## **Trustees’ Annual Report for the period** **From 01/01/22 Period start date To 31/12/22 Period end date Charity name: Farnham Common Village Hall** ## **Charity registration number: 1163417** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The object of the Charity shall be the**
**provision & maintenance of a village hall**
**for the use of the inhabitants of the**
**Parish of Farnham Royal & the**
**immediate vicinity without distinction of**
**political, religious or their opinions**
**including use for meetings,lectures &**
**classes & for other forms of recreation**
**& leisure-time occupation, with the**
**object of improving the conditions of life**
**for the said inhabitants**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Badminton, Karate, Yoga, Exercise**
**classes, Dance, Radio Club, Short Mat**
**Bowls, Village Hub, Taekwondo, Village**
**Cinema, Dementia Group**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees confirm they have had**
**regard to the guidance issued by the**
**Charity Commission**| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 Policy on Social investment Para 1.38 including program related investment Contribution made by volunteers Para 1.38 Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**It has been great to see the community**
**using the Village Hall again after the**
**long period of closure due to the Covid**
**virus. It has made a significant**
**difference to the children being able to**
**have children’s parties again and the**
**elderly being able to get together after**
**such a long period of isolation. This is**
**a great contribution to the mental well**
**being of the community.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**This financial year we have just been**
**grateful to be able to open the Village**
**Hall for the community to get together**
**for a variety of activities after the period**
**of closure due to Covid. The Trustees**
**feel that this is a significant**
**achievement.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**We have not raised significant amounts**
**this FY due to everyone being very**
**nervous about freely mixing due to the**
**closure due to Covid.**| Investment performance against objectives Para 1.41 Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity has a good financial**
**position at the end of the period with a**
**£36,777**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|**We have are working hard to achieve an**
**increasingly better financial position the**
**balance at bank is the best the Village**
**Hall has ever been in as the hall**
**survives from the hires of the hall. We**
**are currently working on upgrading the**
**hall to encourage more hires to enable**
**us to work towards getting to a position**
**of holding reserves.**| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No uncertainty of the charity continuing**
**this charity is very much needed within**
**the community it serves**| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Hire Charges and occasional grants for**
**specific projects. Fund raising is**
**something the Charity is currently**
**working towards with the start of the**
**Village Cinema**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Ownership of a Village Hall which is for**
**the use of the community and managed**
**by Trustees of the Charity**| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO Constitution**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Trustees are generally found by**
**introduction and then agreement of the**
**Trustees and Management Committee to**
**the role**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**We are currently working on our policy**
**documents to ensure we have the**
**relevant policies in place for the this**
**purpose.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Trustees and Management Committee**
**who manages the day to day bookings,**
**accounts and requirement of the Village**
**Hall with a casual worker who manages**
**the cleaning and maintenance of the**
**building.**| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Farnham Common Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|| |Charity’s principal address|Victoria Road,
Farnham Common SL2 3NL| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Marilyn Rolfe|Chairman & Finance||| ||Alex Glonek|IT Projects Manager||| ||Peter Lomax|Parish Council
Project Manager||| ||Jean Walker|Events Assistant||| ||JudyTipping|Events Assistant||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|Farnham Common Village Hall and surrounding land,
tables, chairs etc| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|The assets and objects are held on behalf of the charity
Farnham Common Village Hall for the benefit of the
community of the Parish of Farnham Royal and
surrounding area. This is the major part of the objects of
the charities constituion| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|We are currently working with a solicitor towards
