2025-01-31-accounts

			SORP	reference
Summary	Of the purposes	Of	Para	1.17	To provide grants and donations for such
the charity as set out in its					charitable purposes for the public benefit in
governing	document				Baldock and the surrounding	area as are
					exclusively charitable according		to the laws
					of England and Wales as the	trustees may
					from time to time determine.
Summary	ofthe main		Para 1.17 and		The charities main fund-raising		activities
activities	in relation to those		1.19		consist of the running of beer	festivals and
purposes	for the public				associated events of varying	sizes and
benefit, in	particular, the				formats in Baldock.
activities,	projects or
services identified in the
accounts.
Statement	confirming		Para 1.18		The trustees are fully aware ofthe Charity
whether the trustees have					Commission guidance on public		benefit and
had regard to the guidance					the charities Objects (as stated		above),
issued by	the Charity				fully reflect this understanding.
Commission on public
benefit

		Para 1.38
Policy on grant making
		Para 1.38
Policy on social investment
including program related
investment
			The charity relies on unpaid volunteers		(iro
Contribution	made by	Para 1.38	30/40 at any large annual event) to both enable events to take place and to make
volunteers			them financially successful	(see below)

		SORP reference
			The charity and the events it organises are
			entirely run by unpaid trustees/volunteers.
			Ordinarily events are run each year and
Summary of the main achievements ofthe charity,		Para 1.20	surpluses are generated which are allocated as the trustees see fit to either:
identifying the difference the			Reserves, General (donation) Fund or
charity's work has made to			Hardship (donation) Fund. Each year the
the circumstances of its			trustees make donations/grants to other
beneficiaries	and any wider		charities, unfunded/funded community
benefits to society as a			groups/organisations as the trustees see fit.
whole.			Each year the trustees also receive
			requests for donations/grants from other
			organisations/groups and the trustees
			make such grants as they see fit. The trust
			has made such donations/grants in every
			year in which it has operated.

ou ma ch	oos	e to include fu	rther s	tatemen	ts where relevant about:	ts where relevant about:
					The charity does not set formal objectives
					on an annual basis but does seek to
Achievements		against	Para	1.41	achieve a certain level of financial surplus
objectives	set				on its events to ensure that it can make
					donations/grants on an annual basis.	Each
					event is considered separately.
Performance		of fundraising
activities against objectives			Para	1.41
set
					The charity does not currently invest any of
					its funds outside of its current account	with
Investment	performance		Para	1.41	its bankers (Barclays)
against objectives

Review of the charity's	Review of the charity's	Review of the charity's	Review of the charity's	Review of the charity's		Para	1.21	The charity was able to hold 3 events	The charity was able to hold 3 events	The charity was able to hold 3 events	The charity was able to hold 3 events	in
financial position			at the end					the	year. All the events were successful
ofthe	period							and	generated financial surplus's in
								accordance with budgets and expected
								margins. The charity's cash at bank position
								as at		31/1/25 was E51,709 allocated	as:
								Reserve E30,000, General Donation			Fund
								E 17,541 Hardship Fund E4048, and
								Ex	ense Accruals El 20
Statement explaining				the		Para	1.22	The	reserve was initially established		given
policy	for holding		reserves					the	trustees concerns regarding the
stating why they			are	held				following factors:
									1)	The main annual fund-raising	event
										is weather dependant; a wet
										weather event may give rise to		a
										loss.
									2)	The costs of running the main
										annual event have risen to the point
										where cash flow immediately	prior
										must be managed very carefully, the
										reserve is integral to that
									3)	The trust has moved its
										storage/equipment to a new
										permanent location and has
										established The Baldock
										Community Centre as a viable
										location for future events. In
										addition, it has raised funds at		other
										events in Baldock
								The	adequacy or otherwise ofthe reserve is
								reviewed annuall
Amount of reserves				held		Para	1.22	As at		31/1/2025 the reserve is E30,OOO
Reasons for		holding		zero		Para	1.22
reserves
Details of fund materially					in	Para	1.24
deficit
Explanation		of any				Para	1.23
uncertainties		about the
charity	continuing		as a
oin	concern

