2023-06-30-accounts - Rotary In Harpenden CIO

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ROTARY IN HARPENDEN CIO

TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023

INDEX

Page 1 Report of the Independent Examiner 2 Trustees’ Report 3/4 Statement of Financial Activities 5 Balance Sheet 6 Notes to the Accounts

Registered Charity Number: 1163420

Rotary in Harpenden CIO can be contacted through the Secretary at: 23 Ox Lane, Harpenden, Hertfordshire AL5 4HF

Page 1

ROTARY IN HARPENDEN CIO

REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF ROTARY IN HARPENDEN CIO FOR THE YEAR ENDED 30 JUNE 2023

I report on the accounts of the Charitable Incorporated Organisation for the year ended 30 June 2023, which are set out on pages 2 to 6.

Respective responsibilities of trustees and examiner

As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145 (5)(b) of the Act, whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements;
to keep accounting records in accordance with section 130 of the Act;
to prepare accounts which accord with the accounting records;
to comply with the accounting requirements of the Act;

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

The 2021 Partnership Ltd

The 2021 Partnership Ltd Suite 6 Alveston House 11 Broad Street Pershore Worcestershire WR10 1BB

Page 2

ROTARY IN HARPENDEN CIO

TRUSTEES' REPORT

Declaration of Trust
Rotary in Harpenden CIO was established and registered at the Register of Charities as a charitable incorporated organisation on 4 September 2015. It was established by the President and others of the Harpenden Village Rotary Club (the Club) to take over the Club’s charitable activities previously run through the Harpenden Village Rotary Charitable Trust.
Trustees

During the year ended 30 June 2023 the trustees were the following ex-officio officers of the Club:

President Claire Wright President elect Hugh Lawrence Secretary David Nye Treasurer Colin Robinson

together with the following:

John Murray (chair of trustees) Brian Grant Liz Jack Lynn Kennedy David Rankin Susanne Woods Pam Stewart Panting Richard Young Andrew Sykes (to 3 August 2022)

No payment was made, or is due to be made, for the year ended 30 June 2023 to any of the trustees nor to the Independent Examiner.

Objects

The objects of the CIO are: the relief of the poor and needy in Harpenden, any other part of the United Kingdom or elsewhere in the world, or to be for such other charitable purpose, institution or object, as the members of the CIO shall in duly constituted meeting direct.

Investments

Funds not immediately required may be invested in authorised investments. The charity’s bank account is held at NatWest, St Albans.

Summary of Fund Raising and Other Activities Returning to the more usual end of July slot after Covid-19, Classics on the Common raised a record £43,600 to the benefit of our local community & international charities. Amongst other local initiatives, members were again active in orchestrating food bank donation, undertaking youth events, providing facilities for Harpenden townspeople & assisting primary school reading. Major donations during the year included:
Home-Start Hertfordshire £9,600
Luton, S Beds & Harpenden Samaritans £9,600
Kyengera Women’s Hospital, Uganda £5,560
Hearing Dogs for Deaf People £5,000

In total, over £58,000 was raised and donated. All donations are shown on pages 3 and 4.

Approval

This report was approved by the Trustees on 10 October 2023 and signed on their behalf.

Claire Wright B E Grant

Claire Wright Brian Grant Trustee Trustee & RiH Treasurer

Page 3

ROTARY IN HARPENDEN CIO

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 30 JUNE 2023

Income and Expenditure Income Fundraising (see page 6) Donations Interest Total income Expenditure Fundraising (see page 6) General overhead (see page 6) Total Expenditure Net income before donations made Direct charitable expenditure Donations Home-Start Hertfordshire Luton, S Beds & Harpenden Samaritans RC of Reading Matins re: Kyengera Global Grant RC of Inverness Culloden re: Malawi Hearing Dogs for Deaf People Global Sight Solutions Shelterbox Trust Rotary Foundation (RFUK) DEC Turkey-Syria Earthquake Appeal Harpenden Town Council for Rotary benches Rotary Foundation - End Polio Now campaign Rotary Shoebox scheme Harpenden Cricket Club Harpenden Round Table Harpenden 41 Club Youth Speaks Mercy Ships UK Harpenden Spotlight on Africa Hope and Homes for Children The Harpenden Trust Harpenden Mencap Rotary Foundation Disaster Fund re: Ukraine Harpenden Plus Partnership Donations of £400 or less (see page 4) Total donations Net (expenditure)/income for the year Fund balances brought forward Fund balances carried forward	2023 Unrestricted Restricted Total Funds Funds Funds £ £ £ 73,729 4,312 78,041 620 5,615 6,235 9 0 9 74,358 9,927 84,285 24,998 0 24,998 958 0 958 25,956 0 25,956 48,402 9,927 58,329 9,600 0 9,600 9,600 0 9,600 1,453 4,108 5,561 4,800 750 5,550 3,614 1,386 5,000 4,800 0 4,800 4,130 0 4,130 3,402 17 3,419 0 1,759 1,759 1,401 0 1,401 725 229 954 0 780 780 712 0 712 500 0 500 500 0 500 450 0 450 0 410 410 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,038 244 4,282 49,725 9,682 59,408 -1,323 245 -1,078 7,884 253 8,137 6,561 499 7,060	2022 Total Funds £ 59,275 2,835 0
		62,110 19,008 1,780
		20,788
		41,322
		0 0 0 936 0 0 1,200 3,440 0 0 650 1,395 600 500 0 504 0 7,000 7,000 7,000 5,000 2,063 1,728 2,533
		41,548
		-226 8,364
		8,137

