Accruals 1.766 2h34 6 UNRESTRICTED FUNDS Balan at 1st July 2021 Ineomlng Outgolng Balanc• 30th June 2022 UnrestrKXed funds 28075 15,095 (29,053) 14,917 UNRESThICTEO FUNDS (Prlor Yo•t> Balance at 1st July 2020 Incoffllng rnsourc•• Outgolnq ourc•s Balanc• 30th Jun• 2021 Unrestrithd funds 36,069 20,257 (27,451) 28.875 12