2021-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2021 Period start date To 31[st] December 2021 Period end date

Charity name: Farnham Common Village Hall

Charity registration number: 1163417

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the Charity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Farnham Royal and its immediate vicinity without distinction of political, religious or their opinions. Including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The hiring of the Village Hall to the vast variety of groups that use the hall on a regular basis. The Village Cinema we have no will enable and enhance the communities lives and assist in preventing isolation.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have received and have regard to the guidance issued by the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	2021 was a year which gradually improved after the long period of Covid19 which affected all of the community in different ways and the income of the hall. We are continually working on growing our events which will give the opportunity for the community to socialise and to assist with the mental wellbeing of the community. We are running our afternoon monthly cinema sessions which we are pleased to say is well received and the attendance is growing. Our bookings are gradually coming back but unfortunately below the bookings we had pre-Covid. These will take a good time to recover as people are still nervous of meeting in groups. We continue to refurbish and update the venue which helps to make the hall a better environment for meetings and activities

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	During this financial year we were fortunate to be the receiver of grants from Buckinghamshire Council due to lack of revenue as a result of Covid 19. If we had not received these grants from the Council it would have been extremely difficult for the Village Hall to have continued. The grants have been a lifesafer.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	N/a
Amount of reserves held	Para 1.22	N/A
Reasons for holding zero reserves	Para 1.22	We unfortunately do not have the luxury of holding reserves we try to ensure that our bank account has sufficient funds to run the Village Hall for at least 3 – 6 months. Our charges for hire are kept to a minimum to ensure that the venue is of benefit to the majority of the community. This is a very fine balance but so far we have been successful and the Village Hall is a very central part to the community.
Details of fund materially in deficit	Para 1.24	Our cinema is not running at a profit the Trustees and Management Committee made the decision to run sessions as often as we can to ensure that the members of the community have the opportunity to socialise.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our principal course of funds is from the hire of the venue
Investment policy and objectives including any social investment policy adopted	Para 1.46	We currently do not have sufficient funds to invest
A description of the principal risks facing the charity	Para 1.46	Lack of volunteers
Other

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Reference and Administrative details

Charity name	Farnham Common Village Hall
Other name the charity uses	N/A
Registered charity number	1163417
Charity’s principal address	Victoria Road Farnham Common SL2 3NL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Peter Lomax
	JudyTipping
	Jean Walker
	Alex Glonak
	Duncan Wyllie		January - November 2021
	Marilyn Rolfe	Chairman

– Corporate trustees names of the directors at the date the report was approved

Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Marilyn Rolfe Full name(s) Marilyn Rolfe Position (eg Secretary, Chair Chair, etc) Date 28/10/22

FARNHAM COMMON VIIiAGE HALL IRegistered Chaiity No 116341 BALANCE SHE￿ at 31" Deomber 2021 NOTE5 Bank Balances et Debtors Petty Cash Natwest Bank Less Not Presented 2011 2020 988.24 245.00 0.00 30.50 30.266.34 1803.03 19,660.50 1212.00 18 448.58 18A79.08 28 463.31 £ 29.696.55 UABILMES Key Deposits120 Door @ £10 20 @ £15) (B) 500.00 Creditors 1.532.82 2 032.82 1,632.12 2 132.32 NEfASSEfs Represented by GENERAL FUND EXCEPTIONAL MAINTENANCE FUND 14.968.88 4,241.72 12 105.24 16346.96 27 663.73 .-Chalm￿n- Manlyn Rolfe Date:.--.... Forand on behalf of the Trustees (Trustees & Management Committee) IL4 Accourttsummaries EXCEPTIONAL mAl￿ENAN￿ FUND Balance as 1st JanI￿ry Add: 5% of Lettings @Income Intsre5t Transferto General Fund 12.105.24 589.61 11,583.J5 521.49 (LOO - 0.00 0.00 11694A5 12,105.24 GENERAL FUND Balance as l January Trar￿fer from Exceptional MaIntena￿e FuThl Surplus (Deficit) for year 4.24L72 14.732.74 0.00 10 727.16 10 491.02 14.968.88 4.241.72 Pagelof4 Scanned with Camscanner

FARNHAM COMMON VILLAGE HALL {Rewtered Clwity No 116341 INCOME & EXPENDrruRE AccouKfs FOR YEAR ENDED 31 DECEMBER 2021 GENERAL FUND NOTES 2021 2020 Hall Hire Less 5% to Exceptional maintenan￿ Fund 11.792.20 10,429.77 (H) - 589.61 - 521.49 11.202.59 9.908.28 Grants- Donation Interest Cinema Income 17,765.(X) 11,&84. 204.(M) 186.00 Exceptional Maintenance Fund 29.17L59 21,578.28 EXPENDITURE (HALL) Cleaning and Caretaking Contract Rates Water Services Gas Electricity Fire Extinguisher Maintenance maintenan￿ & Repairs Cinema Window Cleaning Cleaning Materials Insurance Refurbishments Performing Rights Licence Assets- 5,676.(XJ. 8.408.00 (F) 386.71 J9.36 1.588. 447.IX) 192.(K) 1.715.51 1,082.59 180.00 1.180.57 498.IX) 5.%1.61 118.84 0.00 312.40 417.07 359.91 1361.75 5.168.87 988.80 8.025.64 576.96 Covid Legal Sundry 1.024.81 1380.(K) 939.00 364.15 18344.43 32,(KS.30 EXPENDifftJRE (OTHER) Independent Examiners Gratuity Management and Expenses Surplus (Deficit) for year IE) £10,727.16 (10.491.021 Page2of4

