## **Trustees’ Annual Report for the period** **From 1[st] January 2021 Period start date To 31[st] December 2021 Period end date** ## **Charity name: Farnham Common Village Hall** ## **Charity registration number: 1163417** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Charity is the provision
and maintenance of a village hall for the
use of the inhabitants of the Parish of
Farnham Royal and its immediate vicinity
without distinction of political, religious or
their opinions. Including use for meetings,
lectures and classes and for other forms of
recreation and leisure-time occupation with
the object of improving the conditions of life
for the said inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The hiring of the Village Hall to the vast
variety of groups that use the hall on a
regular basis. The Village Cinema we have
no will enable and enhance the
communities lives and assist in preventing
isolation.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have received and have
regard to the guidance issued by the
Charity Commission on public benefit| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|2021 was a year which gradually improved
after the long period of Covid19 which
affected all of the community in different
ways and the income of the hall.
We are continually working on growing our
events which will give the opportunity for
the community to socialise and to assist
with the mental wellbeing of the
community. We are running our afternoon
monthly cinema sessions which we are
pleased to say is well received and the
attendance is growing.
Our bookings are gradually coming back
but unfortunately below the bookings we
had pre-Covid. These will take a good time
to recover as people are still nervous of
meeting in groups.
We continue to refurbish and update the
venue which helps to make the hall a better
environment for meetings and activities| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|During this financial year we were fortunate
to be the receiver of grants from
Buckinghamshire Council due to lack of
revenue as a result of Covid 19. If we had
not received these grants from the Council
it would have been extremely difficult for
the Village Hall to have continued. The
grants have been a lifesafer.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/a**| |Amount of reserves held|Para 1.22|**N/A**| |Reasons for holding zero
reserves|Para 1.22|We unfortunately do not have the luxury of
holding reserves we try to ensure that our
bank account has sufficient funds to run the
Village Hall for at least 3 – 6 months. Our
charges for hire are kept to a minimum to
ensure that the venue is of benefit to the
majority of the community. This is a very
fine balance but so far we have been
successful and the Village Hall is a very
central part to the community.| |Details of fund materially in
deficit|Para 1.24|Our cinema is not running at a profit the
Trustees and Management Committee
made the decision to run sessions as often
as we can to ensure that the members of
the community have the opportunity to
socialise.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our principal course of funds is from the
hire of the venue| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We currently do not have sufficient funds to
invest| |A description of the principal
risks facing the charity|Para 1.46|Lack of volunteers| |Other||| : ## **Reference and Administrative details** |Charity name|Farnham Common Village Hall| |---|---| |Other name the charity uses|N/A| |Registered charity number|1163417| |Charity’s principal address|Victoria Road
Farnham Common
SL2 3NL| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Peter Lomax|||| ||JudyTipping|||| ||Jean Walker|||| ||Alex Glonak|||| ||Duncan Wyllie||January - November
2021|| ||Marilyn Rolfe|Chairman||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**None**||| |||| |||| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Marilyn Rolfe **Full name(s)** Marilyn Rolfe **Position (eg Secretary,** Chair **Chair, etc) Date** 28/10/22 FARNHAM COMMON VIIiAGE HALL IRegistered Chaiity No 116341 BALANCE SHE￿ at 31" Deomber 2021 NOTE5 Bank Balances et Debtors Petty Cash Natwest Bank Less Not Presented 2011 2020 988.24 245.00 0.00 30.50 30.266.34 1803.03 19,660.50 1212.00 18 448.58 18A79.08 28 463.31 £ 29.696.55 UABILMES Key Deposits120 Door @ £10 20 @ £15) (B) 500.00 Creditors 1.532.82 2 032.82 1,632.12 2 132.32 NEfASSEfs Represented by GENERAL FUND EXCEPTIONAL MAINTENANCE FUND 14.968.88 4,241.72 12 105.24 16346.96 27 663.73 .-Chalm￿n- Manlyn Rolfe Date:.--.... Forand on behalf of the Trustees (Trustees & Management Committee) IL4 Accourttsummaries EXCEPTIONAL mAl￿ENAN￿ FUND Balance as 1st JanI￿ry Add: 5% of Lettings @Income Intsre5t Transferto General Fund 12.105.24 589.61 11,583.J5 521.49 (LOO - 0.00 0.00 11694A5 12,105.24 GENERAL FUND Balance as l January Trar￿fer from Exceptional MaIntena￿e FuThl Surplus (Deficit) for year 4.24L72 14.732.74 0.00 10 727.16 10 491.02 14.968.88 4.241.72 Pagelof4 Scanned with Camscanner FARNHAM COMMON VILLAGE HALL {Rewtered Clwity No 116341 INCOME & EXPENDrruRE AccouKfs FOR YEAR ENDED 31 DECEMBER 2021 GENERAL FUND NOTES 2021 2020 Hall Hire Less 5% to Exceptional maintenan￿ Fund 11.792.20 10,429.77 (H) - 589.61 - 521.49 11.202.59 9.908.28 Grants- Donation Interest Cinema Income 17,765.(X) 11,&84. 204.