## ROTARY IN HARPENDEN CIO
TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023
## INDEX
Page 1 Report of the Independent Examiner 2 Trustees’ Report 3/4 Statement of Financial Activities 5 Balance Sheet 6 Notes to the Accounts
Registered Charity Number: 1163420
Rotary in Harpenden CIO can be contacted through the Secretary at: 23 Ox Lane, Harpenden, Hertfordshire AL5 4HF
Page 1
## ROTARY IN HARPENDEN CIO
## REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF ROTARY IN HARPENDEN CIO FOR THE YEAR ENDED 30 JUNE 2023
I report on the accounts of the Charitable Incorporated Organisation for the year ended 30 June 2023, which are set out on pages 2 to 6.
## Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145 (5)(b) of the Act, whether particular matters have come to my attention.
## Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## Independent examiner's statement
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements;
- to keep accounting records in accordance with section 130 of the Act;
- to prepare accounts which accord with the accounting records;
- to comply with the accounting requirements of the Act;
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## The 2021 Partnership Ltd
The 2021 Partnership Ltd Suite 6 Alveston House 11 Broad Street Pershore Worcestershire WR10 1BB
Page 2
## ROTARY IN HARPENDEN CIO
## TRUSTEES' REPORT
1. Declaration of Trust
- Rotary in Harpenden CIO was established and registered at the Register of Charities as a charitable incorporated organisation on 4 September 2015. It was established by the President and others of the Harpenden Village Rotary Club (the Club) to take over the Club’s charitable activities previously run through the Harpenden Village Rotary Charitable Trust.
2. Trustees
During the year ended 30 June 2023 the trustees were the following ex-officio officers of the Club:
President Claire Wright President elect Hugh Lawrence Secretary David Nye Treasurer Colin Robinson
together with the following:
John Murray (chair of trustees) Brian Grant Liz Jack Lynn Kennedy David Rankin Susanne Woods Pam Stewart Panting Richard Young Andrew Sykes (to 3 August 2022)
No payment was made, or is due to be made, for the year ended 30 June 2023 to any of the trustees nor to the Independent Examiner.
3. Objects
The objects of the CIO are: the relief of the poor and needy in Harpenden, any other part of the United Kingdom or elsewhere in the world, or to be for such other charitable purpose, institution or object, as the members of the CIO shall in duly constituted meeting direct.
4. Investments
Funds not immediately required may be invested in authorised investments. The charity’s bank account is held at NatWest, St Albans.
5. Summary of Fund Raising and Other Activities Returning to the more usual end of July slot after Covid-19, Classics on the Common raised a record £43,600 to the benefit of our local community & international charities. Amongst other local initiatives, members were again active in orchestrating food bank donation, undertaking youth events, providing facilities for Harpenden townspeople & assisting primary school reading. Major donations during the year included:
- Home-Start Hertfordshire £9,600
- Luton, S Beds & Harpenden Samaritans £9,600
- Kyengera Women’s Hospital, Uganda £5,560
- Hearing Dogs for Deaf People £5,000
In total, over £58,000 was raised and donated. All donations are shown on pages 3 and 4.
6. Approval
This report was approved by the Trustees on 10 October 2023 and signed on their behalf.
Claire Wright B E Grant
Claire Wright Brian Grant Trustee Trustee & RiH Treasurer
Page 3
ROTARY IN HARPENDEN CIO
## STATEMENT OF FINANCIAL ACTIVITIES
## FOR THE YEAR ENDED 30 JUNE 2023
|Income and Expenditure
Income
Fundraising (see page 6)
Donations
Interest
Total income
Expenditure
Fundraising (see page 6)
General overhead (see page 6)
Total Expenditure
Net income before donations made
Direct charitable expenditure
Donations
Home-Start Hertfordshire
Luton, S Beds & Harpenden Samaritans
RC of Reading Matins re: Kyengera Global Grant
RC of Inverness Culloden re: Malawi
Hearing Dogs for Deaf People
Global Sight Solutions
Shelterbox Trust
Rotary Foundation (RFUK)
DEC Turkey-Syria Earthquake Appeal
Harpenden Town Council for Rotary benches