The notes on page 6 form part of these accounts

Page 4

ROTARY IN HARPENDEN CIO

STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED)

FOR THE YEAR ENDED 30 JUNE 2023

Donations of £400 or less Inner Wheel Club of Harpenden Village 3rd Harpenden Scouts Harpenden Lions Young Citizen's Awards RC of St Albans Verulamium re: Technology Tournament Playpark Rothamsted Action Committee Youth Event - Dragons' Den @ High Beeches HACRO Headway Kids Out UK Playskill charity 12th Harpenden Scouts Keech Hospice Care Harpenden 'Hopper' High Street Methodist Church The Fire Fighters Charity Young Photographer Youth event - Mock Interviews Harpenden Rovers FC A-T Society Herts Young Homeless Total donations of £400 or less	2023 Unrestricted Restricted Total Funds Funds Funds £ £ £ 400 0 400 400 0 400 400 0 400 287 50 337 315 0 315 300 0 300 257 0 257 250 0 250 250 0 250 250 0 250 250 0 250 200 0 200 0 194 194 150 0 150 150 0 150 100 0 100 50 0 50 30 0 30 0 0 0 0 0 0 0 0 0 4,038 244 4,282	2022 Total Funds £ 400 300 0 183 200 0 170 0 0 0 0 0 0 50 0 100 0 280 350 250 250
		2,533

The notes on page 6 form part of these accounts

Page 5

ROTARY IN HARPENDEN CIO

BALANCE SHEET

AS AT 30 JUNE 2023

ASSETS Cash at bank Payments in advance Creditor Net current assets represented by: FUNDS Unrestricted funds Restricted funds Receipts in advance	2023 £ 37,438 865 0 38,303 6,561 499 31,243 38,303	2022 £ 36,197 2,050 0
		38,247
		7,884 253 30,110
		38,247

Approved by the Trustees on 10 October 2023 and signed on their behalf

Claire Wright	B E Grant
Claire Wright	Brian Grant
Trustee	Trustee

The notes on page 6 form part of these accounts

Page 6

ROTARY IN HARPENDEN CIO

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30 JUNE 2023

ACCOUNTING POLICIES

The accounts have been prepared under the historical cost convention and reflect the results of the charity's operations which are described in the Trustees' Report.

The accruals basis of accounting has been used.

FUNDRAISING AND OTHER ACTIVITIES


FUNDRAISING AND OTHER ACTIVITIES Restricted funds Shoeboxes Turkey/Syria Earthquake collection Christmas Concert Balloon Race Collections for Ukraine Unrestricted funds Classics on the Common 2022 Quiz of Quizzes Christmas Concert Christmas Card Highland Gathering Jigsaw Evenings TOTAL GENERAL OVERHEAD EXPENSE Printing & Consumables Website development Website platform charges TOTAL	2023 Organiser's Proceeds Net Costs £ £ £ 0 1,874 1,874 0 1,759 1,759 0 596 596 0 83 83 0 0 0 0 4,312 4,312 22,511 66,173 43,662 1,914 4,818 2,904 574 1,750 1,176 0 478 478 0 330 330 0 180 180 24,998 73,729 48,731 24,998 78,041 53,043 2023 £ 96 469 393 958	2022
		Net £ 2,081 0 0 145 1,592
		3,818
		32,300 2,575 825 469 0 280
		36,449
		40,267
		2022
		£ 210 1,213 357
		1,780

CHARITY TRANSACTIONS

There were no recognised gains or losses for the year other than those included in the income and expenditure account.