## **Trustees' Annual Report for the period**
Period start date
Period end date
Day Month Year Day Month Year 01 04 2020 31 03 2021 **From To**
## Section A Reference and administration details
**Charity name** Rothley Community Library **Other names charity is known by Registered charity number (if any)** 1163508
**Charity's principal address** Mountsorrel Lane
Rothley Leicestershire **Postcode LE77PS**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Steve Mitchell Trustee
2 Sandra Webster Treasurer
3 Jill Williams Secretary
4 Sue Barnes Trustee
5 Carol Timson Trustee
Michelle Trustee
6
Stephenson
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document
- (eg. trust deed, constitution)
- CIO Association
- How the charity is constituted
- (eg. trust, association, company)
Elected as per constitution and co-opted as appropriate when Trustee selection methods vacancies arise
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- Trustees have prepared a Covid-19 risk assessment which has
- trustees’ consideration of been updated during the course of the pandemic.
- major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
The provision of a public library in Rothley and surrounding area. To advance education of the public in Rothley by operating and managing a lending library. **Summary of the objects** To promote for the benefit of the residents of Rothley and the **of the charity set out in** surrounding area the provision of a public library for recreation **its governing document** and / or other leisure time.
During this year of national lockdowns and local restrictions, the activities of the library have been limited .
During the first national lockdown, there was a review of premises and a risk assessment carried out. Measures were undertaken to ensure that the premises were ‘Covid secure’ eg the reconfiguration of library layout, signage, the installation of a counter screen, set-up of a sanitation table and the introduction of a barrier to the counter area and a book quarantine.
**Summary of the main** In addition a planned new carpet and flooring and improved **activities undertaken for** emergency lighting were installed. **the public benefit in relation to these objects** A call and collect service for books was developed requiring **(include within this** volunteer support for 2 hours per week. **section the statutory declaration that trustees** When national lockdown was lifted in the summer of 2020 we **have had regard to the** were able to offer limited opening hours of 8 per week for the **guidance issued by the** core activities of library lending and providing information and **Charity Commission on** with limited public computer use. **public benefit)**
During the periods of national lockdown and local restrictions in the Autumn of 2020 and in January to March 2021, only the call and collect service was again operated
A draft road map for reopening was drawn up in March 2021
All activities have been undertaken by the trustees with regard to the guidance issued by the Charity Commission on public benefit and in accordance with Covid 19 regulations.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During periods of lockdown restrictions we have been able to operate a call and collect service staffed by volunteers for 2 hours per week. We have developed links with the Rothley Good Neighbours Scheme to enable book deliveries if required.
During the summer of 2020 we were able to partially reopen with limited hours and visitor numbers, in a ‘Covid secure’ environment.
We have maintained our Trustee meetings by Zoom. Communications with volunteers have been kept up via team newsletters, including the measures we have taken to be safe and for volunteers to feel confident in returning.
Communications with the public and library members have continued to be important to keep the library in people’s minds, and let them know about our services. The website and Facebook page have been kept up to date .
We have received donations of books and CDs from the public . Where possible these have been traded online.
The library has participated in the Charnwood Borough Council lottery scheme as a way of raising some additional funds and supporting other good causes in Charnwood.
## **Section E Financial review**
March **2012**
**TAR**
5
The charity does not have a formal Reserves policy.
## **Brief statement of the charity’s policy on** The charity has received one off Government grant funding **reserves** support of £24,836.
The Trustees are grateful for this funding and recognise that this will be required to keep the library open in the short term in the likely absence of income generating events and meetings.
There was £33,699 of unallocated reserve at year end. This level of reserves is considered to be adequate to cope with the loss of income resulting from closure and the cessation of events and the end of Leicestershire County Council revenue funding.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
Rothley Community Library’s principal sources of funds for this You **may choose** to include year have been : additional information, where relevant about: Leicestershire County Council Revenue grant £2589 the charity’s principal Leicestershire County Council one off support grant £1301 sources of funds (including any Business support grant first national lockdown £10,000 fundraising); Local Business support grant ( tier 4 Charnwood) £1,501 how expenditure has Discretionary business support grant Charnwood £2,500 supported the key Business support grant second national lockdown £6,239 objectives of the charity; Discretionary business support grant Charnwood £ 2,500 Local restrictions support grant Charnwood £ 2,096 investment policy and objectives including any ethical investment policy Leicestershire County Council has provided the lease of the adopted. building at a peppercorn rent
## **Section F Other optional information**
March **2012**
**TAR**
6
Signed on hall of thfr charlty's truste¢s
Signature($)
Full nam•(s
Position (eg Secretary, Chalr.
