## ## ||||SORP|reference|||| |---|---|---|---|---|---|---|---| |Summary|Of the purposes|Of|Para|1.17|To provide grants and donations for such||| |the charity as set out in its|||||charitable
purposes for the public benefit in||| |governing|document||||Baldock and the surrounding|area as are|| ||||||exclusively
charitable according||to the laws| ||||||of England and Wales as the|trustees may|| ||||||from time to time determine.||| |Summary|ofthe main||Para 1.17 and||The charities main fund-raising||activities| |activities|in relation to those||1.19||consist
of the running of beer|festivals and|| |purposes|for the public||||associated
events of varying|sizes and|| |benefit,
in|particular, the||||formats
in Baldock.||| |activities,|projects or||||||| |services identified
in the|||||||| |accounts.|||||||| |Statement|confirming||Para 1.18||The trustees
are fully aware ofthe Charity||| |whether the trustees have|||||Commission
guidance on public||benefit and| |had regard to the guidance|||||the charities Objects
(as stated||above),| |issued
by|the Charity||||fully reflect this understanding.||| |Commission
on public|||||||| |benefit|||||||| |||Para 1.38|||| |---|---|---|---|---|---| |Policy on grant making|||||| |||Para 1.38|||| |Policy on social investment|||||| |including program related|||||| |investment|||||| ||||The charity relies on unpaid volunteers||(iro| |Contribution|made by|Para 1.38|30/40 at any large annual event) to both
enable events to take place and to make||| |volunteers|||them financially successful|(see below)|| ## |||SORP reference|| |---|---|---|---| ||||The charity and the events it organises
are| ||||entirely run by unpaid trustees/volunteers.| ||||Ordinarily events are run each year and| |Summary
of the main
achievements
ofthe charity,||Para 1.20|surpluses
are generated
which are
allocated as the trustees see fit to either:| |identifying the difference the|||Reserves,
General (donation)
Fund or| |charity's work has made to|||Hardship
(donation)
Fund. Each year the| |the circumstances
of its|||trustees make donations/grants
to other| |beneficiaries|and any wider||charities,
unfunded/funded
community| |benefits to society as a|||groups/organisations
as the trustees see fit.| |whole.|||Each year the trustees
also receive| ||||requests for donations/grants
from other| ||||organisations/groups
and the trustees| ||||make such grants as they see fit.
The trust| ||||has made such donations/grants
in every| ||||year in which it has operated.| ## |ou ma
ch|oos|e to include fu|rther s|tatemen|ts where relevant
about:|ts where relevant
about:| |---|---|---|---|---|---|---| ||||||The charity does not set formal objectives|| ||||||on an annual basis but does seek to|| |Achievements||against|Para|1.41|achieve a certain level of financial surplus|| |objectives|set||||on its events to ensure that it can make|| ||||||donations/grants
on an annual basis.|Each| ||||||event is considered separately.|| |Performance||of fundraising||||| |activities against objectives|||Para|1.41||| |set||||||| ||||||The charity does not currently invest any of|| ||||||its funds outside of its current account|with| |Investment|performance||Para|1.41|its bankers
(Barclays)|| |against objectives||||||| |Review of the charity's|Review of the charity's|Review of the charity's|Review of the charity's|Review of the charity's||Para|1.21|The charity was
able to hold 3 events|The charity was
able to hold 3 events|The charity was
able to hold 3 events|The charity was
able to hold 3 events|in| |---|---|---|---|---|---|---|---|---|---|---|---|---| |financial position|||at the end|||||the|year. All the events were successful|||| |ofthe|period|||||||and|generated financial
surplus's in|||| |||||||||accordance with budgets and expected||||| |||||||||margins. The charity's cash at bank position||||| |||||||||as at||31/1/25 was E51,709 allocated|as:|| |||||||||Reserve E30,000, General Donation|||Fund|| |||||||||E 17,541
Hardship
Fund E4048, and||||| |||||||||Ex|ense Accruals El 20|||| |Statement
explaining||||the||Para|1.22|The|reserve was initially established||given|| |policy|for holding||reserves|||||the|trustees
concerns regarding the|||| |stating why they|||are|held||||following factors:||||| ||||||||||1)|The main annual fund-raising|event|| |||||||||||is weather dependant;
a wet||| |||||||||||weather event may give rise to||a| |||||||||||loss.||| ||||||||||2)|The costs of running the main||| |||||||||||annual event have risen to the point||| |||||||||||where cash flow immediately|prior|| |||||||||||must be managed very carefully, the||| |||||||||||reserve is integral to that||| ||||||||||3)|The trust has moved its||| |||||||||||storage/equipment
to a new||| |||||||||||permanent
location and has||| |||||||||||established
The Baldock||| |||||||||||Community
Centre as a viable||| |||||||||||location for future events.
