## ## |||||SORP reference|||| |---|---|---|---|---|---|---|---| |Summary|ofthe purposes||of||To provide grants and donations
for such||| |the charity as set out||in its|||charitable
purposes
for the public benefit||in| |governing|document||||Baldock and the surrounding|area as are|| ||||||exclusively
charitable
according to the laws||| ||||||of England
and Wales as the|trustees
may|| ||||||from time to time determine.||| |Summary
activities|of the main
in relation to those|||Para 1.17and
1.19|The charities
main fund-raising
consist ofthe running
ofbeer|activities
festivals and|| |purposes|for the public||||associated events ofvarying|sizes and|| |benefit,
in particular,||the|||formats
in Baldock.||| |activities,|projects or||||||| |services identified
in||the|||||| |accounts.|||||||| |Statement|confirming|||Para 1.18|The trustees are fully aware ofthe Charity||| |whether the trustees||have|||Commission
guidance
on public benefit and||| |had regard to the guidance|||||the charities Objects (as stated above),||| |issued
by|the Charity||||fully reflect this understanding.||| |Commission
on public|||||||| |benefit|||||||| ## ||||SORP reference|| |---|---|---|---|---| |||||The charity and the events
it organises are| |||||entirely
run by unpaid trustees/volunteers.| |||||Ordinarily
events are run each year and| |Summary
of the main
achievements
ofthe charity,|||Para 1.20|surpluses
are generated
which are
allocated as the trustees see fit to either:| |identifying|the|difference the||Reserves, General (donation)
Fund or| |charity's|work|has made to||Hardship
(donation)
Fund. Each year the| |the circumstances
of its||||trustees
make donations/grants
to other| |beneficiaries
and any wider||||charities,
unfunded/funded
community| |benefits to society as a||||groups/organisations
as the trustees see fit.| |whole.||||Each year the trustees also receive| |||||requests for donations/grants
from other| |||||organisations/groups
and the trustees| |||||make such grants as they see fit. The trust| |||||has made such donations/grants
in every| |||||year in which
it has operated.| ## |||||The charity does not set formal|objectives|objectives| |---|---|---|---|---|---|---| |||||on an annual
basis but does seek||to| |Achievements||against|Para 1.41|achieve a certain level offinancial||surplus| |objectives set||||on its events to ensure that
it can make
donations/grants
on an annual
basis. Each||| |||||event is considered
separately.||| |Performance
offundraising
activities against objectives|||Para 1.41|||| |set||||||| |||||The charity does not currently|invest any of|| |||||its funds outside of its current|account with|| |Investment|performance||Para 1.41|its bankers (Barclays)||| |against objectives||||||| ## |Review ofthe charity's|Review ofthe charity's|Review ofthe charity's|Review ofthe charity's|Review ofthe charity's|Review ofthe charity's|||Para 1.21|The charity was unable to hold any events|The charity was unable to hold any events|The charity was unable to hold any events| |---|---|---|---|---|---|---|---|---|---|---|---| |financial|position at the end||||||||in 2020|or2021 due to Covid restrictions.|It| |ofthe period|||||||||held a large
beer festival
in May 2021.||| ||||||||||This event was successful
and generated||a| ||||||||||financial|surplus
in accordance
with the|| ||||||||||budget.|Following
this event, the charity's|| ||||||||||cash at|bank position as at 31/1/23 was|| ||||||||||f44,071 (allocated as: Reserve F30,000,||| ||||||||||General|Donation
Fund F6,415, Hardship|| ||||||||||Fund E7,181,and Expense Accruals||| ||||||||||f1,105||| |Statement||explaining||||the||Para 1.22|The reserve was established
given the||| |policy for holding reserves|||||||||trustees|concerns regarding
the following|| |stating why||they are|||held||||factors:||| ||||||||||1)|The main annual
fund-raising
event|| |||||||||||is weather dependant,
awet|| |||||||||||weather event may give rise to a|| |||||||||||loss.|| ||||||||||2)|The costs of running
the main|| |||||||||||annual
event have risen to the point|| |||||||||||where cash flow immediately
prior|| |||||||||||must be managed
very carefully,|the| |||||||||||reserve is integral to that|| ||||||||||3)|The charity must find a new location|| |||||||||||in Baldock for its events as the|| |||||||||||historical
location has been|| |||||||||||developed
and is no longer|| |||||||||||available.
