## **Trustees’ Annual Report for the period**
## **From 1[st] January 2020 Period start date To 31[st] December 2020 Period end date**
## **Charity name: Farnham Common Village Hall**
## **Charity registration number: 1163417**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Charity is the provision
and maintenance of a village hall for the
use of the inhabitants of the Parish of
Farnham Royal and its immediate vicinity
without distinction of political, religious or
their opinions. Including use for meetings,
lectures and classes and for other forms of
recreation and leisure-time occupation with
the object of improving the conditions of life
for the said inhabitants.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The hiring of the Village Hall to the vast
variety of groups that use the hall on a
regular basis. The Village Cinema we have
no will enable and enhance the
communities lives and assist in preventing
isolation.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have received and have
regard to the guidance issued by the
Charity Commission on public benefit|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|2020 has been a difficult year with the
Village Hall having been closed for the
majority of the year due to Covid 19. The
Trustees and the Management Committee
have used the time to update the hall and
decorate. We are pleased to say that this
has had a significant impact on the hall.
We still have the kitchen area to upgrade
but this is in our plan as and when funds
allow.
We are pleased to say that we are running
our monthly afternoon cinema sessions
which has been received well with the
community and gives everyone now an
opportunity to socialise more now that
Covid 19 restrictions are a lot more
relaxed.
We are working on further events which
give the opportunity for the community to
socialise and to assist with the mental
wellbeing of the community as 2020 was a.
year where everyone has struggled due to
having to isolate for a considerable period
of the year.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
||||
Other
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Fortunately we were the receiver of grants
from Buckinghamshire Council due to lack
of revenue as a result of Covid 19. If we
had not received these grants from the
Council it would have been extremely
difficult for the Village Hall to have
continued. The grants have been a
lifesafer.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/a**|
|Amount of reserves held|Para 1.22|**N/A**|
|Reasons for holding zero
reserves|Para 1.22|We unfortunately do not have the luxury of
holding reserves we try to ensure that our
bank account has sufficient funds to run the
Village Hall for at least 3 – 6 months. Our
charges for hire are kept to a minimum to
ensure that the venue is of benefit to the
majority of the community. This is a very
fine balance but so far we have been
successful and the Village Hall is a very
central part to the community.|
|Details of fund materially in
deficit|Para 1.24|Our cinema is not currently running at a
profit the Trustees and Management
Committee have made the decision to run
sessions as often as we can to ensure that
the members of the community have the
opportunity to socialise.|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our principal course of funds is from the
hire of the venue|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We currently do no thave sufficient funds to
invest|
|A description of the principal
risks facing the charity|Para 1.46|Lack of volunteers|
|Other|||
:
## **Reference and Administrative details**
|Charity name|Farnham Common Village Hall|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|1163417|
|Charity’s principal address|Victoria Road
Farnham Common
SL2 3NL|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Duncan Wyllie||||
||Peter Lomax||||
||JudyTipping||||
||Jean Walker||||
||Alex Glonak||||
||Marilyn Rolfe|Chairman|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name n/a**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year **||
|---|---|---|
|**None**|||
||||
||||
||||
||||
||||
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Marilyn Rolfe||
|---|---|---|
||Marilyn Rolfe||
||
Chair||
||30/10/21||
||30/10/21||
FARNHAM COMMON VILLAGE HALL IRtylrt•rnd Ch•rfty No 116341
&4LANCE SHEEf •t 31M December 2010
NOTES
IA)
1020
X119
B•nk B•l•nc•• •t
O•btors
Petty C•sh
N•tW•st B•nk
L•ss Not Pr•s•nt•d
1,277.06
170.50
19,660.58
26,491,36
995
£ 18M79.
27843.26
UABILMES
K•y D•poslts120 Door @ £10
20 @ £15) (81
500.(KI
500.00
Credltors
L632.12
626.77
16.
Represented bv
GENERAL FUND
EXCEPTIONAL MAINTENAN FUND
4,241.72
12 105.24
16
14,732.74
11583.75.
Z6 316.49
..Chalrman- Marilyn Rolfe Date:....
q-q...Ko:
For and on behalf of the Trustees (frustees & Management Comrnittee)
Account Summaries
EXCEPTIONAL MAIKfENANCE FUND
Balance as l January
Add: 5% of Lettings @Income
Interest
Transferto General Fund
11.583.75
521.49
9.804.53
1,779.22
0.00
0.00
11,583.75
0.00
12,105.24
GENERAL FUND
lalance as i%t January
rransfer from Exceptional Maintenance Fund
iurplus {Defi¢it} for year
14,732.74
557.73
0.00
14 175.01
14.732.74
10 491.02
4,241.72
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FARNIL4M COMMON VIILAGI IIALL IAW•v•d Ch•th Na JJ114111
INCOME a EXPINDITURE ACCOUNTS FON YEAR IIIDID JIII DICIM•IR 1010
GENERAL FUP4D
Hall Hlrn
L•s$ 5% to Exc•ptloMI
M•lnt•Mnc• Fund
PK¢TES
Iq429.7Y
JS,$11,11
11,105.0•
Grnnts. Domtlon
Int•r•it
an•m• IrKom•
Ex¢•ptloMI M•lnt•MrK• Fund
1,09O,00
i•a.cffj.