registering the land at land registry| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Marilyn Rolfe **Full name(s)** Marilyn Ann Rolfe **Position (eg Secretary,** Chair **Chair, etc) Date** 25/10/23 INCOME & EXPENDITURE ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2022 2022 Z021 INCOME GENERAL FUND Hall Hire Less 5% to Exceptional Maintenance Fund Grants- Donation Interest 20,650 11,797 -1,032.49 2.667 -589.61 17,765 Clnema Income. Exceptional Maintenance Fund Total Income 595 204 EXPENDITURE (HALL) Cleaning and Caretaking Contract Rates 7,335 5,676 Water Services Ga5 Electricity Fire Extinguisher Maintenance Maintenance & Repairs Cinema Window Cleaning Cleaning Materials Insurance Refurbishments Performing Rights Licence Assets 846 387 2,531 500 1,588 447 204 192 1,172 995 1.181 498 270 180 550 1.445 312 1.362 5,169 989 989 375 Sundry 364 18,755 18,344 XPENDITURE (OTHER) ndependent Examiners Gratuity anagement and Expenses -420 -60 loo -l(M) xp IT urplus (Deficit) for year 4,644 10.922 Scanned with Camscanner FARNHAM COMMON VILLAGE HALL {Re8lstered Charlty No 1163417) BALANCE SHEEf at 31" December 2022 ASSErs NOTES 2022 2021 Bank Balances et Debtors Petty Cash NatWe5t Bank Less Not Presented 1,315 445 988 245 36.777 -955 30,267 UABILITIES Key Deposits {20 Door @ £10 20 @ £151 IB) Accrual Other Creditors Creditors Net Assets 500 420 780 Financed Reserve Add 5% of Lettings. 12,695 1,032 12,105 590 Transfer to General Reserve 13,727 11695 eneral Reserrfe Surplus brought forward Transfer from Buildin8 Reserve Deficit for year. 14,969 4,242 19,613 14,969 ..Chaimian- Marityn Rolfe r and on behalf of the Trustee5 (Trustees & Management Committee) IL1 Scanned with Camscanner AIA INSTITUTE OF FINANCIAL , ACCOUNTANT THE ASSOCIAYION OF IPITERWATIONAL ACCOUNTANTS •ADAM- Adam Accoullt•ncy Umfted 324 Bath Road, SIou8h 8erkshlre. SLI 6JA TÈI: 01753 373 505 adama¢covntanry.co.uk Emall: 1nfo@adamaccountanty.co.uk ACCOUNTANcY* INDEPENDENT EXAMINEWS REPORTTO THE TRUSTEES OFTHE FARNHAM COMMON VIUAGE HALL I have examined the finandal statemerbts of the Farnham Common VlllaBe Hall for the yearended 31° December 2022. which comprise the statement of Flnancial A¢tNitles. the Balance sheet. and the related notes. The financial reporting framework that has been applled in thetr preparath)n is applicable with the law and United Kingdom Generd1￿ Acceptsd A¢countln8 PftC¢I￿. This report ts made ￿le1¥tO the charitvs trustee5. as a body. I do not accept or assume reS￿)nsIbIlityto anyone other than the charity and rts trustees as a L￿1V. for my examinatK•n work, forthis ￿pOrt. orforthe opinions I have fomied. Re5pertlve responslbllltie5 of trusteesand examiner The chari￿$ trustees are responsible for the preparation of the accounts. The charws trustees consider that an audit is not ￿QuIred for this year under settion IW21 of the Charittes Act 2011lthe 2011 Act) and that an independent examination is needed. l am qualified to undertake such examinati)n by bein8 a qualffied certified member olthe Association of Intemattonal Accountarrt5. It is my responsibility to". Examine the accounts undersection 145 of the 2011 ACL To follow the pr¢xedures laid down In the general Directions given by the comrni5sion under sect￿Tr 14515llbl of the 2011 Art. To state whether particular matters have come to my attention. Basls ot Independent examlnerfs report My eXaminat￿n was carried out In accordance wlth the general Dlrections glven by the Charity Commlsslon. An examlnatlon Indude5 a reviewof the accounttng records kept by the charrty and a comparlson of the accounts presented with those records. It also IrKludes consideration of any unusual item5 or disclosures in the accounts , and seekinB explanations from you as trustees conceminB any such matters. The pmcedures undertaken do not provlde all the evIden￿ that would be requlred in an audÉt and consequently no opinion ts S￿en as to whether. Scanned with Camscanner IF AIA INSTITUTE OF FINANCIAL ACCOLINTANT TIIE ASSOCJAYION F INfÉRNATIONAL ACCOUNTAp¥rs the accounts present a 'true and faIrv[e￿. and the report Is Ilmlted to those mattèts Set out In the next statement Independent examlmrfs St•tem In connectk>n wrth mvexarnlnatk￿. matter has come to my attentlon: ill Whrth 8ives me reasonable cause to believe that in any matertal respect the requirements.. To keep accounting records in accordance with 5ertitin 130 of the 2011 Act and To prtpare accounts whl(h accord wlth the accountibva records and compty with the accounting requirements ofthe 2011 ￿ have not been met. The accounts been property prepared in xcordance with Unrted Klngdom GeneraltyAttepted Accounting Prattice. Matter5 OTr whlth l am requlred to rnport by exteptlon. I have nothingto report in respert of the followin8 matters where the Charities Att 2011 requires usto report to you. rf in our opinion: The infomation 8i¥En in the trustee< reF￿rt is irKonsstent in any materlal respect with the financial statements. or Suffioent accounting records have not been kept; or The finanual statements are not in 38reement with the acoJuntin8 recNds and returns or I have not received all the infomiation and explanatTons I requlre for my examination. Date.. 2fy0&2023 Adam Alsharff BA (ACC & FINI. CAT, AAIA AFAATAAIPA ACPA & MAAT IFAMemberM: 268995 I ALAMerfthrno". 4129541 MTMemberl*x 20284S321 AaiANkmbernol)73Q)3151 Company Re8lstered In En8land 140: 102736161 VAT NO.. 399182640 Scanned with Camscanner