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2021-03-31-accounts

Trustees' Annual Report for the period

Period start date

Period end date

Day Month Year Day Month Year 01 04 2020 31 03 2021 From To

Section A Reference and administration details

Charity name Rothley Community Library Other names charity is known by Registered charity number (if any) 1163508

Charity's principal address Mountsorrel Lane

Rothley Leicestershire Postcode LE77PS

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Steve Mitchell Trustee
2 Sandra Webster Treasurer
3 Jill Williams Secretary
4 Sue Barnes Trustee
5 Carol Timson Trustee
Michelle Trustee
6
Stephenson
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document

Elected as per constitution and co-opted as appropriate when Trustee selection methods vacancies arise

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

March 2012

TAR

2

The provision of a public library in Rothley and surrounding area. To advance education of the public in Rothley by operating and managing a lending library. Summary of the objects To promote for the benefit of the residents of Rothley and the of the charity set out in surrounding area the provision of a public library for recreation its governing document and / or other leisure time.

During this year of national lockdowns and local restrictions, the activities of the library have been limited .

During the first national lockdown, there was a review of premises and a risk assessment carried out. Measures were undertaken to ensure that the premises were ‘Covid secure’ eg the reconfiguration of library layout, signage, the installation of a counter screen, set-up of a sanitation table and the introduction of a barrier to the counter area and a book quarantine.

Summary of the main In addition a planned new carpet and flooring and improved activities undertaken for emergency lighting were installed. the public benefit in relation to these objects A call and collect service for books was developed requiring (include within this volunteer support for 2 hours per week. section the statutory declaration that trustees When national lockdown was lifted in the summer of 2020 we have had regard to the were able to offer limited opening hours of 8 per week for the guidance issued by the core activities of library lending and providing information and Charity Commission on with limited public computer use. public benefit)

During the periods of national lockdown and local restrictions in the Autumn of 2020 and in January to March 2021, only the call and collect service was again operated

A draft road map for reopening was drawn up in March 2021

All activities have been undertaken by the trustees with regard to the guidance issued by the Charity Commission on public benefit and in accordance with Covid 19 regulations.

Additional details of objectives and activities (Optional information)

March 2012

TAR

3

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

March 2012

TAR

4

Section D Achievements and performance

Summary of the main achievements of the charity during the year

During periods of lockdown restrictions we have been able to operate a call and collect service staffed by volunteers for 2 hours per week. We have developed links with the Rothley Good Neighbours Scheme to enable book deliveries if required.

During the summer of 2020 we were able to partially reopen with limited hours and visitor numbers, in a ‘Covid secure’ environment.

We have maintained our Trustee meetings by Zoom. Communications with volunteers have been kept up via team newsletters, including the measures we have taken to be safe and for volunteers to feel confident in returning.

Communications with the public and library members have continued to be important to keep the library in people’s minds, and let them know about our services. The website and Facebook page have been kept up to date .

We have received donations of books and CDs from the public . Where possible these have been traded online.

The library has participated in the Charnwood Borough Council lottery scheme as a way of raising some additional funds and supporting other good causes in Charnwood.

Section E Financial review

March 2012

TAR

5

The charity does not have a formal Reserves policy.

Brief statement of the charity’s policy on The charity has received one off Government grant funding reserves support of £24,836.

The Trustees are grateful for this funding and recognise that this will be required to keep the library open in the short term in the likely absence of income generating events and meetings.

There was £33,699 of unallocated reserve at year end. This level of reserves is considered to be adequate to cope with the loss of income resulting from closure and the cessation of events and the end of Leicestershire County Council revenue funding.

Details of any funds materially in deficit

Further financial review details (Optional information)

Rothley Community Library’s principal sources of funds for this You may choose to include year have been : additional information, where relevant about: Leicestershire County Council Revenue grant £2589  the charity’s principal Leicestershire County Council one off support grant £1301 sources of funds (including any Business support grant first national lockdown £10,000 fundraising); Local Business support grant ( tier 4 Charnwood) £1,501  how expenditure has Discretionary business support grant Charnwood £2,500 supported the key Business support grant second national lockdown £6,239 objectives of the charity; Discretionary business support grant Charnwood £ 2,500 Local restrictions support grant Charnwood £ 2,096  investment policy and objectives including any ethical investment policy Leicestershire County Council has provided the lease of the adopted. building at a peppercorn rent

