2021-03-31-accounts - Llangynwyd Community Association

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11 Uongvnwvd Commtsfiiil, Chorll Nth. ¥163884 Unaudited Report and Accounts 31 March 2021

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	01	April	2020		31	March	2021
From				To

Section A Reference and administration details

Charity name Llangynwyd Community Association

Other names charity is known by LCA Registered charity number (if any) 1163604

Charity's principal address Village Hall, Bridgend Road, Llangynwyd, Maesteg

Postcode CF34 9SW

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
David Gregory	Chair & Joint Treasurer
Val Duffin	Vice Chair & Joint Treasurer
Margaret Thomas	Secretary
Aimmee Gregory	Bookings & Administration
Ann Holder
Janice Jenkins
David Jenkins
Helen Davies		Resigned 16 May 2021
Sasiruban Paranajasingham
Cathy Sierra
Gail Stokes

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
N/A

March 2012

TAR

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Bankers	Lloyds Bank Plc	Wyndham Street, Bridgend, CF31 1EQ
Independent Examiner	Robert Cole	Robert Cole & Co, Office 2 Llynfi Enterprise Centre, Heol Ty Gwyn Industrial Estate, Maesteg, CF34 0BQ

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution (dated 16 April 2014) Type of governing document

(eg. trust deed, constitution)

Charitable Incorporated Organisation (registered 16 September 2015) How the charity is constituted

(eg. trust, association, company)

The Members or Trustees may at any time decide to appoint a new Trustee selection methods Trustee, whether in place of a Trustee who has retired or been removed, (eg. appointed by, elected by) or as an additional Trustee subject to a maximum of twelve.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To promote the benefit of the inhabitants of Llangynwyd and the neighbourhood together defined by what are commonly known as Top and Bottom Llangynwyd, Pontrhydycyff, Garth Fach, Lleti Brongu, together with outlaying farms and houses as shown on the electoral roll, hereinafter called "the area of benefit") without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants; To maintain and manage the Llangynwyd Village Hall in furtherance of these objects. To promote such other charitable purposes as may from time to time be determined.

March 2012

TAR

The Charity supports a number of projects for the benefit of the people of Llangynwyd, and the surrounding area, and some of the public benefits of these projects are detailed below.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The principle activity of the Charity in the year under review was to further or benefit the residents of Llangynwyd and the surrounding areas, without distinction of gender, sexual orientation, race or of political, religious or other opinions by associating together the said residents and other agencies, sectors and service providers in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.

The Charity maintains a village hall for the benefit of the local residents and the surrounding area.

The village hall has a small coffee shop which unfortunately, due to the Covid-19 pandemic, has remained closed throughout the year.

The pandemic has also meant that many of the groups that regularly used the building have not been able to conduct their usual activities. Despite the restrictions, when it has been safe and legal the hall has been used for a parent & toddlers’ group; Pilates classes; music practice; martial arts; and table tennis sessions.

The groups that have not been able to return have all indicated a desire to resume when permitted.

The Trustees have had regard to the Charity Commission's guidance on public benefit in managing the activities of the charity.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

We began the financial year being affected by what become the first coronavirus lockdown as the Welsh Government in tandem with other UK parliament introduced a series of measures to control the spread of the Covid-19 virus. Consequently, activities at the hall were curtailed and the building remained closed to the public until the Welsh Government permitted multi-use community centres to provide a limited range of services from August. The closure period did however provide a window of opportunity to carry out some much-needed maintenance and renewal at the hall. A team of decorators re-painted the interior of the building and we were able to schedule in the installation of new cushioned flooring throughout. Fortunately, this work coincided with the availability of grant funding from the Welsh Government for charities that had been affected by the lockdown. I am pleased to say that we were recipients of a £10,000 grant which covered the cost of the improvements. During the autumn period a few groups were able to resume at the hall notably the parent and toddler group and a few of the exercise groups. In each case we allowed the group to use the hall after a careful examination of their covid risk assessment. The Welsh Government grant was particularly welcome as the trustees felt that it was not possible to open our coffee shop during this period as the need for social distancing in a very small kitchen space meant that it would not be safe or economically viable to operate. The coffee shop remained closed throughout 2020-21 which depressed our income. Unfortunately, despite the government measures, the Covid-19 virus continued to pose a public health concern both locally and nationally which resulted in a local lockdown for the Bridgend County Borough and a national ‘firebreak’ lockdown across Wales. Both lockdown periods reduced or ended all activity in the hall for a period. After emerging from the firebreak lockdown in early November we were optimistic that the series of lockdowns would be sufficient to keep the virus in check and that the range of activities in the hall could be increased in a safe manner however this was not to be. As the public health situation across the UK worsened, the Welsh Government introduced a fourth lockdown in December 2020. This lockdown prevented the Village Hall offering any further activities before the end of the financial year. We continued to run our lottery draw throughout the year however the trustees felt that it was not appropriate or safe for volunteers to conduct house-to-house collections during the pandemic. The draw rules were temporarily modified to adopt a position that where people had been members of the draw in the previous year, they were assumed to be members for this year and their number remained then the draw. If successful, then they would receive prize money with a decision for membership fees. As we end the year, we look forward with optimism that the public health situation will continue to improve, and the hall will be able to operate in this ‘new normal’ environment. We believe that the village hall should be a community hub where people can come together to socialise, and we hope that it will not be long before we have a building that hosts several activities in the centre of the village for the young and old back in full swing.