At the time offiling this|| |||||||||||report the estimated
costs|| |||||||||||associated
with moving sites are|iro| |||||||||||R10k|| |Amount|of|reserves|||held|||Para 1.22|As at 31/1/2023 the reserve isF30,000||| |Reasons|for||holding||zero|||Para 1.22|||| |reserves|||||||||||| |Details offund materially|||||||in|Para 1.24|||| |deficit|||||||||||| |Explanation||ofany||||||Para 1.23|||| |uncertainties|||about||the||||||| |charity continuing||||as||a going|||||| |concern|||||||||||| |||||||The principal
risks facing the charity are|The principal
risks facing the charity are|The principal
risks facing the charity are|The principal
risks facing the charity are|| |---|---|---|---|---|---|---|---|---|---|---| |||||||deemed to be:||||| |A description|||ofthe principal||Para1.46||1)|Not being able to find a suitable||| |risks facing||the charity||||||location at which financially||| |||||||||successful events can be held|in|the| |||||||||future||| ||||||||2)|The reserve is reduced to a point||| |||||||||which has a negative
impact on||| |||||||||cash flow immediately
prior to large||| |||||||||events||| ||||||||3)|Other events
in the town which||| |||||||||conflict (date wise) and which||| |||||||||restrict the trustees
ability to stage||| |||||||||financiall
successful events||| |Structur|e,||Governance||and Management|||||| |Description|||of charity's|||||||| |trusts:||||||||||| |Type of governing
document|||||Para 1.25|Trust Deed||||| |trust deed,|||ro al charter|||||||| |How is the||charity|||Para 1.25|Charitable
Incorporated
Organisation|||(CIO)|| |constituted?||||||||||| |(e.g unincorporated||||||||||| |association,|||CIO|||||||| |Trustee selection methods|||||Para 1.25|The only constitutional
provisions
are:||||| |including|details ofany||||||1)|Every trustee must be a natural||| |constitutional|||provisions|e.g.||||person||| |election|to|post or name||of|||2)|No individual
may be appointed|as a|| |any person|||or body entitled|||||charity trustee
ifhe or she is under||| |to appoint||one or more||||||the age of21 years or disqualified||| |trustees||||||||from acting||| ||||||||3)|In selecting an individual
for appt||as| |||||||||a charity trustee, the charity trustees||| |||||||||must have regard to the skills,||| |||||||||knowledge
and experience needed||| |||||||||forthe effective administration|of|the| |||||||||CIOs||| ||||||||4)|Apart from the first charity trustees,||| |||||||||every trustee must be appointed||for| |||||||||a term of3years by a resolution||| |||||||||passed at a properly
convened||| |||||||||meetin
ofthe charit
trustees||| |Additional||information||(optional)||||||| |ou ma|choose to include further statements|||||where relevant
about:||||| |Policies
adopted|and
for||procedures
the induction||Para 1.51|||||| |and training|||oftrustees|||||||| |||||||The charity has a network ofcontacts|||with|| |||||||other organisations
in Baldock who||||| |The charity's
organisational
structure
and any wider|||||Para 1.51|organise
and run events
in the town. The
trust may from time to time lend its||||| |||||||e|ui ment to those or anisations
and||the|| ## ## |network|with|which the||trustees
often volunteer
to assist|with the| |---|---|---|---|---|---| |charity|works|||running
ofthose events|| |||||There are no formal relations
with other|| |||||parties however,
several trustees|are| |Relationship||with any|Para 1.51|members
ofother organisations|that run| |related|parties|||events
in Baldock and one trustee is|| |||||currently
a local councillor|| ## |Charit
name||The Inde
endent Baldock Beer Festival Charitable|The Inde
endent Baldock Beer Festival Charitable|Trust| |---|---|---|---|---| |Other name the charity uses||Baldock Beer|Festival (BBF),Baldock Community|Charitable| |||Fund||| |Re istered charit|number|1163540||| |Charity's
principal|address|18Pembroke|Road, Baldock, Herts SG76DB|| ||Trustee name|Office (ifany)|Dates acted ifnot forwhole
ear|Name
toa|ofperson (or body) entitled
oint trustee
ifan|ofperson (or body) entitled
oint trustee
ifan| |---|---|---|---|---|---|---| ||Brent Copsey|Treasurer||||| ||Stuart Johnston|||||| ||Mathhew Geere|||||| ||Paul Edwards|||||| ||Dr Duncan Stacey|Secretary||||| ||Kathryn Stacey|||||| ||Tara Geere|Chair||||| ||Katharine
