Trustees’ Annual Report for the period
From 1[st] January 2020 Period start date To 31[st] December 2020 Period end date
Charity name: Farnham Common Village Hall
Charity registration number: 1163417
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the Charity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Farnham Royal and its immediate vicinity without distinction of political, religious or their opinions. Including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The hiring of the Village Hall to the vast variety of groups that use the hall on a regular basis. The Village Cinema we have no will enable and enhance the communities lives and assist in preventing isolation. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have received and have regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 2020 has been a difficult year with the Village Hall having been closed for the majority of the year due to Covid 19. The Trustees and the Management Committee have used the time to update the hall and decorate. We are pleased to say that this has had a significant impact on the hall. We still have the kitchen area to upgrade but this is in our plan as and when funds allow. We are pleased to say that we are running our monthly afternoon cinema sessions which has been received well with the community and gives everyone now an opportunity to socialise more now that Covid 19 restrictions are a lot more relaxed. We are working on further events which give the opportunity for the community to socialise and to assist with the mental wellbeing of the community as 2020 was a. year where everyone has struggled due to having to isolate for a considerable period of the year. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Fortunately we were the receiver of grants from Buckinghamshire Council due to lack of revenue as a result of Covid 19. If we had not received these grants from the Council it would have been extremely difficult for the Village Hall to have continued. The grants have been a lifesafer. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | N/a |
| Amount of reserves held | Para 1.22 | N/A |
| Reasons for holding zero reserves |
Para 1.22 | We unfortunately do not have the luxury of holding reserves we try to ensure that our bank account has sufficient funds to run the Village Hall for at least 3 – 6 months. Our charges for hire are kept to a minimum to ensure that the venue is of benefit to the majority of the community. This is a very fine balance but so far we have been successful and the Village Hall is a very central part to the community. |
| Details of fund materially in deficit |
Para 1.24 | Our cinema is not currently running at a profit the Trustees and Management Committee have made the decision to run sessions as often as we can to ensure that the members of the community have the opportunity to socialise. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our principal course of funds is from the hire of the venue |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | We currently do no thave sufficient funds to invest |
| A description of the principal risks facing the charity |
Para 1.46 | Lack of volunteers |
| Other |
:
Reference and Administrative details
| Charity name | Farnham Common Village Hall |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1163417 |
| Charity’s principal address | Victoria Road Farnham Common SL2 3NL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Duncan Wyllie | ||||
| Peter Lomax | ||||
| JudyTipping | ||||
| Jean Walker | ||||
| Alex Glonak | ||||
| Marilyn Rolfe | Chairman | |||
– Corporate trustees names of the directors at the date the report was approved
Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | **Dates acted if not for whole year ** | |
|---|---|---|
| None | ||
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Marilyn Rolfe | |
|---|---|---|
| Marilyn Rolfe | ||
Chair |
||
| 30/10/21 | ||
| 30/10/21 |
FARNHAM COMMON VILLAGE HALL IRtylrt•rnd Ch•rfty No 116341 &4LANCE SHEEf •t 31M December 2010 NOTES IA) 1020 X119 B•nk B•l•nc•• •t O•btors Petty C•sh N•tW•st B•nk L•ss Not Pr•s•nt•d 1,277.06 170.50 19,660.58 26,491,36 995 £ 18M79. 27843.26 UABILMES K•y D•poslts120 Door @ £10 20 @ £15) (81 500.(KI 500.00 Credltors L632.12 626.77 16. Represented bv GENERAL FUND EXCEPTIONAL MAINTENAN FUND 4,241.72 12 105.24 16 14,732.74 11583.75. Z6 316.49 ..Chalrman- Marilyn Rolfe Date:.... q-q...Ko: For and on behalf of the Trustees (frustees & Management Comrnittee) Account Summaries EXCEPTIONAL MAIKfENANCE FUND Balance as l January Add: 5% of Lettings @Income Interest Transferto General Fund 11.583.75 521.49 9.804.53 1,779.22 0.00 0.00 11,583.75 0.00 12,105.24 GENERAL FUND lalance as i%t January rransfer from Exceptional Maintenance Fund iurplus {Defi¢it} for year 14,732.74 557.73 0.00 14 175.01 14.732.74 10 491.02 4,241.72 Pagelof4 Scanned with Camscanner
