Rowlands Castle Parish Hall Charity (Registered Charity No 1163499) (Sole Trustee Rowlands Castle Parish Council) The Parish Hall 11 Links Lane Rowlands Castle Hants P09 6AD 02392 413489 parishhall@rowlandscastlepc.org.uk TRUSTEE'S ANNUAL REPORT AND ACCOUNTS 2023 History and Background By a constitution dated 18th May 2015. Rowlands Castle Parish Hall Charity was converted to become a Charitable Incorporated Organisation Foundation (Reg. No. 1163499) with the Rowlands Castle Parish Council as sole trustee. Objectives The objectives of the Charity are: The advancement of education and the provision of facilities in the interests of social welfare for recreation and leisure time occupation without distinction of sex. sexual orientation race or of political, religious or other opinions. for the benefit of the residents of the Parish of Rowlands Castle and the neighbourhood, with the object of improving the conditions of life for such persons. Management Committee The routine running of the hall is devolved to a Management Committee. The Committee will consist of no more than 9 and no fewer than 5 members of which at least 2 will normally be Parish Councillors. In 2023, there was one change to the membership of the Management Committee. With the appointment of a new President of the Rowlands Castle Women's Institute. Emily Olson stood down and was replad by Claire Stanley. The Committee was very grateful to Emily for her active and valuable contribution to the work of the Parish Hall, and we were pleased to welcome Claire in her place. The establishment of a full Management Comtnittee with a majority of the members drawn from the user community and making a full contribution to its work has been of great help in ensuring that it has been able to continue to meet the needs of the wide user base. The work of the Committee is underpinned by the indispensable contributions of the Facilities OffIr and the Parish Hall Administrator. Claire Newman (FO) has most effectively led much of the project work and development at the Parish Hall, and Anita King (PHA) has provided excellent communication and support to users as well as continuing to develop and improve the systems which form the basis of the Parish Hall operations. Chalnnan's 2023 Annual Report This section sets out the main intS relating to the operation of the Parish Hall in 2023. Registered Charity No. 1163499
Rowlands Castle Parish Hall Charity (Registered Charity No 1163499) (Sole Trustee Rowlands Castle Parish Council) Work has continued throughout the year to ensure that the systems installed to meet the security needs of the Montessori Nursery School are propedy configured. This has resulted in further expenditure. Discussions started in 2023 with the Village Fair Committee over their future needs for storage sheds in the garden of the Parish Hall. Following a Fire Safety Assessment, work was undertaken to replace the fire alarm system. This was funded through the Parish Council by funds held by East Hampshire District Council on its behalf. Other recommended work that has been carried out includes cleaning and re-proofing the stage curtains. blocking a hatch to the main kitchen and installing 3 new fire doors. The main hall and the corridors were completely redecorated in 2023, The work was funded by monies held by East Hampshire District Council on behalf of the Parish. Heavy periods of rainfall have continued to cause water ingress into the Hall because of a lack of maintenance by the highway authorities of the storm drainage systems in Links Lane. Action by members of the Management Committee and our maintenance contractor have prevented serious damage during 2023. but the risk remains. The Parish Council has continued to provide most welcome support for the Parish Hall by funding the Parish Hall Administrator during 2023. In 2023, income increased to £33,259. compared to income of £25,536 in 2022 and pre-COVID income of £22,762 in 2019. The increase reflected the retum to normal operation of many of the Hall users and some welcome new users. The Income and Expenditure Account for 2023 shows a deficit of £2,339 compared with a surplus of £6,250 in 2022. This is a result of large expenditure of £15,172 on essential repairs and maintenance over the year. The redecoration sIS of £6,239 (included in this figure) were covered by a S106 grant from East Hampshire District Council. but other costs included the work noted above to implement the recommendations of the Fire Safety Assessment al further work to put in place security systems. The cash balaTrS over the year decreased from £20,965 to £18,625. With the increasing activity at the Parish Hall, this leaves us in a satisfactory position moving forNards. This Trustee's Annual Report and Accounts was approved at a Meeting of the Rowlands Castle Parish Councll on 15th July 2024 and signod by tho Chairman of the Council. Cllr C. Stanley, Chairman of Rowlands Castle Parish Council Registered Charity No. 1163499
