Trustees’ Annual Report for the period
From 01/01/22 Period start date To 31/12/22 Period end date Charity name: Farnham Common Village Hall
Charity registration number: 1163417
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the Charity shall be the provision & maintenance of a village hall for the use of the inhabitants of the Parish of Farnham Royal & the immediate vicinity without distinction of political, religious or their opinions including use for meetings,lectures & classes & for other forms of recreation & leisure-time occupation, with the object of improving the conditions of life for the said inhabitants |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Badminton, Karate, Yoga, Exercise classes, Dance, Radio Club, Short Mat Bowls, Village Hub, Taekwondo, Village Cinema, Dementia Group |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm they have had regard to the guidance issued by the Charity Commission |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Policy on grant making Para 1.38
Policy on Social investment Para 1.38 including program related investment Contribution made by volunteers Para 1.38 Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | It has been great to see the community using the Village Hall again after the long period of closure due to the Covid virus. It has made a significant difference to the children being able to have children’s parties again and the elderly being able to get together after such a long period of isolation. This is a great contribution to the mental well being of the community. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | This financial year we have just been grateful to be able to open the Village Hall for the community to get together for a variety of activities after the period of closure due to Covid. The Trustees feel that this is a significant achievement. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We have not raised significant amounts this FY due to everyone being very nervous about freely mixing due to the closure due to Covid. |
Investment performance against objectives Para 1.41 Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity has a good financial position at the end of the period with a £36,777 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | We have are working hard to achieve an increasingly better financial position the balance at bank is the best the Village Hall has ever been in as the hall survives from the hires of the hall. We are currently working on upgrading the hall to encourage more hires to enable us to work towards getting to a position of holding reserves. |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainty of the charity continuing this charity is very much needed within the community it serves |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hire Charges and occasional grants for specific projects. Fund raising is something the Charity is currently working towards with the start of the Village Cinema |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Ownership of a Village Hall which is for the use of the community and managed by Trustees of the Charity |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO Constitution |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trustees are generally found by introduction and then agreement of the Trustees and Management Committee to the role |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | We are currently working on our policy documents to ensure we have the relevant policies in place for the this purpose. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Trustees and Management Committee who manages the day to day bookings, accounts and requirement of the Village Hall with a casual worker who manages the cleaning and maintenance of the building. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Farnham Common Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | |
| Charity’s principal address | Victoria Road, Farnham Common SL2 3NL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Marilyn Rolfe | Chairman & Finance | |||
| Alex Glonek | IT Projects Manager | |||
| Peter Lomax | Parish Council Project Manager |
|||
| Jean Walker | Events Assistant | |||
| JudyTipping | Events Assistant | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Farnham Common Village Hall and surrounding land, tables, chairs etc |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
The assets and objects are held on behalf of the charity Farnham Common Village Hall for the benefit of the community of the Parish of Farnham Royal and surrounding area. This is the major part of the objects of the charities constituion |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
We are currently working with a solicitor towards registering the land at land registry |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Marilyn Rolfe Full name(s) Marilyn Ann Rolfe Position (eg Secretary, Chair Chair, etc) Date 25/10/23
