2025-03-31-accounts

PETHAM VILLAGE HALL A charitable incorporated organisation

Report and Financial Statements For the year ended 31 March 2025

Contents

1. Legal and administrative information

2. Report of the Management Committee

3. Report of the independent examiner

4. Income and expenditure statement

5. Balance Sheet

6. Fixed asset schedule

Legal and administrative information

Charity name: Petham Village Hall Charity registration number: 1163331 Place of establishment: Church Lane Petham Canterbury CT4 5RD HMRC charities reference: ZD17748 HMRC UTR: 82779 12185

Management Committee during the year:

Mr S Collins Chair Mrs G Miller Vice-chair Mr P Coombs Treasurer Mrs S Acaster Bookings Secretary Mrs C Coleman (resigned 13[th] January 2025) Mr M Kingsland Mrs M Moys Mr N Clarke Mr D Henderson (deceased 30[th] September 2024) Mr D Selwyn Mr T Miller Mr D Page (co-opted 29[th] January 2025)

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Report of the Management Committee

The Hall’s aim is to operate and promote the village hall for the benefit of the inhabitants of the Parish of Petham and the wider public by way of hiring space in the premises to individuals, activity groups and businesses for the purposes of educational, artistic, cultural, social gatherings, and exercise or other leisure time pursuits for the benefit of the individuals taking part. The pre-existing activity/cultural groups continued to use the hall for their regular sessions/meetings during the year, and a new hirer commenced providing classes in Kung Fu martial arts.

An annual general meeting was held on 6[th] August June 2024 at which Mr Scott Collins and Mrs Gill Miller were re-elected as management committee Chair and Vice-chair respectively. Mr Dane Henderson was co-opted onto the management committee at the meeting and provided considerable help in addressing the Hall’s compliance with Legionella monitoring and the heat pump leak before his untimely death in September. Mr Henderson’s committee place was replaced by Mr Darren Page in January 2025. It was decided at the AGM to mark the forthcoming 20[th] anniversary of the official opening of the hall by holding a fundraising event on 4[th] October 2025.

The activity of the letting the hall generated income of £30,556 and deduction of the associated expenditure of £26,025 resulted in an operating surplus of £4,531, which was reduced to a small deficit of £544 after deduction of asset depreciation totalling £5,075. However, the income included: (1) a grant of £1,000 from Petham Parish Council to fund the 50% hire-fee discount given to Parish residents that was introduced in 2024 at the Council’s request, and: (2) a payment of £1,260 received from the Petham One Hundred walking group that had been wound up and decided to donate its final cash balance to the Hall.

Three leaks from joints in the underground pipework of the ground source heat pump were located at the annual heat-pump maintenance service in June 2024 and the defective joints were replaced in September 2024 at a cost of £1,767. However, the system was not made wholly leak-free but operated adequately over the 2024/25 winter with regular fluid top-ups. The power used to operate the heat pump is the main element of the Hall’s electricity consumption and the committee decided to investigate the installation of solar panels on the roof of the hall. Three outline quotes were obtained in July and at its meeting on 14[th] October 2024, the committee decided to invite Convert Energy Limited to provide a full quote and prepare an application to Canterbury City Council for planning consent to install 28 solar panels. A fee of £960 for this service was paid in October 2024, and the expenditure was treated as a revenue cost in repairs and maintence account. Convert Energy provided its full quote in January 2025 in the sum of £27,704, which the committee accepted, and the company submitted the planning application in February 2025 having paid the associated fee of £359, which it agreed to add to the final invoice making the total cost £28,063. When paid after the installation has been completed, this cost will to be added to the capital cost of the hall building.

The total income of £30,556 exceeded the threshold of £25,000 above which the accounts are subject to an independent examination and Mrs Lesley Grove of Accuracy Accounts, who carried out an examination of the 2023-24 accounts, has agreed to examine the 2024-25 accounts.

Peter Coombs Scott Collins Treasurer Chairman

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Income and Expenditure Account for the Year Ended 31 March 2025

Income Regular hire fees Weekend hire fees Donations Grants Compensation Other income Sundry receipts Deposit & Building Society interest Expenditure Accountancy Cleaning Display Electricity Gardening Insurance Legionella control Licenses Phone & internet Repairs & Maintenance Security Sundry expenses Waste disposal Water Websites Total expenditure Operating surplus Depreciation Plant and equipment Fixtures and fittings Net surplus/deficit	31.03.25 £ 5,264 18,855 1,261 1,000 148	31.03.24 £ 5,983 13,250 20 1,600 780 26,528 21,633 922 2633 4,028 3,555 30,556 25,188 250 4,663 0 6,700 270 1,756 0 190 404 10,457 14 306 1,599 477 309 26,025 27,395 4,531 (2,207) 3,188 2,008 5,075 5,196 (544) (7,403)
	579 3,449
	250 4,868 65 7,049 1,290 2,059 899 220 341 4,438 0 1,371 2,329 551 295
	3,049 2,026

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Balance Sheet 31 March 2025

Fixed Assets Freehold property Plant and equipment Fixtures and fittings Current assets Debtors NatWest deposit account Nationwide Building Society NatWest current account Hanley Building Society Cash in hand Current liabilities Creditors Damage deposits Holding deposits Water budget account Ashford Security budget account Accrued expenses Loans Net current assets Total net assets Financed by Capital Account Brought forward Add year-end surplus/deficit

31.03.25 31.03.24 £ £ 750,000 750,000 3,889 6,872 4,099 6,035 757,988 762,907 508 451 8,078 2,951 8,303 13,451 490 1,649 51,051 48,045 390 0 68,820 66,547 1,388 871 1,251 800 703 694 88 262 95 250 250 0 3,000 3,775 5,877 65,045 60,670 823,033 823,577 823,577 830,980 (544) (7,403) 823,033 823,577

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Tangible fixed assets schedule 31 March 2025

Tangible fixed assets schedule 31 March 2025	Tangible fixed assets schedule 31 March 2025	Tangible fixed assets schedule 31 March 2025	Tangible fixed assets schedule 31 March 2025	Tangible fixed assets schedule 31 March 2025
Freehold property Plant & equipment Fixtures & fittings £ £ £ Cost Historic cost at 1stApril 2022 750,000 14,266 16,300 Additions - 2,787 231 Deletions - - - Cost at 31stMarch 2025 750,000 17,053 16,531 Depreciation Charged up to 1stApril 2024 - 10,115 10,406 Charge 2024-25 - 3,049 2,026 Total at 31stMarch 2025 13,164 12,432 Net book value 750,000 3,889 4,099
		750,000 17,053 16,531
		- 10,115 10,406 - 3,049 2,026
		13,164 12,432
		750,000	3,889	4,099

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