In||| |||||||||||addition, it has raised funds at||other| |||||||||||events
in Baldock||| |||||||||The|adequacy
or otherwise ofthe reserve is|||| |||||||||reviewed annuall||||| |Amount of reserves||||held||Para|1.22|As at||31/1/2025 the reserve
is E30,OOO||| |Reasons for||holding||zero||Para|1.22|||||| |reserves||||||||||||| |Details of fund materially|||||in|Para|1.24|||||| |deficit||||||||||||| |Explanation||of any||||Para|1.23|||||| |uncertainties||about the||||||||||| |charity|continuing||as a|||||||||| |oin|concern|||||||||||| ## |The charity's principal||| |---|---|---| |sources of funds (including|Para|1.47| |any fundraising)||| |Investment policy and||| |objectives including any|Para|1.46| |social investment policy||| |adopted||| ||||The principal risks facing the charity are|The principal risks facing the charity are| |---|---|---|---|---| ||||deemed
to be:|| |A description|of the principal|Para 1.46|1)|Not being able to find suitable| |risks facing the charity||||locations
at which financially| |||||successful events can be held in the| |||||future| ||||2)|The reserve is reduced (via a poor| |||||event) to a point which has a| |||||negative impact on cash flow| |||||immediately
prior to large events| ||||3)|Other events in the town which| |||||conflict (date wise) and which| |||||restrict the trustee's ability to stage| |||||financially successful events| ||||These|risks are considered
to be ongoing| ||||but va|in ma
nitude
ear on
ear| ## |Description|of|charity's|||||| |---|---|---|---|---|---|---|---| |trusts:|||||||| |Type of governing document||||Para 1.25|Trust|Deed|| |trust deed,|ro|al charter|||||| |How is the charity||||Para 1.25|Charitable
Incorporated
Organisation
(CIO)||| |constituted?|||||||| |(e.g unincorporated|||||||| |association,|CIO)||||||| |Trustee selection methods||||Para 1.25|The only constitutional
provisions
are:||| |including details of any|||||1)|Every trustee must be a natural|| |constitutional||provisions|e.g.|||person|| |election to post or name|||of||2)|No individual may be appointed|as a| |any person|or|body entitled||||charity trustee
if he or she is under|| |to appoint one or more||||||the age of 21 years or disqualified|| |trustees||||||from acting|| ||||||3)|In selecting an individual for appt as|| |||||||a charity trustee, the charity trustees|| |||||||must have regard to the skills,|| |||||||knowledge and experience
needed|| |||||||for the effective administration
of the|| |||||||CIOs|| ||||||4)|Apart from the first charity trustees,|| |||||||every trustee must be appointed|for| |||||||a term of 3 years by a resolution|| |||||||passed at a properly
convened|| |||||||meetin
of the chari
trustees|| |Policies and procedures|||||| |---|---|---|---|---|---| |adopted for the induction|Para|1.51|||| |and training of trustees|||||| ||||The charity has a network of contacts with||| ||||other organisations||in Baldock who| ||||or|anise and run events in the town. The|| |The charity's|organisational|Para 1.51|trust may from time to time lend|its| |---|---|---|---|---| |structure and|any wider||equipment to those organisations