4,JSI.94
11,578.21
J2,25J.OJ
EXPENDmJftE (HAIL)
aunlr¢ •nd C•r•t•klry C•ntrn¢t
R•t•s
W•t•r S•Nk•s
8,401,00.
10,200.00
699,36
1,715.51
1082.59
180.LKI
5,961.61
118.84
120,00
927,46
1,918.82
1,554.19
180,
2,030.90
4,994.76
90.00
1,238.12
1,337.16
Ehrtrlc
Flr• Extlr*ulsh•r M•lnt•Tr•nc•
M•lnt•n•nc• & R•wlrs
an•m•
Wlndow a••nl
a••nlw M•t•rl•ls
Insurnnc•
R•fvrbl$hrMnts
Perfomlng Rlzhts Lk•ne•
Assèts-
417.07
1359.91
8,025.64
687.92
576.96
1,024.81
1,380.00
939.1)0
Covld
Legal
Sundry
457,86
32,009.30
25,018.02
PENDUTURE {OTHER)
nd¢p•ndent Ex•mln•rs Grntulty
Aanaqem•nt •rKI Expens•s
(G)
60.00
urplus (Deficlt) for year
(E)
(10,491.021
14,175.01
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FA
E HALL IRe8lstered Ch•rlty No 1163417)
{Al The asséts of the Charity eomprislng the land at Vlctoria Road, Farnham Common and the
bulldlngs thereon known as the Farnham Common Vlllage Hall are vested In the Offlclal Custodlan
for the Charftles by vlrtue of a Scheme dated 31" Marth 1935 subsequently amènded by an ordèr
dated 26th July 1976.
(B) Seletted regular users of the H•ll are l$sued wlth front door keys on payments of £10 depos
{increased to £151 cash Is hèld In r•*dlness for r•funds on return of keys.
(c)
All income to the Exceptlonal Malntenance Flnd Ss derlv•d by trnnsfer from the General Fun and Is
not"Re5trfct•d Fund"
(DI The "Gross Income" for the year15 £21,562.30 calculated by addlrq back the Amount shown as
dedurtions from expendlture and the amounts trdnsferred to the Exceptional Maintenance FuThl.
Totsl Shown In Accounts
Add back E.M.F trarthrs
Cinema Income
Grdnt IrKome
9.908.28
521.49
186.
11,484.IX)
12,191.49
22,099.77
(E)
The Yotal Expenditure" forthe year Is £32,069.30
(F) Buckinghamshire Council - South Bucks District Council gave 20% discretionary relief in addition
to the 80% mandatory relief
(G) °Management and Expense< refers to stationery, postage and simTlar
expenses paid on behalfof the Charity. No member of the Management
Committee (who are Trustees) has receNed any renumerdtions from the
Charit(s funds.
(H) 5% of the intome from hire of the Hall is transferred to an Exceptlonal
Maintenance FurKI
All interest from invested funds is trdnsferred to the Exceptional Maintenance Fur.
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FARNHAM COMMON VILiAGE HALL (Refflstered Charlty No 11634171
114DEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
I report on the Account5 of the Charity for the period ended 31sI December 2020 are set out on
pag•s I to 3
Respertlve Respon51blllty olTrnstee$ ond Examlner
The Trustees are responslble for the prepar4tlon of the accounts. The CharlVs Trustees conslder
that an audit Is not requlred for thls year under sectlon 144 of the charities Act 2011 (the charities
Act) and that an Independent examlnation 15 needed. l am qualified to undertake the examination
by beiN4 a quallfied member of The Ass(Kiatlon of Chartered Certified Accountants.
It Is my responslbtllty to".
examlne the ACCnts Urer Sectlon 145 of the tharFtles Art
to follow procedures lald dovm in general dlrections gtven by the Charity Commisslon under
Sertion 14515llbl of the (harities Act
to state whether partirular matters ha¥e corne to my attention
Basls of Independent Ex•mlnerf$ Report
My examination was carried out in accordance with the General Direcbons given bythe Charity
Commi55ioners. An examination Indudes a relryew of the accounting records kept by the charity and a
compari50n of the accounts presented wtth these record& It also Indudes consideration of any unusual
items or disdosures in the accounts and seeking explanatlon from you as trustees conceming any such
matters. The w0dre5 undertaken do not provide all the ewdence that would be required in an audiL
and consequently I do not express an audit opinlon on the wew given bythe accounts.
Independent Examlnerfs Ststanent
In conn&tion with my examination. no matter has come to my attentlon
111 which gives me reasonable (ause to believethat in any material respect the requiremen¢
to keep accountlng records Sn accordance with section 130 of the Charitie5 Art
to prepare accounts whlth accord with the accounting records and to comply wlth the accounting
requirements ofthe Charities Actlon have been met or
(21 to whlch. in my opinion attention should be drawn in order to enable a proper understsnd of the
accounts to be reathed.
Date: 2q oc4tsk¥
Paul Lalrd FCCA
Chartered Certlfied Accountant
Azets
The Mill House
Boundary Road
Loudwater, High Wycombe HPIO gQN
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