Rowlands Castle Parish Hall Charity (Registered Charity No 1163499) (Sole Trustee Rowlands Castle Parish Council) Rowlands Castle Parish Hall Income and Ex enditure st ear ended 31 Dec 2023 Income Hire of Halls Lottery Subs Security Deposits enditure 23,362 Cleaning 2,301 Repair and Maintenance 355 5,912 15,172 Licences and Council Tax 7 241 Lottery Prizes Utilities Sundries Phone and Off ice Costs Accountant and Insurance 587 800 5,694 35 1.064 2,364 Donations and Grants Ca ital Ex enditure Door Locks Registered Charity No. 1163499
ROWLANDS CASTLE PARISH HALL MANAGEMENT COMMITTEE Accounts 31 December 2023
ROWLANDS CASTLE PARISH HALL MANAGEMENT COMMITTEE Conlents Page Examiners repDrt Balance sheet Income and expenditure account
ROWLANDS CASTLE PARISH HALL MANAGEMENT COMMITTEE Independent examlner's report on the accounts Report to Ihe trustees of ROWLANDS CASTLE PARISH HALL MANAGEMENT COMMITTEE On ac¢ounts for the year ended 31 Dtctmbèr 2023 Rèspectlve responsibilities of trusttts and •xamln•r The charity's trustèes ale responsible for the Preparalionof the accounts. The charity's tru51ee5 con%der that an audit is not required for this year under Section 144 of the Charities Act 2011 (thè Charitiès Act) and that an independent examination is n••d8d. It is my responsibilty lo.. examine the accounts under section 145 01 the Charities Act lo follow Pfocedure5 laid down in Ihe General Directions given by Ihe Charty Commission {under section 145lSllbl of the Charities Act). and to stale whether parficular matters have come to TWV attention. Basrs of independent examinefs statement My examination was carried out in accordance with General Directions given by the ChaTity Cornmission. An examination includes a review of the accountit)g ré¢ords kept by the charty and a comparison of thè accounts presented th those records. It also includes consideration of any unusual ilerns or disclosures in the accounts, and sèèking explanations frorn you as trustees cOnrning Such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as lo whether the accounts present a'lwe and fai¢, view and the report 15 limited to those matters set out in the statement below. Independent examlnerfs $tatom•nt In connectiw wilh my examination, no matter has come to my attention= 1. whieh gives me reasonable cause lo believe that in. any material respect. the requirements.. to keep accounting records in aceordance with Section 130 of the Charities Act., to prepare accounts which accord with the accounting records and comply with the aecounling Tequirernen15 of the Charities Act have nol been met., or 2. to which. in my opinion. attention should drawn in order lo enable a propèr undèrstanding of the a¢¢ounts to be reached. Martin Cornish FFA ACur5tants 32 Castlè Road RandS Casue Harllpshiie P09 6AS 24 June 2024
ROWLANDS CASTLE PARISH HALL MANAGEMENT COMMIThEE Balance Sheet as at 31 December 2023 Notes 2023 2022 Flxed agsets Parish Hall building Lighting upgrade Fixtures and fitlings 114.960 4,582 114,960 4,582 119,542 2.611 122.153 119,542 2,611 122.153 Current assets Banklbuilding Society balances 18,626 20,965 Nel current assets Net assets 18,626 140,779 20,965 143,116 Financed by.. Capltal account Balance at start of period Net profivllossl 143,118 (2,339 136.598 6,520 140,779 143,118
ROWLANDS CASTLE PARISH HALL MANAGEMENT COMMIThEE Income and expenditure account for the year ended 31 December 2023 Notes 2023 2022 Income Hire of ha115 Lottery Transfers and subs Security dep051ts Donations and grants 23,362 2.301 355 7,241 33,259 17,516 2,717 200 5,103 25,536 Wages and salaries Contract cleaning Repairs and maintenance Licence fees and Council Tax Lottery expenses. PTizes etc 566 3.610 3.414 601 1.179 4,212 5,912 15,172 587 800 5,694 35 Bank charges Sundry expenses Telephone and other office costs Accountancylinsuranee co$ts 661 194 2,206 1,064 2.364 Capital expendlturo Crockery Door lock$ 429 1,944 19,016 3,970 35,598 ProfiUlo$s for year 2,339 6.520