and the|| |network
with|which the||trustees often volunteer
to assist|with the| |charity works|||running of those events|| ||||There are no formal relations with other|| ||||parties however, several trustees|are| |Relationship|with any|Para 1.51|members of other organisations|that run| |related parties|||events
in Baldock and one trustee is|| ||||currently
a local councillor|| ## |Charit
name||The Inde||endent|Baldock
Beer Festival Charitable|Trust| |---|---|---|---|---|---|---| |Other name the charity uses||Baldock|Beer Festival (BBF), Baldock Community|||Charitable| |||Fund||||| |Re
istered charit|number|1163540||||| |Charity's principal|address|11 Church||Street,|Baldock,
Herts SG7 5AE|| |me|s of the charity trust|ees who manage th|e charity|||| |---|---|---|---|---|---|---| ||Trustee name|Office (if any)|Dates acted if not for whole
ear|Name
toa|of person (or
oint trustee|body) entitled
if an| |1|Brent Copsey|Treasurer||||| |2|Stuart Johnston|||||| |3|Mathhew Geere|||||| |4|Paul Edwards|||||| |5|Dr Duncan Stacey|Secretary||||| |6|Kathryn Stacey|||||| |7|Tara Geere|||||| |8|Katharine Copsey|||||| |9|Donald McKenzie|Chair||||| |10||||||| |11|Alastair Willoughby|||||| |12|James Willoughby|Trust OfficerNice||||| |||Chair||||| |13||||||| |14||||||| |15||||||| |16||||||| |17||||||| |18||||||| |19||||||| |20||||||| ## |Funds held as custodian trustees on behalf of others|Funds held as custodian trustees on behalf of others| |---|---| |Description
ofthe assets|| |held in this capacity|| |Name and objects of the|| |charity on whose behalf|the| |assets are held and how|this| |falls within the custodian|| |charity's
objects|| |Details of arrangements|for| |safe custody and|| |segregation
of such assets|| |from the charity's own|| |assets|| ## ## |Names and|addresses
of|advisers (Option| |---|---|---| |Type of|Name|Address| |adviser||| ## ## ## ||Signature(s)||| |---|---|---|---| ||Full name(s)|Brent Martin Cop|James Willoughby| |Position|(eg Secretary,|Treasurer|Trust Officer| ||Chair, etc)||| ||Date||| ## ||||||||||Non||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||Annual|event|May||Oct|| |||||||||Total|related|BBF|Balstock|Fest|| |Total income||||||||68,151|19|40,972|12,632|14,528|| |TotalWet sales||||||||43,847||24,426|12,098|7,323|| |Total Food sales||||||||5,475||4,580|||895| |Pitch fees
rec'd|||||||||||||| |Festival
glass
sales||||||||4,298||4,298|||| |Eco Cup Sales
Entrance
fee/Ticket
sales||||||||534
12,482||7,417|534|5,065|| |Sponsorship|||||||||||||| |'ic
donations|(raffles etc)|||||||1,496||251||1 ,245|| |C.eaer
post event|sales|||||||19|19||||| |Total operating|expenditure|||||||60,181|6,255|32,590|6,494|14,842|| |Wet total cost of sales||(net|of|closing||stock|donations)|17,662||8,680|4,409|4,573|| |Food total cost of|sales|(net of closing||||stock donations)||2
,474||2, 147|||327| |Stillage/Bar
Hire||||||||768||768|||| |Table/Chair
hire||||||||935|||||935| |Van hire (inc fuel)||||||||625||625|||| |Toilet hire||||||||552||552|||| |Event
