CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 0110212023 Period start dats to 311112024 Period end date Charity name: The Independont Baldock Beer Festival Charitable Trust Charity registration number: 1163540 Objectives and Activities SORP referenc8 Para 1.17 Summary of the purposes of the charity as set out in rts goveming document To provide grants and donations for such charitable purposes for the public benefit in Baldock and the surrounding area as are exclusively charitable according to the laws of England and Wales as the trustees may from time to time detemine. The charities main fund-raising activities consist of the running of beer festivals and associated events of varying sizes and fomiats in Baldock. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities. projerts or serVIS identified in the accounts. Statement confiming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefrt Para 1.17 •nd 1.19 Para1.18 The trusteès are fully aware of the Charrty Commission guidance on public benefit and the charities Objects las stated above), fully reflect this understanding. Additional inforniation (optional) You ma choose to include further statements Whe relevant about.. SORP referen Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment The charity relies on unpaid volunteers (iro 50 at any large annual event) to both enable events to take place and to make them financially successful (see below) Para 1.38 Contribution made by volunteers
Achievements and Performance SORP rofer6nce The charity and the events it organises are entirely run by unpaid Irusteeslvolunteers. Ordinarily events are run each year and surpluses are generated which are allocated as the trustees see fit to either.. Resetves, General (donation) Fund or Hardship Idonationl Fund. Each year the trustees make donationslgrants to other charities, unfundedlfunded community groupslorganisations as the trustees see fit. Each year the trustees also receive requests for donationslgrants from other organisationslgroups and the trustees make such grants as they see fit. The trust has made such donationslgranls in every year in which it has operated. Summary of the main achievements of the charity, identifying the difference the Charity's work has made to the cirGumstanGes of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Additional infomiation (optional) You ma choose to include further statements where relevant about: The charity does not set fomal objectives on an annual basis but does seek to achieve a rErtain level of financial surplus on its events to ensure that it can make donationslgrants on an annual basis. Each event is Considered separately. Achievements against objectives set P#r• 1.41 Perfomance of fundraising aclivrties against objectives set Para 1.41 The charity does not currently invest any of its funds outside of its current account with its bankers (Barclays) Investment performanr against objectives Para 141
Financial Review Review of the charity's financial position at the end of the period Para 1.21 The charity was only able to hold one event in October 2023. This event was successful and generated a financial surplus in accordance with its budget and expected margins. Following this event, the charity's cash at bank posrtion as at 3111124 was £43,739 allocated as.. Reserve £30,000, General Donation Fund £6,831, Hardship Fund £6758, and Ex ense Accruals £150 The reseNe was initially established given the trustees concerns regarding the following factors.. 1 } The main annual fund-raising event is weather dependant, a wet weather event may give rise to a loss. 2) The costs of running the main annual event have risen to the point where cash flow immediately prior must be managed véry carefully. the reserve is integral to that 3) The charity must find a new location in 8aldock for future events as the historical location has been developed and is no longer available. As at 311112024 the trust had moved its storagelequipment to a new pemianent location and was in the process of establishing whether the Baldock Communty Centre could bè a viable location for all future events The adequacy or otherwise of the reserve is reviewed annuall As at 311112024 the reserve is £30 000 Statement explaining the policy for holding reserves stating why they are held Para 1.22 Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as oin concern Par8 1.22 Para 1.22 ParA 1.24 Para 1.23 Additional infonnation (optional) You ma hoose to include further statements where relevant about.. The charity's principal sources of funds (including any fundraising) Para 1.47 Investment policy and ob ectives includin an Pars 1.46
