2023-01-31-accounts - The Independent Baldock Beer Festival Charitable Trust

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				SORP reference
Summary	ofthe purposes		of		To provide grants and donations for such
the charity as set out		in its			charitable purposes for the public benefit		in
governing	document				Baldock and the surrounding	area as are
					exclusively charitable according to the laws
					of England and Wales as the	trustees may
					from time to time determine.
Summary activities	of the main in relation to those			Para 1.17and 1.19	The charities main fund-raising consist ofthe running ofbeer	activities festivals and
purposes	for the public				associated events ofvarying	sizes and
benefit, in particular,		the			formats in Baldock.
activities,	projects or
services identified in		the
accounts.
Statement	confirming			Para 1.18	The trustees are fully aware ofthe Charity
whether the trustees		have			Commission guidance on public benefit and
had regard to the guidance					the charities Objects (as stated above),
issued by	the Charity				fully reflect this understanding.
Commission on public
benefit

			SORP reference
				The charity and the events it organises are
				entirely run by unpaid trustees/volunteers.
				Ordinarily events are run each year and
Summary of the main achievements ofthe charity,			Para 1.20	surpluses are generated which are allocated as the trustees see fit to either:
identifying	the	difference the		Reserves, General (donation) Fund or
charity's	work	has made to		Hardship (donation) Fund. Each year the
the circumstances of its				trustees make donations/grants to other
beneficiaries and any wider				charities, unfunded/funded community
benefits to society as a				groups/organisations as the trustees see fit.
whole.				Each year the trustees also receive
				requests for donations/grants from other
				organisations/groups and the trustees
				make such grants as they see fit. The trust
				has made such donations/grants in every
				year in which it has operated.

				The charity does not set formal	objectives	objectives
				on an annual basis but does seek		to
Achievements		against	Para 1.41	achieve a certain level offinancial		surplus
objectives set				on its events to ensure that it can make donations/grants on an annual basis. Each
				event is considered separately.
Performance offundraising activities against objectives			Para 1.41
set
				The charity does not currently	invest any of
				its funds outside of its current	account with
Investment	performance		Para 1.41	its bankers (Barclays)
against objectives

Review ofthe charity's	Review ofthe charity's	Review ofthe charity's	Review ofthe charity's	Review ofthe charity's	Review ofthe charity's			Para 1.21	The charity was unable to hold any events	The charity was unable to hold any events	The charity was unable to hold any events
financial	position at the end								in 2020	or2021 due to Covid restrictions.	It
ofthe period									held a large beer festival in May 2021.
									This event was successful and generated		a
									financial	surplus in accordance with the
									budget.	Following this event, the charity's
									cash at	bank position as at 31/1/23 was
									f44,071 (allocated as: Reserve F30,000,
									General	Donation Fund F6,415, Hardship
									Fund E7,181,and Expense Accruals
									f1,105
Statement		explaining				the		Para 1.22	The reserve was established given the
policy for holding reserves									trustees	concerns regarding the following
stating why		they are			held				factors:
									1)	The main annual fund-raising event
										is weather dependant, awet
										weather event may give rise to a
										loss.
									2)	The costs of running the main
										annual event have risen to the point
										where cash flow immediately prior
										must be managed very carefully,	the
										reserve is integral to that
									3)	The charity must find a new location
										in Baldock for its events as the
										historical location has been
										developed and is no longer
										available. At the time offiling this
										report the estimated costs
										associated with moving sites are	iro
										R10k
Amount	of	reserves			held			Para 1.22	As at 31/1/2023 the reserve isF30,000
Reasons	for		holding		zero			Para 1.22
reserves
Details offund materially							in	Para 1.24
deficit
Explanation		ofany						Para 1.23
uncertainties			about		the
charity continuing				as		a going
concern

						The principal risks facing the charity are	The principal risks facing the charity are	The principal risks facing the charity are	The principal risks facing the charity are
						deemed to be:
A description			ofthe principal		Para1.46		1)	Not being able to find a suitable
risks facing		the charity						location at which financially
								successful events can be held	in	the
								future
							2)	The reserve is reduced to a point
								which has a negative impact on
								cash flow immediately prior to large
								events
							3)	Other events in the town which
								conflict (date wise) and which
								restrict the trustees ability to stage
								financiall successful events
Structur	e,		Governance		and Management
Description			of charity's
trusts:
Type of governing document					Para 1.25	Trust Deed
trust deed,			ro al charter
How is the		charity			Para 1.25	Charitable Incorporated Organisation			(CIO)
constituted?
(e.g unincorporated
association,			CIO
Trustee selection methods					Para 1.25	The only constitutional provisions are:
including	details ofany						1)	Every trustee must be a natural
constitutional			provisions	e.g.				person
election	to	post or name		of			2)	No individual may be appointed	as a
any person			or body entitled					charity trustee ifhe or she is under
to appoint		one or more						the age of21 years or disqualified
trustees								from acting
							3)	In selecting an individual for appt		as
								a charity trustee, the charity trustees
								must have regard to the skills,
								knowledge and experience needed
								forthe effective administration	of	the
								CIOs
							4)	Apart from the first charity trustees,
								every trustee must be appointed		for
								a term of3years by a resolution
								passed at a properly convened
								meetin ofthe charit trustees
Additional		information		(optional)
ou ma	choose to include further statements					where relevant about:
Policies adopted	and for		procedures the induction		Para 1.51
and training			oftrustees
						The charity has a network ofcontacts			with
						other organisations in Baldock who
The charity's organisational structure and any wider					Para 1.51	organise and run events in the town. The trust may from time to time lend its
						e	ui ment to those or anisations and		the

network	with	which the		trustees often volunteer to assist	with the
charity	works			running ofthose events
				There are no formal relations with other
				parties however, several trustees	are
Relationship		with any	Para 1.51	members ofother organisations	that run
related	parties			events in Baldock and one trustee is
				currently a local councillor