The charity's principal
sources of funds (including	Para	1.47
any fundraising)
Investment policy and
objectives including any	Para	1.46
social investment policy
adopted

			The principal risks facing the charity are	The principal risks facing the charity are
			deemed to be:
A description	of the principal	Para 1.46	1)	Not being able to find suitable
risks facing the charity				locations at which financially
				successful events can be held in the
				future
			2)	The reserve is reduced (via a poor
				event) to a point which has a
				negative impact on cash flow
				immediately prior to large events
			3)	Other events in the town which
				conflict (date wise) and which
				restrict the trustee's ability to stage
				financially successful events
			These	risks are considered to be ongoing
			but va	in ma nitude ear on ear

Description	of	charity's
trusts:
Type of governing document				Para 1.25	Trust	Deed
trust deed,	ro	al charter
How is the charity				Para 1.25	Charitable Incorporated Organisation (CIO)
constituted?
(e.g unincorporated
association,	CIO)
Trustee selection methods				Para 1.25	The only constitutional provisions are:
including details of any					1)	Every trustee must be a natural
constitutional		provisions	e.g.			person
election to post or name			of		2)	No individual may be appointed	as a
any person	or	body entitled				charity trustee if he or she is under
to appoint one or more						the age of 21 years or disqualified
trustees						from acting
					3)	In selecting an individual for appt as
						a charity trustee, the charity trustees
						must have regard to the skills,
						knowledge and experience needed
						for the effective administration of the
						CIOs
					4)	Apart from the first charity trustees,
						every trustee must be appointed	for
						a term of 3 years by a resolution
						passed at a properly convened
						meetin of the chari trustees

Policies and procedures
adopted for the induction	Para	1.51
and training of trustees
			The charity has a network of contacts with
			other organisations		in Baldock who
			or	anise and run events in the town. The

The charity's	organisational	Para 1.51	trust may from time to time lend	its
structure and	any wider		equipment to those organisations and the
network with	which the		trustees often volunteer to assist	with the
charity works			running of those events
			There are no formal relations with other
			parties however, several trustees	are
Relationship	with any	Para 1.51	members of other organisations	that run
related parties			events in Baldock and one trustee is
			currently a local councillor

Charit name		The Inde		endent	Baldock Beer Festival Charitable	Trust
Other name the charity uses		Baldock	Beer Festival (BBF), Baldock Community			Charitable
		Fund
Re istered charit	number	1163540
Charity's principal	address	11 Church		Street,	Baldock, Herts SG7 5AE

me	s of the charity trust	ees who manage th	e charity
	Trustee name	Office (if any)	Dates acted if not for whole ear	Name toa	of person (or oint trustee	body) entitled if an
1	Brent Copsey	Treasurer
2	Stuart Johnston
3	Mathhew Geere
4	Paul Edwards
5	Dr Duncan Stacey	Secretary
6	Kathryn Stacey
7	Tara Geere
8	Katharine Copsey
9	Donald McKenzie	Chair
10
11	Alastair Willoughby
12	James Willoughby	Trust OfficerNice
		Chair
13
14
15
16
17
18
19
20

Funds held as custodian trustees on behalf of others	Funds held as custodian trustees on behalf of others
Description ofthe assets
held in this capacity
Name and objects of the
charity on whose behalf	the
assets are held and how	this
falls within the custodian
charity's objects
Details of arrangements	for
safe custody and
segregation of such assets
from the charity's own
assets

Names and	addresses of	advisers (Option
Type of	Name	Address
adviser

	Signature(s)
	Full name(s)	Brent Martin Cop	James Willoughby
Position	(eg Secretary,	Treasurer	Trust Officer
	Chair, etc)
	Date