INCOME & EXPENDITURE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2022 2022 Z021 INCOME GENERAL FUND Hall Hire Less 5% to Exceptional Maintenance Fund Grants- Donation Interest 20,650 11,797 -1,032.49 2.667 -589.61 17,765 Clnema Income. Exceptional Maintenance Fund Total Income 595 204 EXPENDITURE (HALL) Cleaning and Caretaking Contract Rates 7,335 5,676 Water Services Ga5 Electricity Fire Extinguisher Maintenance Maintenance & Repairs Cinema Window Cleaning Cleaning Materials Insurance Refurbishments Performing Rights Licence Assets 846 387 2,531 500 1,588 447 204 192 1,172 995 1.181 498 270 180 550 1.445 312 1.362 5,169 989 989 375 Sundry 364 18,755 18,344 XPENDITURE (OTHER) ndependent Examiners Gratuity anagement and Expenses -420 -60 loo -l(M) xp IT urplus (Deficit) for year 4,644 10.922 Scanned with Camscanner
FARNHAM COMMON VILLAGE HALL {Re8lstered Charlty No 1163417) BALANCE SHEEf at 31" December 2022 ASSErs NOTES 2022 2021 Bank Balances et Debtors Petty Cash NatWe5t Bank Less Not Presented 1,315 445 988 245 36.777 -955 30,267 UABILITIES Key Deposits {20 Door @ £10 20 @ £151 IB) Accrual Other Creditors Creditors Net Assets 500 420 780 Financed Reserve Add 5% of Lettings. 12,695 1,032 12,105 590 Transfer to General Reserve 13,727 11695 eneral Reserrfe Surplus brought forward Transfer from Buildin8 Reserve Deficit for year. 14,969 4,242 19,613 14,969 ..Chaimian- Marityn Rolfe r and on behalf of the Trustee5 (Trustees & Management Committee) IL1 Scanned with Camscanner
AIA INSTITUTE OF FINANCIAL , ACCOUNTANT THE ASSOCIAYION OF IPITERWATIONAL ACCOUNTANTS •ADAM- Adam Accoullt•ncy Umfted 324 Bath Road, SIou8h 8erkshlre. SLI 6JA TÈI: 01753 373 505 adama¢covntanry.co.uk Emall: 1nfo@adamaccountanty.co.uk ACCOUNTANcY* INDEPENDENT EXAMINEWS REPORTTO THE TRUSTEES OFTHE FARNHAM COMMON VIUAGE HALL I have examined the finandal statemerbts of the Farnham Common VlllaBe Hall for the yearended 31° December 2022. which comprise the statement of Flnancial A¢tNitles. the Balance sheet. and the related notes. The financial reporting framework that has been applled in thetr preparath)n is applicable with the law and United Kingdom Generd1 Acceptsd A¢countln8 PftC¢I. This report ts made le1¥tO the charitvs trustee5. as a body. I do not accept or assume reS)nsIbIlityto anyone other than the charity and rts trustees as a L1V. for my examinatK•n work, forthis pOrt. orforthe opinions I have fomied. Re5pertlve responslbllltie5 of trusteesand examiner The chari$ trustees are responsible for the preparation of the accounts. The charws trustees consider that an audit is not QuIred for this year under settion IW21 of the Charittes Act 2011lthe 2011 Act) and that an independent examination is needed. l am qualified to undertake such examinati)n by bein8 a qualffied certified member olthe Association of Intemattonal Accountarrt5. It is my responsibility to". Examine the accounts undersection 145 of the 2011 ACL To follow the pr¢xedures laid down In the general Directions given by the comrni5sion under sectTr 14515llbl of the 2011 Art. To state whether particular matters have come to my attention. Basls ot Independent examlnerfs report My eXaminatn was carried out In accordance wlth the general Dlrections glven by the Charity Commlsslon. An examlnatlon Indude5 a reviewof the accounttng records kept by the charrty and a comparlson of the accounts presented with those records. It also IrKludes consideration of any unusual item5 or disclosures in the accounts , and seekinB explanations from you as trustees conceminB any such matters. The pmcedures undertaken do not provlde all the evIden that would be requlred in an audÉt and consequently no opinion ts Sen as to whether. Scanned with Camscanner
IF AIA INSTITUTE OF FINANCIAL ACCOLINTANT TIIE ASSOCJAYION F INfÉRNATIONAL ACCOUNTAp¥rs the accounts present a 'true and faIrv[e. and the report Is Ilmlted to those mattèts Set out In the next statement Independent examlmrfs St•tem In connectk>n wrth mvexarnlnatk. matter has come to my attentlon: ill Whrth 8ives me reasonable cause to believe that in any matertal respect the requirements.. To keep accounting records in accordance with 5ertitin 130 of the 2011 Act and To prtpare accounts whl(h accord wlth the accountibva records and compty with the accounting requirements ofthe 2011 have not been met. The accounts been property prepared in xcordance with Unrted Klngdom GeneraltyAttepted Accounting Prattice. Matter5 OTr whlth l am requlred to rnport by exteptlon. I have nothingto report in respert of the followin8 matters where the Charities Att 2011 requires usto report to you. rf in our opinion: The infomation 8i¥En in the trustee< reFrt is irKonsstent in any materlal respect with the financial statements. or Suffioent accounting records have not been kept; or The finanual statements are not in 38reement with the acoJuntin8 recNds and returns or I have not received all the infomiation and explanatTons I requlre for my examination. Date.. 2fy0&2023 Adam Alsharff BA (ACC & FINI. CAT, AAIA AFAATAAIPA ACPA & MAAT IFAMemberM: 268995 I ALAMerfthrno". 4129541 MTMemberl*x 20284S321 AaiANkmbernol)73Q)3151 Company Re8lstered In En8land 140: 102736161 VAT NO.. 399182640 Scanned with Camscanner