Rotary Foundation - End Polio Now campaign
Rotary Shoebox scheme
Harpenden Cricket Club
Harpenden Round Table
Harpenden 41 Club
Youth Speaks
Mercy Ships UK
Harpenden Spotlight on Africa
Hope and Homes for Children
The Harpenden Trust
Harpenden Mencap
Rotary Foundation Disaster Fund re: Ukraine
Harpenden Plus Partnership
Donations of £400 or less (see page 4)
Total donations
Net (expenditure)/income for the year
Fund balances brought forward
Fund balances carried forward|2023
Unrestricted
Restricted
Total
Funds
Funds
Funds
£
£
£
73,729
4,312
78,041
620
5,615
6,235
9
0
9
74,358
9,927
84,285
24,998
0
24,998
958
0
958
25,956
0
25,956
48,402
9,927
58,329
9,600
0
9,600
9,600
0
9,600
1,453
4,108
5,561
4,800
750
5,550
3,614
1,386
5,000
4,800
0
4,800
4,130
0
4,130
3,402
17
3,419
0
1,759
1,759
1,401
0
1,401
725
229
954
0
780
780
712
0
712
500
0
500
500
0
500
450
0
450
0
410
410
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4,038
244
4,282
49,725
9,682
59,408
-1,323
245
-1,078
7,884
253
8,137
6,561
499
7,060|2022
Total
Funds
£
59,275
2,835
0|
|---|---|---|
|||62,110
19,008
1,780|
|||20,788|
|||41,322|
|||0
0
0
936
0
0
1,200
3,440
0
0
650
1,395
600
500
0
504
0
7,000
7,000
7,000
5,000
2,063
1,728
2,533|
|||41,548|
|||-226
8,364|
|||8,137|
The notes on page 6 form part of these accounts
Page 4
ROTARY IN HARPENDEN CIO
## STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED)
## FOR THE YEAR ENDED 30 JUNE 2023
|Donations of £400 or less
Inner Wheel Club of Harpenden Village
3rd Harpenden Scouts
Harpenden Lions
Young Citizen's Awards
RC of St Albans Verulamium re: Technology Tournament
Playpark Rothamsted Action Committee
Youth Event - Dragons' Den @ High Beeches
HACRO
Headway
Kids Out UK
Playskill charity
12th Harpenden Scouts
Keech Hospice Care
Harpenden 'Hopper'
High Street Methodist Church
The Fire Fighters Charity
Young Photographer
Youth event - Mock Interviews
Harpenden Rovers FC
A-T Society
Herts Young Homeless
Total donations of £400 or less|2023
Unrestricted
Restricted
Total
Funds
Funds
Funds
£
£
£
400
0
400
400
0
400
400
0
400
287
50
337
315
0
315
300
0
300
257
0
257
250
0
250
250
0
250
250
0
250
250
0
250
200
0
200
0
194
194
150
0
150
150
0
150
100
0
100
50
0
50
30
0
30
0
0
0
0
0
0
0
0
0
4,038
244
4,282|2022
Total
Funds
£
400
300
0
183
200
0
170
0
0
0
0
0
0
50
0
100
0
280
350
250
250|
|---|---|---|
|||2,533|
The notes on page 6 form part of these accounts
`
Page 5
## ROTARY IN HARPENDEN CIO
## BALANCE SHEET
## AS AT 30 JUNE 2023
|ASSETS
Cash at bank
Payments in advance
Creditor
Net current assets
represented by:
FUNDS
Unrestricted funds
Restricted funds
Receipts in advance|2023
£
37,438
865
0
38,303
6,561
499
31,243
38,303|2022
£
36,197
2,050
0|
|---|---|---|
|||38,247|
|||7,884
253
30,110|
|||38,247|
Approved by the Trustees on 10 October 2023 and signed on their behalf
|Claire Wright|B E Grant|
|---|---|
|Claire Wright|Brian Grant|
|Trustee|Trustee|
The notes on page 6 form part of these accounts
Page 6
## ROTARY IN HARPENDEN CIO
## NOTES TO THE ACCOUNTS
## FOR THE YEAR ENDED 30 JUNE 2023
## ACCOUNTING POLICIES
The accounts have been prepared under the historical cost convention and reflect the results of the charity's operations which are described in the Trustees' Report.
The accruals basis of accounting has been used.
## FUNDRAISING AND OTHER ACTIVITIES
||||
|---|---|---|
|FUNDRAISING AND OTHER ACTIVITIES
Restricted funds
Shoeboxes
Turkey/Syria Earthquake collection
Christmas Concert
Balloon Race
Collections for Ukraine
Unrestricted funds
Classics on the Common 2022
Quiz of Quizzes
Christmas Concert
Christmas Card
Highland Gathering
Jigsaw Evenings
TOTAL
GENERAL OVERHEAD EXPENSE
Printing & Consumables
Website development
Website platform charges
TOTAL|2023
Organiser's
Proceeds
Net
Costs
£
£
£
0
1,874
1,874
0
1,759
1,759
0
596
596
0
83
83
0
0
0
0
4,312
4,312
22,511
66,173
43,662
1,914
4,818
2,904
574
1,750
1,176
0
478
478
0
330
330
0
180
180
24,998
73,729
48,731
24,998
78,041
53,043
2023
£
96
469
393
958|2022|
|||Net
£
2,081
0
0
145
1,592|
|||3,818|
|||32,300
2,575
825
469
0
280|
|||36,449|
|||40,267|
|||2022|
|||£
210
1,213
357|
|||1,780|
## CHARITY TRANSACTIONS
There were no recognised gains or losses for the year other than those included in the income and expenditure account.