social investment poliGy adopted The principal risks facing the Charity are deemed to be.. 11 Not being able to find a suitable location at which financially successful events can held in the future 21 The reserve is reduced to a point which has a negative impact on cash flow immediately prior to large events 3) Other events in the town which conflict (date wisel and which restrict the trustee's ability to stage financiall successful events A description of the principal risks facing the charity Para 1.40 Structure, Governance and Management Description of charity's trusts.. Type of governing document Ilrugl deed ro al charter How is the charity onstituted? le g unincorporated assoc.iation CIO Trustee s8lection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or rnor8 trustees Porn 1.25 Trust Deed Para 1.25 Charitable Incorporated Organisation {ClOI P•r¥ 1.25 The only constitutional provisions are.. 1) Every trustee must be a natural person 2) No individual may be appointed as a charity trustee if he or she is under the age of 21 years or disqualified from acting 3) In selecting an individual for appt as a charity trustee, the charity trustees must have regard to the skills, knowledge and experience needed for the effertive administration of the CIOS 4) Apart from the first Ghanty trustees, ev8ry trustee must be appointed for term of 3 years by a resolution passed at a properly Gonvened meetin of the chari trustees Additional Inforniation (optional You ma choose to include further statements where relevant aboLrt'. Policies and procedures adopted for the induction and training of trustees Para 1.s1 The charity has a network of contacts with other organisalions in Baldock who
The charity's organisational structure and any wider neOrk with which the charity works Para 1.51 organise and run evenls in the town. The trust may from time to time lend its equipment to those organisations and the trustees often volunteer to assist with the running of those events There are no fomal relations with othar parties however, several trustees are members of other organisations that run events in Baldock and one trustee is currently a local councillor Relationship with any related parti88 Pora 1.51 Reference and Administrative details The Inde endent Baldock Beer Festival Charitable Trust Baldock Beer Festival {BBF), Baldock Community Charitable Fund 1163540 11 Church Street, Baldock. Herts SG7 SAE Charit name Other name the charity uses islered charit number Charity's principal address
Names of the charity trusts83 who manage the charity Office lif •nyl Dates •et•d If not forwhole ear Nam• of r$On lor body) •ntitled Int trustse if an Tru8t•o nam¥ Brent Copsey Stuart Johnston Mathhew Geere Paul Edwards Dr Duncan Stacey Kathryn Stacey Tara Geere Katharine Copsey Donald McKenzi8 Robin Brough Alastair Willoughby James Willoughby Treasurer Secretary Chair 10 12 Trust Officer 13 14 15 16 17 18 19 20 orate trustees - names of the directors at the date the re Dlrnctor nam• ortwasa roved Name of trustees holding title to propety belonging to the charf(y D•ts8 acted If not for whole Tnot¢o nam•
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian Charity's obj-ects Details of arrangements for safe custody and sregatIon of such assets from the charrty's own assets Additional information (optional) Names and addresses of advisers (Optlonal infonnation) Typa of Name Address advisor Name of chlef exècutlve or namos of senior stsff members (Optional infomiatlon) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information
Declarations Tho trustees declare that they hav8 approved the trustees, report above. Signed on behalf of the chari s trustees Signature(s) Full nam8($) Position (eg Secretary, Chair, etc) Brent Martin Copsey Treasurer Jam8s Willoughby Trust Officer Date 71iilL
T Inpondont Baldo¢k B•8r FeBtival Ch•rltsblo Trust Income & EXpendIre 01¢ 2023 11212023 - 311112024 Flnal 23110124 2023 Notes Total in¢om• Gro88 0rnting surplusllo Total Wel sales {8BF wl*) 7.684 Total Food sales IBBF wlel 1,260 Total sundry sales IBBF wle) Pitch fees rec'd Festival glass sales Ticket sales Public donationg R¥ffl8 Hadship fund) Donation to hardship redd Tollers 8,840 6,808 145 1,360 327 Total oporatlng •xpfrndlture loxcludlng cap ox) Gin Winelfr Cidor Beèr lalel Foraign 88er IKegl Marque hire Gene hire Chair hirertable hir¥ Toil¥t hir Event Insurance Plastic glasseslwine 9108s•s Stab'onarylprintl¥dveth"sing Communrty C•ntre Hi Licence fee (Brandlesl Garage Rent Anchor Rise Skip Hire Web Site costs IIONIS Ivia Payp¥ll SRM- security c0nsumableslsundnefed0¢oT T shirtsmeeces First Responders HERAS fence hire lop field Fuel Ivanslheaterslgenel Fire prevention Sundries IBEF lent r•p¥irsl Stafflvolunteers subsistence (durin9) Stafflvolunteers subsistence {po$tl PAT testin9 PPLTrRS li¢¢n¢• in¢ back duty Band$ Bands Sound onginogrs SUM UP Card transaetton fees Sum Up ts$l dis¢r•panaaslcosts Wrist bands Ticket Tailor Paypal (Ticket sales feesl 877 3,774 595 439 50 2.000 295 150 234 496 79 130 255 440 2.400 725 208
Contsiner move Jan 2024 Inkj Stationaryl sundries jan 2024 900 F¢)tsd related Kids 8ts11 Fesb"val glass Eco Cups Donations year end 3111024 (see seperate tabl 622 D1 3.583 Total capttal exp•nditUYg Balanc• shoot As80ts Cuent assets.. cash at bank Credit note Belgian brewer Fixed assets.. expenditure 43,739 Fixed assets.. brt Heras panels etc Contsingrs Countw top ¢hillef Container shèlves Lager dispense kit Steinsljugs (number givan away 101231 Strong Box Commando splitters Drum Kf( partial repla¢mont Mono laser printer Glass washèr Floor fans Lighting kit ltransneadsftower lights) Bravilors Chest Freèzer wlo 3111123 Binslbarrèl$ Gas cylinders wlo 3111r23 Graen Crates Exf( signs 50% wlo 3111123 Drum kil and stool Drum kil fittngs 2017 Floor safe (gym cupboard) wlo 3111r23 Ice Cream Freezer Bar fitbngs Gas Gri(Idle Stsge Water Softener Tower Lights Lag8r Di$pon$e 18,293 190 5.152 150 120 2.637 4,834 189 73 195 12S blf blf 90 569 40 blf brt blf blf blf blf 244 229 57 280 124 175 375 370 450 95 267 443 blf btt brt blf Liabiliti•s REPRESENTED BY.. AcLumulation lund blf 3111r23 (full ¢8) 83,614 Gmss operating surp1usAo 2023 Prepaid income Expense ¥¢¢ruals Balance rjfv -1,582