FARNHAM COMMON VILLAGE HAiL (Re￿$t￿ed Charity Plo 1163417) IA) The assets of the charity comprising the land at Wictoria Road, Farnham Common and the buildings thereon known as the Farnham Common Willage Hall are vested in the Official Custodian for the Charities by virtue of a 5d￿rne dated 31 March 1935 subsequently amended by an order dated 26th July 1976. IB) Seletted regular users of the Hall are issued with front door keys on payments of £10 deposit (increased to £15) cash is held in readtness for refunds on return of keys. {c) All income to the E￿ptiOnal Maintenance ￿nd is derived by tTansferfrom the General Fun and is not-Restricted Fun ID} The -Gross Income" for the year is £29,761.20 calculated by adding back the Amount shown as deductions from expenditure and the amounts transfen-ed to the Exoptional maintenan￿ Fund. Total Shown in Accounts Add back EM.F transfers Cinema Income Grant Income 11.202.59 589.61 204.IX) 17.765.(Xl L8,558.61 29,761.20 {E) The Yotal Expendtture- forthe year is £18,444.43 {Fl Buckinghamshire Council- South Bucks District Council gave 2￿A discretionary relief in addition to the 80% mandatory relief IG) -management and Expense< refers to stationery, postage and similar expenses paid on behalf of the Charrty. No member of the Management Committee (who are Trustees) has ￿e1Ved any renumerations from the Charitrfsfunds. (H) 5% of the income from hire of the Hall is transferred to an Ex￿PtiOnal Maintenance Fund All interest from invested funds is transferred to the Exceptional Matntenance Fund. Page3of4

FARNHAM COMMON VILLAGE HALL (Registered Charlty No 1163417) INDEPENDE￿ EAAMINEIYS REpoKfTO THE TRusfEES i report on the Accounts of the Charity for the period ended 31 December 2021 are set out on pages I to 3 Respectlve Responsibility of Tntst￿ and Examiner The Trustees are responsible forthe preparation of the ac£ounts. The ChariWs Trustees consider that an audtt is not requffed for this year urmler settion 144 of the tharities Act 2011 (the tharities Act) and that an independent examination is needed. l am qualtfied to undertake the examination by being a qualified member of The Association of Chartered Certified Accountants. It is my responsibility to: examine the Accounts urKkrSectk)n 145 of tl Charities P£t to follow pr(Kedures laid down tn gerffil direct)ns8i¥en bythe Charity Commission under Section 145151(bl of the Chartttes Act to stste whether parti(JJlar matter5 have CO￿ to my attentK>n Basis of l+thpendent Exarni￿$ Repwt Commissioner& An eKamination includes a review of the accounting records kept by the charity and a comparison of the accounts presented wtth these re(x)rtls. It also indudes consideration of any unusual items or disck)sures in the accounts and seeking explanation from you as trustees COn￿[￿l￿g any such matters. The procedures undertaken do not provide all the eviden￿ that would be required tn an audiL and consequentty I do not express an audFt opinion on the view given by the accounts. In COnnec￿n with my examination. no matter has OTh to my attents)n {11 which gives me reasonable cause to believe that in any material respect the reqU1￿Ment. to keep accounting records in accordan￿ wtth sectK)n 130 of the Chartties Act to prepare accountswhich accord with a(munti¥E re(x>nLs artd to wmply with the accountirE (21 to which. in my opÈnion attention should be drawn in orderto enable a proper understand of the aC9)unts to be reached. Paul Laird FCCA Chartered Certtfied Puovntsnt 2 Fir Tfft Close St Leonanls Ringwood BH24 2QW Date: Page4of4

IhllNiIAM COMMON VIIiAaE IIAiL{IWw•d (th•rfly 110 116J4171 INDEPt'NDENT EXAMINEWS RElbORT TO THE TRUSIIES I roiM)n nn tho AcfJMinls nl Ili• Chlrfiy for lh• p•rtod •nded 310 O•c4mbw 2021 w• set(Mrton paysllo3 R&4th H•4M￿sIbIlIty ol Tn￿•ty and Ewwnln Tli• Tnistee5 4rtt restM)nslhlo faf Ilie prèp4rallon of tho •C¢A)Un￿ The Trustees can4der Ihat audlt Is not requktd fof thlsyw urnlor sactl(m IA4 ofth• th¥ltJes 2Alli dwtrles Acl) and ih•l •n Independont examlnallon Is nwded. l am quaff1￿ tD by beln8 a qu•lln•d m•mber of Th• Assodth)n of Ch•rtered Cejtlfied AccThm tt h my resp￿SIbIlIty to: S•ctlon 145(S)(b) of the c￿rItIeS Act Commlssloner& An examlmtlon Indudes a rnlew ofthe accountI￿reCOrdS kept ty the chafityand a and con5equentty I do not expre55 an awlltopknknn on the aco)unl& (l) whlth glves me reasonable ouse ts> belleve that In any material (espeetthe requlrement; to keep xcountthg records In ar£orda￿e wlth sethbn130 ofll* Charltks Act requl (2) to my o￿nIon attentlon Sh￿ be drawn In order to enable a proper undersknd of the ts to be reathd. Paul ialrd FCCA 2 FlrTree Close St Leona￿$ Aln8wood BH24 2QW Scanned with Camscanner