FARNIL4M COMMON VIILAGI IIALL IAW•v•d Ch•th Na JJ114111 INCOME a EXPINDITURE ACCOUNTS FON YEAR IIIDID JIII DICIM•IR 1010 GENERAL FUP4D Hall Hlrn L•s$ 5% to Exc•ptloMI M•lnt•Mnc• Fund PK¢TES Iq429.7Y JS,$11,11 11,105.0• Grnnts. Domtlon Int•r•it an•m• IrKom• Ex¢•ptloMI M•lnt•MrK• Fund 1,09O,00 i•a.cffj. 4,JSI.94 11,578.21 J2,25J.OJ EXPENDmJftE (HAIL) aunlr¢ •nd C•r•t•klry C•ntrn¢t R•t•s W•t•r S•Nk•s 8,401,00. 10,200.00 699,36 1,715.51 1082.59 180.LKI 5,961.61 118.84 120,00 927,46 1,918.82 1,554.19 180, 2,030.90 4,994.76 90.00 1,238.12 1,337.16 Ehrtrlc Flr• Extlr*ulsh•r M•lnt•Tr•nc• M•lnt•n•nc• & R•wlrs an•m• Wlndow a••nl a••nlw M•t•rl•ls Insurnnc• R•fvrbl$hrMnts Perfomlng Rlzhts Lk•ne• Assèts- 417.07 1359.91 8,025.64 687.92 576.96 1,024.81 1,380.00 939.1)0 Covld Legal Sundry 457,86 32,009.30 25,018.02 PENDUTURE {OTHER) nd¢p•ndent Ex•mln•rs Grntulty Aanaqem•nt •rKI Expens•s (G) 60.00 urplus (Deficlt) for year (E) (10,491.021 14,175.01 P•ie2d4 Scanned with Camscanner
FA E HALL IRe8lstered Ch•rlty No 1163417) {Al The asséts of the Charity eomprislng the land at Vlctoria Road, Farnham Common and the bulldlngs thereon known as the Farnham Common Vlllage Hall are vested In the Offlclal Custodlan for the Charftles by vlrtue of a Scheme dated 31" Marth 1935 subsequently amènded by an ordèr dated 26th July 1976. (B) Seletted regular users of the H•ll are l$sued wlth front door keys on payments of £10 depos {increased to £151 cash Is hèld In r•*dlness for r•funds on return of keys. (c) All income to the Exceptlonal Malntenance Flnd Ss derlv•d by trnnsfer from the General Fun and Is not"Re5trfct•d Fund" (DI The "Gross Income" for the year15 £21,562.30 calculated by addlrq back the Amount shown as dedurtions from expendlture and the amounts trdnsferred to the Exceptional Maintenance FuThl. Totsl Shown In Accounts Add back E.M.F trarthrs Cinema Income Grdnt IrKome 9.908.28 521.49 186. 11,484.IX) 12,191.49 22,099.77 (E) The Yotal Expenditure" forthe year Is £32,069.30 (F) Buckinghamshire Council - South Bucks District Council gave 20% discretionary relief in addition to the 80% mandatory relief (G) °Management and Expense< refers to stationery, postage and simTlar expenses paid on behalfof the Charity. No member of the Management Committee (who are Trustees) has receNed any renumerdtions from the Charit(s funds. (H) 5% of the intome from hire of the Hall is transferred to an Exceptlonal Maintenance FurKI All interest from invested funds is trdnsferred to the Exceptional Maintenance Fur. Page3of4 Scanned with Camscanner
FARNHAM COMMON VILiAGE HALL (Refflstered Charlty No 11634171 114DEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report on the Account5 of the Charity for the period ended 31sI December 2020 are set out on pag•s I to 3 Respertlve Respon51blllty olTrnstee$ ond Examlner The Trustees are responslble for the prepar4tlon of the accounts. The CharlVs Trustees conslder that an audit Is not requlred for thls year under sectlon 144 of the charities Act 2011 (the charities Act) and that an Independent examlnation 15 needed. l am qualified to undertake the examination by beiN4 a quallfied member of The Ass(Kiatlon of Chartered Certified Accountants. It Is my responslbtllty to". examlne the ACCnts Urer Sectlon 145 of the tharFtles Art to follow procedures lald dovm in general dlrections gtven by the Charity Commisslon under Sertion 14515llbl of the (harities Act to state whether partirular matters ha¥e corne to my attention Basls of Independent Ex•mlnerf$ Report My examination was carried out in accordance with the General Direcbons given bythe Charity Commi55ioners. An examination Indudes a relryew of the accounting records kept by the charity and a compari50n of the accounts presented wtth these record& It also Indudes consideration of any unusual items or disdosures in the accounts and seeking explanatlon from you as trustees conceming any such matters. The w0dre5 undertaken do not provide all the ewdence that would be required in an audiL and consequently I do not express an audit opinlon on the wew given bythe accounts. Independent Examlnerfs Ststanent In conn&tion with my examination. no matter has come to my attentlon 111 which gives me reasonable (ause to believethat in any material respect the requiremen¢ to keep accountlng records Sn accordance with section 130 of the Charitie5 Art to prepare accounts whlth accord with the accounting records and to comply wlth the accounting requirements ofthe Charities Actlon have been met or (21 to whlch. in my opinion attention should be drawn in order to enable a proper understsnd of the accounts to be reathed. Date: 2q oc4tsk¥ Paul Lalrd FCCA Chartered Certlfied Accountant Azets The Mill House Boundary Road Loudwater, High Wycombe HPIO gQN Page4of4 Scanned with Camscanner