Charit name		The Inde endent Baldock Beer Festival Charitable	The Inde endent Baldock Beer Festival Charitable	Trust
Other name the charity uses		Baldock Beer	Festival (BBF),Baldock Community	Charitable
		Fund
Re istered charit	number	1163540
Charity's principal	address	18Pembroke	Road, Baldock, Herts SG76DB

	Trustee name	Office (ifany)
	Brent Copsey	Treasurer
	Stuart Johnston
	Mathhew Geere
	Paul Edwards
	Dr Duncan Stacey	Secretary
	Kathryn Stacey
	Tara Geere	Chair
	Katharine Copsey
	Donald McKenzie
10	Robin Brough
	Alastair Willoughby
12	James Willoughby	Trust Officer
13
14
15
16
17
18
19
20

Income &Expenditure a/c Final 31/1/23		2022		1/2/2022	- 31/1/2023
					2022 Notes
Total income					MinH'	Gross operating	surplus
Total Wet sales (BBFw/e)					63,035
Total Food sales (BBFw/e)					8,303
Total sundry sales (BBFw/e)					29,515
Pitch fees rec'd					1,400
Festival glass sales					8,939
EcoCup Sales (Post event) Entrance fee					1,020 16,130
Public Cash donations childrens area					307
Other donations /raffle/tombola					1,154
Other post event sales (car show etc)					65
Donation to hardship rec'd	Stmarys (Fireworks)				500
Total operating expenditure
(excluding cap ex) GinWi~z					1,825 ' 2,266
Cidei ~					3,420
Beer (ale)					8,648
Foreign Beer (Keg)					7,482
Marquee/gene/electrics/chairs/tablles			etc		7,349 net ofdeposit
Marquee prepaid deposit					2,888 previously	shown as a current	asset in 21
Gene hire inc 360 Ifuel (separate 2022					832
Chair hire (seperate 2022					535
Toilet hire (separate 2022)					2,678 inc prepaid	deposit shown as	an asset 2021
Event Insurance					1,171
Plastic glasses/wine glasses
Stationary/print/advertising					645
School Hire					560
Licence fee					295
Garage Rent and Insurance		(Brandies)
Skip Hire					126
Web Site costs
SRM - security					3,245
HSS Cooler Hire
Consumables/sundries/spares					1,153
Tshirts/fleeces					555
Cai~orth Herts
First ~esponders					840
HERAS fence hire top field
Fuel (vane/heaters/gene)					1,072
Fire prevention					139
Face painting				C&B	700
Bouncy Castle				S12	255
Magician				C&B
Staff/volunteers subsistence		(during)		S8	155
Staff/volunteers subsistence		(post)		S8
PAT testing					184
PPL/PRS licence inc back	duty				962
Bands				C&B	2,710
Sound engineers					1,610
Covid secure related expenditure
SUM UP costs					383
SUM UP Card transaction	fees (1.69)				1,599

Sum Up test discrepancies/costs Wrist bands	Sum Up test discrepancies/costs Wrist bands	Sum Up test discrepancies/costs Wrist bands	Sum Up test discrepancies/costs Wrist bands		14 177
Children wages (running BBQrelated food/gas	stalls)			F1	4,801
Kids stall				F2
Festival glass				S2	6,264
EcoCups Web Site costs (1 & 1 internet			via paypal)		1,896 159
Garage Rent (Settle)					701
Donations year end 31/1/2022			(see seperate tab)	D1	17,102
Total capital expenditure
Balance sheet
Assets
Current assets: cash at bank					44,701
Prepayment
Current assets: DVs Ecocup sales					620
Fixed assets: cy expenditure
Fixed assets: b/f				c/f	18,293
Heras panels etc				b/f	190
Containers at Brandies Co~ top chiller Gorier shelves				b/f b/f b/f	5,152 150 120
Lager dispense kit				b/f	2,637
Steins				b/f	4,834
Strong Box				b/f	169
Commando splitters				b/f	73
Drum Kit partial replacement				b/f	195
Mono laser printer				b/f	125
Glass washer				b/f	840
Floor fans				b/f	90
Lighting kit (trans/leads/tower			lights)	b/f	569
Bravilors				b/f	40
Chest Freezer w/o 31/1/23				b/f
Bins/barrels				b/f
Gas cylinders w/o 31/1/23				b/f
Green Crates				b/f	229
Exit signs 50%w/o 31/1/23				b/f	57
Drum kit and stool				b/f	280
Drum kit fittngs 2017				b/f	124
Floor safe (gym cupboard)		w/o	31/1/23	b/f
IceCream Freezer				b/f	175
Barfittings				b/f	375
Griddle				b/f	370
Stag				b/f	450
Water Softener				b/f	95
Tower Lights				b/f	267
Lager Dispense				b/f	443
Liabilities
REPRESENTED BY:
Accumulation fund b/f 31/1/22			(full a/c's)		50,420
less asset w/o					-263
Gross operating surplus	2022				13,457
Prepaid income (food vendor pitch fees)
Expense accruals Balance c/fwd					MAi4