Section F Other optional information

March 2012

TAR

6

Signed on ￿hall of thfr charlty's truste¢s Signature($) Full nam•(s Position (eg Secretary, Chalr. ILU UJ ILts* SlgE. Dats TAR March 2012

Rothley Community Library

1163508

Receipts and payments accounts For the period Period start date Period end date To from 4/1/2020 3/31/2021

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds funds funds funds

to the nearest £

to the nearest £ to the nearest £ to the nearest £

A1 Receipts

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Leicestershire County Council Section 106
6,525 6,525
Developer Funding
Leicestershire County Council CML
2,380 2,380
Revenue grant 20-21
CO-OP Grant
Donations 48 48
Gift Aid HMRC 27 27
Book sales ( of donated books ) 193 193
Library takings - -
Room hire - -
Events - -
Film Club takings - -
Insurance settlement -
Charnwood Lottery 673 673
Other 29 29
Leicestershire County Council Covid
1,310 1,310
support grant
Business support grant national lockdown 1 [ 10,000 ] 10,000
Local Business support grant ( tier 4) 1,501 1,501
Discretionary business support grant
Charnwood BC 2,500 2,500
Business support grant national lockdown 2 [ 6,239 ] 6,239
Discretionary business support grant
Charnwood BC 2,500 2,500
Local restrictions support grant 2,096 2,096
-
-
-
27,116 8,905 - 36,021
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 27,116 8,905 - 36,021
A3 Payments
Running costs 2,861 2,380 5,241
Consumables 383 383
Film club costs - -
Events - -
CO-OP Grant-book boxes - -
s106 Expenditure 6,525 6,525
IT costs 1,550 1,550
-
-
Sub total [ 4,794 ] 8,905 - 13,699
A4 Asset and investment
purchases, (see table)
- - - -
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- - -
Sub total [ - ] - - -
Total payments 4,794 8,905 - 13,699
Net of receipts/(payments) 22,322 - - 22,322
A5 Transfers between funds - - - -
A6 Cash funds last year end 11,377 200 - 11,577
Cash funds this year end 33,699 200 - 33,899
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Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted
Categories Details funds funds
B1 Cash funds Total
CO-OP Grant
Total cash funds		 to nearest £
33,699
-
33,699

to nearest £
200
-
200
(agree balances with receipts and payments
account(s))		 OK OK
Unrestricted Restricted
funds funds
B2 Other monetary assets Details to nearest £
-
-
-
-
-
-




to nearest £
-
-
-
-
-
-
B3 Investment assets Details Fund to which
asset belongs		 Cost (optional)
-
-
-
-
-
B4 Assets retained for the Details Fund to which
asset belongs		 Cost (optional)
-
charity’s own use Furniture
Childrens area equipment
IT project
Counters& cupboards & lighting
Kitchen refurbishment
Counter Sneeze screen
Carpet & fooring
Building alterations -counter, heaters ,
cabling
Fixtures & fttings transferred from Council
at nil value








16,358
2,000
1,294
-
10,133
7,805
4,561
545
5,980
-
Fund to which Amount due
B5 Liabilities Details liability relates



-
-
-
-
-
(optional)

Signed by one or two trustees on behalf of all the trustees

Signature

Print Name

Signed by one or two trustees on behalf of all the trustees Sign CCXX R3 accounts (SS)

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CC16a
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Last year

to the nearest £

237 2,589 1,040 660 177 1,044 910 565 1,049 1,950 - 556 42 - - - - - 10,818

237 2,589 1,040 660 177 1,044 910 565 1,049 1,950 - 556 42 - - - - - 10,818

10,818

6,586 1,744 1,200 581 840 237 2,360 - - 13,548

-

13,548 - 2,730 - 14,307 11,577

Endowment funds

to nearest £

-

OK

Endowment funds

to nearest £

-

Current value (optional)

-

Current value (optional)

-

When due (optional)

Date of

approval

on Sign Print Name JI LL4 Trc￿-

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Iiidependent Examiner's Report Report to the trusteesl members of Rothley Community Library On accounts for the year ended 31 March 2021 Charity no (if any) 1163508 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ( ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no COn￿rnS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets if they do not apply. Dats: Os- M 1021 Independent examiner's statement Signed: Name: Jackie Appleby Relevant professlonal qualification(s) or body (if any): Member of the Institute of Chartered Accountants in England & Wales Address: 11 Windmill End Rothley LeI￿Ster, LE7 7RP IER October 2018