March 2012

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Section E Financial review

The Trustees aspire to maintain enough reserves to ensure the continued Brief statement of the existence of the Village Hall. charity’s policy on reserves All reserves are deemed to be unrestricted reserves, in that all monies raised, earned or granted are for any of the Charity’s charitable purposes. Details of any funds materially There are no funds in deficit. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) David Gregory Val Duffin Position (eg Secretary, Chair, etc)[Chair & Joint Treasurer ] Vice Chair & Joint Treasurer Date 16 November 2021

March 2012

TAR

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Llangynwyd Community Association members of On accounts for the year 31 March 2021 Charity no 1163604 ended (if any) Set out on pages 1 to 9 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2021.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 16 November 2021 Name: Robert Cole Relevant professional Association of Chartered Certified Accountants qualification(s) or body (if any): Address: Office 2 Llynfi Enterprise Centre, Heol Ty Gwyn Industrial Estate, Maesteg, CF34 0BQ

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER

Llangynwyd Community Association	Llangynwyd Community Association		1163604
Receipts andpayments accounts				CC16a
For the period from	01/04/2020	To	31/03/2021

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Donations	1,075	-	-	1,075	4,982
Miscellaneous	469	-	-	469	493
Fundraising	148	-	-	148	1,260
Kitchen	410	-	-	410	4,460
Regular hire	1,163	-	-	1,163	7,108
Other hire	-	-	-	-	1,279
Grant received	10,000	-	-	10,000	-
Bingo & clubs	233	-	-	233	3,292
*Sub total*(Gross income for AR)	13,498	-	-	13,498	22,874

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					22,874

Lottery prizes	1,487	-	-	1,487	1,747
Kitchen supplies	92	-	-	92	1,467
Furniture & equipment	437	-	-	437	555
Events & licenses	572	-	-	572	1,371
Rates & utilities	1,204	-	-	1,204	1,473
Repairs & maintenance	11,158	-	-	11,158	6,168
Cleaning& waste disposal	998	-	-	998	2,156
Insurance	1,522	-	-	1,522	1,139
Independent examination	600	-	-	600	600
Software	250	-	-	250	-
Sundry	135	-	-	135	25
**Sub total **	18,455	-	-	18,455	16,701

A4 Asset and investment purchases, (see table)
Benches	-				2,238
	-
**Sub total **	-				2,238
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					18,939

	- 4,957				3,935
	-				-
	28,235				24,300
	23,278				28,235

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Details Llangynwyd Village Hall Storage container Details *Total cash funds* (agree balances with receipts and payments account(s)) Deposit account Details Current account Lucky Draw account Petty cash Benches	Unrestricted funds to nearest £ 13,939 214 9,076 49 23,278 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Unrestricted Unrestricted Unrestricted Fund to which liability relates	Restricted funds to nearest £ - - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - - - -	Endowment funds to nearest £
				-
				-
				-
				-
				-
				OK
				Endowment funds to nearest £
				-
				-
				-
				-
				-
				-
				Current value (optional)
				-
				-
				-
				-
				-
				Current value (optional)
				-
				-
				-
				-
				-
				-
				-
				-
				-
				When due (optional)
			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees

Signature


Print Name David Gregory Val Duffin	Date of approval
David Gregory	16 November 2021
Val Duffin	16 November 2021

CCXX R2 accounts (SS)