									Non
								Annual	event	May		Oct
								Total	related	BBF	Balstock	Fest
Total income								68,151	19	40,972	12,632	14,528
TotalWet sales								43,847		24,426	12,098	7,323
Total Food sales								5,475		4,580			895
Pitch fees rec'd
Festival glass sales								4,298		4,298
Eco Cup Sales Entrance fee/Ticket sales								534 12,482		7,417	534	5,065
Sponsorship
'ic donations	(raffles etc)							1,496		251		1 ,245
C.eaer post event	sales							19	19
Total operating	expenditure							60,181	6,255	32,590	6,494	14,842
Wet total cost of sales		(net	of	closing		stock	donations)	17,662		8,680	4,409	4,573
Food total cost of	sales	(net of closing				stock donations)		2 ,474		2, 147			327
Stillage/Bar Hire								768		768
Table/Chair hire								935					935
Van hire (inc fuel)								625		625
Toilet hire								552		552
Event Insurance								1,059		620			439
Stationary/print/advertising								285		225			60
Premises hire/pitch fees								4,000		2,000	500	1	,500
Premises carpet	clean							380		380
Licence fee								35	14	21
Skip Hire								108		108
Web Site hosting	costs	(not event			specific)			122	122
PayPal fees
Security								2,130		1,914			216
Cnosumables/Sundries/Misc								1,054	199	342			513
Responders	(Hearts Services)							543		543
Fuel (vans)								24		24
C02 GAS								173		48	125
Fire prevention hire
Staff/volunteers	subsistence			(during/post			)	478		387			91
PRS licence inc back duty								319		319
Bands								5, 100				2,800
Stage hire/backline/sound			engineers					3,095		2,310			785
SUM UP Card transaction			fees					993		624K	195		174
Wrist bands								117		117
Ticket tailor fees								134					134
Paypal fees								95					95
Kids entertainment								150		150
Festival glass								2,476		2,476
Disposable Plastic glasses								239			239
Eco Cups
Donations: May BBF								4,910		4,910
Donations: Balstock								1 ,026			1 ,026
Donations: Ocktoberfest								2,200				2,200

Donations: Other in	yr (not	yr (not	event specific)	event specific)		5,920	5,920
Gross operating surplus						7,970	-6,236	8,382	6,138	-314
Surplus %						12%			49%	-2%
Total capital expenditure
Balance sheet
Assets
Current assets: cash at		bank				51 ,709
Cash in hand					c/f
Credit note Belgian	brewer
Fixed assets: cy expenditure					c/f
Fixed assets: b/f						18,293
Heras panels etc					bif	190
Containers at Brandles					b/f	5,152
Counter top chiller						150
Container shelves					b/f	120
Lager dispense kit					b/f	2,637
Steins/jugs (number	given		away 10/23)		b/f	4,834
Strong Box					b/f	169
Commando splitters					b/f	73
Drum Kit partial replacement					b/f	195
Mono laser printer					b/f	125
Glass washer					b/f	840
Floor fans					b/f	90
Lighting kit (trans/leads/tower				lights)	b/f	569
Bravilors					b/f	40
Chest Freezer w/0 31/1/23					b/f
Bins/barrels					b/f	244
Gas cylinders w/0 31/1/23					bif
Green Crates					b/f	229
Exit signs w/0	31/1/23				b/f	57
Drum kit and stool					b/f	280
Drum kit fittngs 2017					b/f	124
Floor safe (gym cupboard)			w/0 31/1/23		b/f
Ice Cream Freezer					b/f	175
Bar fittings					b/f	375
Gas Griddle					b/f	370
Stage					b/f	450
Water Softener					b/f	95
Tower Lights					b/f	267
Lager Dispense					b/f	443
						70,002
Liabilities
REPRESENTED BY:
Accumulation fund	b/f 31/1/24			(full a/c's)		62,032
less asset w/o (Steins)
Gross operating surplus		2024				7,970
Prepaid income
Expense accruals
Balance c/fwd						70,002