(M) 186.00 Exceptional Maintenance Fund 29.17L59 21,578.28 EXPENDITURE (HALL) Cleaning and Caretaking Contract Rates Water Services Gas Electricity Fire Extinguisher Maintenance maintenan￿ & Repairs Cinema Window Cleaning Cleaning Materials Insurance Refurbishments Performing Rights Licence Assets- 5,676.(XJ. 8.408.00 (F) 386.71 J9.36 1.588. 447.IX) 192.(K) 1.715.51 1,082.59 180.00 1.180.57 498.IX) 5.%1.61 118.84 0.00 312.40 417.07 359.91 1361.75 5.168.87 988.80 8.025.64 576.96 Covid Legal Sundry 1.024.81 1380.(K) 939.00 364.15 18344.43 32,(KS.30 EXPENDifftJRE (OTHER) Independent Examiners Gratuity Management and Expenses Surplus (Deficit) for year IE) £10,727.16 (10.491.021 Page2of4 FARNHAM COMMON VILLAGE HAiL (Re￿$t￿ed Charity Plo 1163417) IA) The assets of the charity comprising the land at Wictoria Road, Farnham Common and the buildings thereon known as the Farnham Common Willage Hall are vested in the Official Custodian for the Charities by virtue of a 5d￿rne dated 31 March 1935 subsequently amended by an order dated 26th July 1976. IB) Seletted regular users of the Hall are issued with front door keys on payments of £10 deposit (increased to £15) cash is held in readtness for refunds on return of keys. {c) All income to the E￿ptiOnal Maintenance ￿nd is derived by tTansferfrom the General Fun and is not-Restricted Fun ID} The -Gross Income" for the year is £29,761.20 calculated by adding back the Amount shown as deductions from expenditure and the amounts transfen-ed to the Exoptional maintenan￿ Fund. Total Shown in Accounts Add back EM.F transfers Cinema Income Grant Income 11.202.59 589.61 204.IX) 17.765.(Xl L8,558.61 29,761.20 {E) The Yotal Expendtture- forthe year is £18,444.43 {Fl Buckinghamshire Council- South Bucks District Council gave 2￿A discretionary relief in addition to the 80% mandatory relief IG) -management and Expense< refers to stationery, postage and similar expenses paid on behalf of the Charrty. No member of the Management Committee (who are Trustees) has ￿e1Ved any renumerations from the Charitrfsfunds. (H) 5% of the income from hire of the Hall is transferred to an Ex￿PtiOnal Maintenance Fund All interest from invested funds is transferred to the Exceptional Matntenance Fund. Page3of4 FARNHAM COMMON VILLAGE HALL (Registered Charlty No 1163417) INDEPENDE￿ EAAMINEIYS REpoKfTO THE TRusfEES i report on the Accounts of the Charity for the period ended 31 December 2021 are set out on pages I to 3 Respectlve Responsibility of Tntst￿ and Examiner The Trustees are responsible forthe preparation of the ac£ounts. The ChariWs Trustees consider that an audtt is not requffed for this year urmler settion 144 of the tharities Act 2011 (the tharities Act) and that an independent examination is needed. l am qualtfied to undertake the examination by being a qualified member of The Association of Chartered Certified Accountants. It is my responsibility to: examine the Accounts urKkrSectk)n 145 of tl* Charities P£t to follow pr(Kedures laid down tn gerffil direct*)ns8i¥en bythe Charity Commission under Section 145151(bl of the Chartttes Act to stste whether parti(JJlar matter5 have CO￿ to my attentK>n Basis of l+thpendent Exarni￿$ Repwt Commissioner& An eKamination includes a review of the accounting records kept by the charity and a comparison of the accounts presented wtth these re(x)rtls. It also indudes consideration of any unusual items or disck)sures in the accounts and seeking explanation from you as trustees COn￿[￿l￿g any such matters. The procedures undertaken do not provide all the eviden￿ that would be required tn an audiL and consequentty I do not express an audFt opinion on the view given by the accounts. In COnnec￿n with my examination. no matter has OTh to my attents)n {11 which gives me reasonable cause to believe that in any material respect the reqU1￿Ment. to keep accounting records in accordan￿ wtth sectK)n 130 of the Chartties Act to prepare accountswhich accord with a(munti¥E re(x>nLs artd to wmply with the accountirE (21 to which. in my opÈnion attention should be drawn in orderto enable a proper understand of the aC9)unts to be reached. Paul Laird FCCA Chartered Certtfied Puovntsnt 2 Fir Tfft Close St Leonanls Ringwood BH24 2QW Date: Page4of4 IhllNiIAM COMMON VIIiAaE IIAiL{IWw•d (th•rfly 110 116J4171 INDEPt'NDENT EXAMINEWS RElbORT TO THE TRUSIIES I roiM)n nn tho AcfJMinls nl Ili• Chlrfiy for lh• p•rtod •nded 310 O•c4mbw 2021 w• set(Mrton paysllo3 R&4th H•4M￿sIbIlIty ol Tn￿•ty and Ewwnln Tli• Tnistee5 4rtt restM)nslhlo faf Ilie prèp4rallon of tho •C¢A)Un￿ The Trustees can4der Ihat audlt Is not requktd fof thlsyw urnlor sactl(m IA4 ofth• th¥ltJes 2Alli dwtrles Acl) and ih•l •n Independont examlnallon Is nwded. l am quaff1￿ tD by beln8 a qu•lln•d m•mber of Th• Assodth)n of Ch•rtered Cejtlfied AccThm tt h my resp￿SIbIlIty to: S•ctlon 145(S)(b) of the c￿rItIeS Act Commlssloner& An examlmtlon Indudes a rnlew ofthe accountI￿reCOrdS kept ty the chafityand a and con5equentty I do not expre55 an awlltopknknn on the aco)unl& (l) whlth glves me reasonable ouse ts> belleve that In any material (espeetthe requlrement; to keep xcountthg records In ar£orda￿e wlth sethbn130 ofll* Charltks Act requl (2) to my o￿nIon attentlon Sh￿ be drawn In order to enable a proper undersknd of the ts to be reathd. Paul ialrd FCCA 2 FlrTree Close St Leona￿$ Aln8wood BH24 2QW Scanned with Camscanner