Rowlands Castle Parish Hall Charity (Registered Charity No 1163499)
(Sole Trustee Rowlands Castle Parish Council)
The Parish Hall
11 Links Lane
Rowlands Castle
Hants P09 6AD
02392 413489
parishhall@rowlandscastlepc.org.uk
TRUSTEE'S ANNUAL REPORT AND ACCOUNTS 2023
History and Background
By a constitution dated 18th May 2015. Rowlands Castle Parish Hall Charity was
converted to become a Charitable Incorporated Organisation Foundation (Reg. No.
1163499) with the Rowlands Castle Parish Council as sole trustee.
Objectives
The objectives of the Charity are:
The advancement of education and the provision of facilities in the interests of social
welfare for recreation and leisure time occupation without distinction of sex. sexual
orientation race or of political, religious or other opinions. for the benefit of the
residents of the Parish of Rowlands Castle and the neighbourhood, with the object of
improving the conditions of life for such persons.
Management Committee
The routine running of the hall is devolved to a Management Committee. The
Committee will consist of no more than 9 and no fewer than 5 members of which at
least 2 will normally be Parish Councillors.
In 2023, there was one change to the membership of the Management Committee.
With the appointment of a new President of the Rowlands Castle Women's Institute.
Emily Olson stood down and was repla￿d by Claire Stanley. The Committee was
very grateful to Emily for her active and valuable contribution to the work of the
Parish Hall, and we were pleased to welcome Claire in her place.
The establishment of a full Management Comtnittee with a majority of the members
drawn from the user community and making a full contribution to its work has been of
great help in ensuring that it has been able to continue to meet the needs of the wide
user base.
The work of the Committee is underpinned by the indispensable contributions of the
Facilities OffI￿r and the Parish Hall Administrator. Claire Newman (FO) has most
effectively led much of the project work and development at the Parish Hall, and
Anita King (PHA) has provided excellent communication and support to users as well
as continuing to develop and improve the systems which form the basis of the Parish
Hall operations.
Chalnnan's 2023 Annual Report
This section sets out the main ￿intS relating to the operation of the Parish Hall in
2023.
Registered Charity No. 1163499

Rowlands Castle Parish Hall Charity (Registered Charity No 1163499)
(Sole Trustee Rowlands Castle Parish Council)
Work has continued throughout the year to ensure that the systems installed to
meet the security needs of the Montessori Nursery School are propedy
configured. This has resulted in further expenditure.
Discussions started in 2023 with the Village Fair Committee over their future
needs for storage sheds in the garden of the Parish Hall.
Following a Fire Safety Assessment, work was undertaken to replace the fire
alarm system. This was funded through the Parish Council by funds held by
East Hampshire District Council on its behalf. Other recommended work that
has been carried out includes cleaning and re-proofing the stage curtains.
blocking a hatch to the main kitchen and installing 3 new fire doors.
The main hall and the corridors were completely redecorated in 2023, The work
was funded by monies held by East Hampshire District Council on behalf of the
Parish.
Heavy periods of rainfall have continued to cause water ingress into the Hall
because of a lack of maintenance by the highway authorities of the storm
drainage systems in Links Lane. Action by members of the Management
Committee and our maintenance contractor have prevented serious damage
during 2023. but the risk remains.
The Parish Council has continued to provide most welcome support for the
Parish Hall by funding the Parish Hall Administrator during 2023.
In 2023, income increased to £33,259. compared to income of £25,536 in 2022
and pre-COVID income of £22,762 in 2019. The increase reflected the retum to
normal operation of many of the Hall users and some welcome new users.
The Income and Expenditure Account for 2023 shows a deficit of £2,339
compared with a surplus of £6,250 in 2022. This is a result of large expenditure
of £15,172 on essential repairs and maintenance over the year. The
redecoration ￿sIS of £6,239 (included in this figure) were covered by a S106
grant from East Hampshire District Council. but other costs included the work
noted above to implement the recommendations of the Fire Safety Assessment
al￿ further work to put in place security systems.
The cash balaTr￿S over the year decreased from £20,965 to £18,625. With the
increasing activity at the Parish Hall, this leaves us in a satisfactory position
moving forNards.
This Trustee's Annual Report and Accounts was approved at a Meeting of the
Rowlands Castle Parish Councll on 15th July 2024 and signod by tho Chairman
of the Council.
Cllr C. Stanley, Chairman of Rowlands Castle Parish Council
Registered Charity No. 1163499