ILU UJ ILts*
SlgE.
Dats
TAR
March 2012
**Rothley Community Library**
**1163508**
**Receipts and payments accounts For the period** Period start date Period end date **To from** 4/1/2020 3/31/2021
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment Total funds funds funds funds**
**to the nearest £**
**to the nearest £ to the nearest £ to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
Leicestershire County Council Section 106
6,525 6,525
Developer Funding
Leicestershire County Council CML
2,380 2,380
Revenue grant 20-21
CO-OP Grant
Donations 48 48
Gift Aid HMRC 27 27
Book sales ( of donated books ) 193 193
Library takings - -
Room hire - -
Events - -
Film Club takings - -
Insurance settlement -
Charnwood Lottery 673 673
Other 29 29
Leicestershire County Council Covid
1,310 1,310
support grant
Business support grant national lockdown 1 [ 10,000 ] 10,000
Local Business support grant ( tier 4) 1,501 1,501
Discretionary business support grant
Charnwood BC 2,500 2,500
Business support grant national lockdown 2 [ 6,239 ] 6,239
Discretionary business support grant
Charnwood BC 2,500 2,500
Local restrictions support grant 2,096 2,096
-
-
-
27,116 8,905 - 36,021
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 27,116 8,905 - 36,021
A3 Payments
Running costs 2,861 2,380 5,241
Consumables 383 383
Film club costs - -
Events - -
CO-OP Grant-book boxes - -
s106 Expenditure 6,525 6,525
IT costs 1,550 1,550
-
-
Sub total [ 4,794 ] 8,905 - 13,699
A4 Asset and investment
purchases, (see table)
- - - -
**----- End of picture text -----**
**----- Start of picture text -----**
- - -
Sub total [ - ] - - -
Total payments 4,794 8,905 - 13,699
Net of receipts/(payments) 22,322 - - 22,322
A5 Transfers between funds - - - -
A6 Cash funds last year end 11,377 200 - 11,577
Cash funds this year end 33,699 200 - 33,899
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
|||**Unrestricted**||**Restricted**|
|---|---|---|---|---|
|**Categories**|**Details**|**funds**||**funds**|
|**B1 Cash funds**|Total
CO-OP Grant
**_Total cash funds_**|**to nearest £**
**33,699**
**-**
**33,699**|
|**to nearest £**
**200**
**-**
**200**|
||(agree balances with receipts and payments
account(s))|OK|OK||
|||**Unrestricted**||**Restricted**|
|||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**|Furniture
Childrens area equipment
IT project
Counters& cupboards & lighting
Kitchen refurbishment
Counter Sneeze screen
Carpet & fooring
Building alterations -counter, heaters ,
cabling
Fixtures & fttings transferred from Council
at nil value||
|**16,358**
**2,000**
**1,294**
**-**
**10,133**
**7,805**
**4,561**
**545**
**5,980**
**-**|
|||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**|**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
Signed by one or two trustees on behalf of all the trustees
Signature
Print Name
Signed by one or two trustees on
behalf of all the trustees
Sign
CCXX R3 accounts (SS)
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
## **to the nearest £**
**237 2,589 1,040 660 177 1,044 910 565 1,049 1,950 - 556 42 - - - - - 10,818**
**237 2,589 1,040 660 177 1,044 910 565 1,049 1,950 - 556 42 - - - - - 10,818**
**10,818**
**6,586 1,744 1,200 581 840 237 2,360 - - 13,548**
**-**
**13,548 - 2,730 - 14,307 11,577**
## **Endowment funds**
## **to nearest £**
**-**
OK
## **Endowment funds**
**to nearest £**
**-**
**Current value (optional)**
**-**
**Current value (optional)**
**-**
**When due (optional)**
Date of
approval
on
Sign
Print Name
JI LL4
Trc-
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Iiidependent Examiner's Report
Report to the trusteesl
members of
Rothley Community Library
On accounts for the year
ended
31 March 2021
Charity no
(if any)
1163508
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basls of report of the accounts in accordance with the requirements of the Charities Act
2011 (Ihe Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (
") in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
I have no COnrnS and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
' Please delete the words in the brackets if they do not apply.
Dats:
Os- M 1021
Independent
examiner's statement
Signed:
Name:
Jackie Appleby
Relevant professlonal
qualification(s) or body
(if any):
Member of the Institute of Chartered Accountants in England & Wales
Address:
11 Windmill End
Rothley
LeISter, LE7 7RP
IER
October 2018