Copsey|||||| ||Donald McKenzie|||||| |10|Robin Brough|||||| ||Alastair Willoughby|||||| |12|James Willoughby|Trust Officer||||| |13||||||| |14||||||| |15||||||| |16||||||| |17||||||| |18||||||| |19||||||| |20||||||| ## ## ## ## |Income &Expenditure
a/c
Final 31/1/23||2022||1/2/2022|- 31/1/2023||| |---|---|---|---|---|---|---|---| ||||||2022 Notes||| |Total income|||||MinH'|Gross operating|surplus| |Total Wet sales (BBFw/e)|||||63,035||| |Total Food sales (BBFw/e)|||||8,303||| |Total sundry sales (BBFw/e)|||||29,515||| |Pitch fees rec'd|||||1,400||| |Festival glass sales|||||8,939||| |EcoCup Sales (Post event)
Entrance fee|||||1,020
16,130||| |Public Cash donations
childrens area|||||307||| |Other donations
/raffle/tombola|||||1,154||| |Other post event sales (car show etc)|||||65||| |Donation to hardship
rec'd|Stmarys (Fireworks)||||500||| |Total operating
expenditure|||||||| |(excluding cap ex)
GinWi~z|||||1,825 '
2,266||| |Cidei ~|||||3,420||| |Beer (ale)|||||8,648||| |Foreign Beer (Keg)|||||7,482||| |Marquee/gene/electrics/chairs/tablles|||etc||7,349 net ofdeposit||| |Marquee
prepaid deposit|||||2,888 previously|shown as a current|asset in 21| |Gene hire inc 360 Ifuel (separate 2022|||||832||| |Chair hire (seperate 2022|||||535||| |Toilet hire (separate 2022)|||||2,678 inc prepaid|deposit shown as|an asset 2021| |Event Insurance|||||1,171||| |Plastic glasses/wine
glasses|||||||| |Stationary/print/advertising|||||645||| |School
Hire|||||560||| |Licence fee|||||295||| |Garage Rent and Insurance||(Brandies)|||||| |Skip Hire|||||126||| |Web Site costs|||||||| |SRM - security|||||3,245||| |HSS Cooler Hire|||||||| |Consumables/sundries/spares|||||1,153||| |Tshirts/fleeces|||||555||| |Cai~orth
Herts|||||||| |First ~esponders|||||840||| |HERAS fence hire top field|||||||| |Fuel (vane/heaters/gene)|||||1,072||| |Fire prevention|||||139||| |Face painting||||C&B|700||| |Bouncy Castle||||S12|255||| |Magician||||C&B|||| |Staff/volunteers
subsistence||(during)||S8|155||| |Staff/volunteers
subsistence||(post)||S8|||| |PAT testing|||||184||| |PPL/PRS licence inc back|duty||||962||| |Bands||||C&B|2,710||| |Sound engineers|||||1,610||| |Covid secure related expenditure|||||||| |SUM UP costs|||||383||| |SUM UP Card transaction|fees (1.69)||||1,599||| |Sum Up test discrepancies/costs
Wrist bands|Sum Up test discrepancies/costs
Wrist bands|Sum Up test discrepancies/costs
Wrist bands|Sum Up test discrepancies/costs
Wrist bands||14
177| |---|---|---|---|---|---| |Children wages (running
BBQrelated food/gas|stalls)|||F1|4,801| |Kids stall||||F2|| |Festival glass||||S2|6,264| |EcoCups
Web Site costs (1 & 1 internet|||via paypal)||1,896
159| |Garage Rent (Settle)|||||701| |Donations
year end 31/1/2022|||(see seperate tab)|D1|17,102| |Total capital expenditure|||||| |Balance sheet|||||| |Assets|||||| |Current assets: cash at bank|||||44,701| |Prepayment|||||| |Current assets: DVs Ecocup sales|||||620| |Fixed assets: cy expenditure|||||| |Fixed assets: b/f||||c/f|18,293| |Heras panels etc||||b/f|190| |Containers
at Brandies
Co~ top chiller
Gorier shelves||||b/f
b/f
b/f|5,152
150
120| |Lager dispense
kit||||b/f|2,637| |Steins||||b/f|4,834| |Strong Box||||b/f|169| |Commando
splitters||||b/f|73| |Drum
Kit partial replacement||||b/f|195| |Mono laser printer||||b/f|125| |Glass washer||||b/f|840| |Floor fans||||b/f|90| |Lighting
kit (trans/leads/tower|||lights)|b/f|569| |Bravilors||||b/f|40| |Chest Freezer w/o 31/1/23||||b/f|| |Bins/barrels||||b/f|| |Gas cylinders
w/o 31/1/23||||b/f|| |Green Crates||||b/f|229| |Exit signs 50%w/o 31/1/23||||b/f|57| |Drum kit and stool||||b/f|280| |Drum kit fittngs 2017||||b/f|124| |Floor safe (gym cupboard)||w/o|31/1/23|b/f|| |IceCream Freezer||||b/f|175| |Barfittings||||b/f|375| |Griddle||||b/f|370| |Stag||||b/f|450| |Water Softener||||b/f|95| |Tower Lights||||b/f|267| |Lager Dispense||||b/f|443| |Liabilities|||||| |REPRESENTED BY:|||||| |Accumulation
fund
b/f 31/1/22|||(full a/c's)||50,420| |less asset w/o|||||-263| |Gross operating
surplus|2022||||13,457| |Prepaid income (food vendor pitch fees)|||||| |Expense accruals
Balance c/fwd|||||MAi4| ##