Insurance||||||||1,059||620|||439| |Stationary/print/advertising||||||||285||225|||60| |Premises
hire/pitch
fees||||||||4,000||2,000|500|1|,500| |Premises
carpet|clean|||||||380||380|||| |Licence fee||||||||35|14|21|||| |Skip Hire||||||||108||108|||| |Web Site hosting|costs|(not event|||specific)|||122|122||||| |PayPal fees|||||||||||||| |Security||||||||2,130||1,914|||216| |Cnosumables/Sundries/Misc||||||||1,054|199|342|||513| |Responders|(Hearts Services)|||||||543||543|||| |Fuel (vans)||||||||24||24|||| |C02 GAS||||||||173||48|125||| |Fire prevention
hire|||||||||||||| |Staff/volunteers|subsistence|||(during/post|||)|478||387|||91| |PRS licence
inc back duty||||||||319||319|||| |Bands||||||||5, 100||||2,800|| |Stage hire/backline/sound|||engineers|||||3,095||2,310|||785| |SUM UP Card transaction|||fees|||||993||624K|195||174| |Wrist bands||||||||117||117|||| |Ticket tailor fees||||||||134|||||134| |Paypal
fees||||||||95|||||95| |Kids entertainment||||||||150||150|||| |Festival
glass||||||||2,476||2,476|||| |Disposable
Plastic glasses||||||||239|||239||| |Eco Cups|||||||||||||| |Donations:
May BBF||||||||4,910||4,910|||| |Donations:
Balstock||||||||1 ,026|||1 ,026||| |Donations:
Ocktoberfest||||||||2,200||||2,200|| |Donations:
Other
in|yr (not|yr (not|event specific)|event specific)||5,920|5,920|||| |---|---|---|---|---|---|---|---|---|---|---| |Gross operating
surplus||||||7,970|-6,236|8,382|6,138|-314| |Surplus %||||||12%|||49%|-2%| |Total capital expenditure||||||||||| |Balance sheet||||||||||| |Assets||||||||||| |Current assets: cash at||bank||||51 ,709||||| |Cash in hand|||||c/f|||||| |Credit note Belgian|brewer|||||||||| |Fixed assets:
cy expenditure|||||c/f|||||| |Fixed assets:
b/f||||||18,293||||| |Heras panels
etc|||||bif|190||||| |Containers
at Brandles|||||b/f|5,152||||| |Counter
top chiller||||||150||||| |Container
shelves|||||b/f|120||||| |Lager dispense
kit|||||b/f|2,637||||| |Steins/jugs
(number|given||away
10/23)||b/f|4,834||||| |Strong Box|||||b/f|169||||| |Commando
splitters|||||b/f|73||||| |Drum
Kit partial replacement|||||b/f|195||||| |Mono laser printer|||||b/f|125||||| |Glass washer|||||b/f|840||||| |Floor fans|||||b/f|90||||| |Lighting
kit (trans/leads/tower||||lights)|b/f|569||||| |Bravilors|||||b/f|40||||| |Chest Freezer
w/0 31/1/23|||||b/f|||||| |Bins/barrels|||||b/f|244||||| |Gas cylinders
w/0 31/1/23|||||bif|||||| |Green
Crates|||||b/f|229||||| |Exit signs
w/0|31/1/23||||b/f|57||||| |Drum
kit and stool|||||b/f|280||||| |Drum
kit fittngs 2017|||||b/f|124||||| |Floor safe (gym cupboard)|||w/0 31/1/23||b/f|||||| |Ice Cream
Freezer|||||b/f|175||||| |Bar fittings|||||b/f|375||||| |Gas Griddle|||||b/f|370||||| |Stage|||||b/f|450||||| |Water Softener|||||b/f|95||||| |Tower
Lights|||||b/f|267||||| |Lager Dispense|||||b/f|443||||| |||||||70,002||||| |Liabilities||||||||||| |REPRESENTED
BY:||||||||||| |Accumulation
fund|b/f 31/1/24|||(full a/c's)||62,032||||| |less asset w/o
(Steins)||||||||||| |Gross operating
surplus||2024||||7,970||||| |Prepaid
income||||||||||| |Expense accruals||||||||||| |Balance c/fwd||||||70,002||||| ## ## ## ## ## ## ##