Rowlands Castle Parish Hall Charity (Registered Charity No 1163499)
(Sole Trustee Rowlands Castle Parish Council)
Rowlands Castle Parish Hall Income and Ex
enditure
st
ear ended 31 Dec 2023
Income
Hire of Halls
Lottery Subs
Security Deposits
enditure
23,362 Cleaning
2,301 Repair and Maintenance
355
5,912
15,172
Licences and Council Tax
7 241 Lottery Prizes
Utilities
Sundries
Phone and Off ice Costs
Accountant and Insurance
587
800
5,694
35
1.064
2,364
Donations and Grants
Ca
ital Ex
enditure
Door Locks
Registered Charity No. 1163499

ROWLANDS CASTLE PARISH HALL
MANAGEMENT COMMITTEE
Accounts
31 December 2023

ROWLANDS CASTLE PARISH HALL
MANAGEMENT COMMITTEE
Conlents
Page
Examiners repDrt
Balance sheet
Income and expenditure account

ROWLANDS CASTLE PARISH HALL MANAGEMENT COMMITTEE
Independent examlner's report on the accounts
Report to Ihe trustees
of ROWLANDS CASTLE PARISH HALL MANAGEMENT COMMITTEE
On ac¢ounts for the year ended 31 Dtctmbèr 2023
Rèspectlve responsibilities of trusttts and •xamln•r
The charity's trustèes ale responsible for the Preparalionof the accounts. The charity's tru51ee5 con%der
that an audit is not required for this year under Section 144 of the Charities Act 2011 (thè Charitiès Act)
and that an independent examination is n••d8d.
It is my responsibilty lo..
examine the accounts under section 145 01 the Charities Act
lo follow Pfocedure5 laid down in Ihe General Directions given by Ihe Charty Commission {under
section 145lSllbl of the Charities Act). and
to stale whether parficular matters have come to TWV attention.
Basrs of independent examinefs statement
My examination was carried out in accordance with General Directions given by the ChaTity Cornmission.
An examination includes a review of the accountit)g ré¢ords kept by the charty and a comparison of thè
accounts presented th those records. It also includes consideration of any unusual ilerns or
disclosures in the accounts, and sèèking explanations frorn you as trustees cOn￿rning Such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and
consequently no opinion is given as lo whether the accounts present a'lwe and fai¢, view and the report
15 limited to those matters set out in the statement below.
Independent examlnerfs $tatom•nt
In connectiw wilh my examination, no matter has come to my attention=
1. whieh gives me reasonable cause lo believe that in. any material respect. the requirements..
to keep accounting records in aceordance with Section 130 of the Charities Act.,
to prepare accounts which accord with the accounting records and comply
with the aecounling Tequirernen15 of the Charities Act have nol been met., or
2. to which. in my opinion. attention should ￿ drawn in order lo enable a propèr undèrstanding of the
a¢¢ounts to be reached.
Martin Cornish FFA
AC￿ur5tants
32 Castlè Road
R￿￿andS Casue
Harllpshiie
P09 6AS
24 June 2024

ROWLANDS CASTLE PARISH HALL
MANAGEMENT COMMIThEE
Balance Sheet
as at 31 December 2023
Notes
2023
2022
Flxed agsets
Parish Hall building
Lighting upgrade
Fixtures and fitlings
114.960
4,582
114,960
4,582
119,542
2.611
122.153
119,542
2,611
122.153
Current assets
Banklbuilding Society balances
18,626
20,965
Nel current assets
Net assets
18,626
140,779
20,965
143,116
Financed by..
Capltal account
Balance at start of period
Net profivllossl
143,118
(2,339
136.598
6,520
140,779
143,118

ROWLANDS CASTLE PARISH HALL
MANAGEMENT COMMIThEE
Income and expenditure account
for the year ended 31 December 2023
Notes
2023
2022
Income
Hire of ha115
Lottery Transfers and subs
Security dep051ts
Donations and grants
23,362
2.301
355
7,241
33,259
17,516
2,717
200
5,103
25,536
Wages and salaries
Contract cleaning
Repairs and maintenance
Licence fees and Council Tax
Lottery expenses. PTizes etc
566
3.610
3.414
601
1.179
4,212
5,912
15,172
587
800
5,694
35
Bank charges
Sundry expenses
Telephone and other office costs
Accountancylinsuranee co$ts
661
194
2,206
1,064
2.364
Capital expendlturo
Crockery
Door lock$
429
1,944
19,016
3,970
35,598
ProfiUlo$s for year
2,339
6.520