## **PETHAM VILLAGE HALL A charitable incorporated organisation** ## **Report and Financial Statements For the year ended 31 March 2025** ## **Contents** 1. Legal and administrative information 2. Report of the Management Committee 3. Report of the independent examiner 4. Income and expenditure statement 5. Balance Sheet 6. Fixed asset schedule ## **Legal and administrative information** Charity name: Petham Village Hall Charity registration number: 1163331 Place of establishment: Church Lane Petham Canterbury CT4 5RD HMRC charities reference: ZD17748 HMRC UTR: 82779 12185 Management Committee during the year: Mr S Collins Chair Mrs G Miller Vice-chair Mr P Coombs Treasurer Mrs S Acaster Bookings Secretary Mrs C Coleman (resigned 13[th] January 2025) Mr M Kingsland Mrs M Moys Mr N Clarke Mr D Henderson (deceased 30[th] September 2024) Mr D Selwyn Mr T Miller Mr D Page (co-opted 29[th] January 2025) 1 ## **Report of the Management Committee** The Hall’s aim is to operate and promote the village hall for the benefit of the inhabitants of the Parish of Petham and the wider public by way of hiring space in the premises to individuals, activity groups and businesses for the purposes of educational, artistic, cultural, social gatherings, and exercise or other leisure time pursuits for the benefit of the individuals taking part. The pre-existing activity/cultural groups continued to use the hall for their regular sessions/meetings during the year, and a new hirer commenced providing classes in Kung Fu martial arts. An annual general meeting was held on 6[th] August June 2024 at which Mr Scott Collins and Mrs Gill Miller were re-elected as management committee Chair and Vice-chair respectively. Mr Dane Henderson was co-opted onto the management committee at the meeting and provided considerable help in addressing the Hall’s compliance with Legionella monitoring and the heat pump leak before his untimely death in September. Mr Henderson’s committee place was replaced by Mr Darren Page in January 2025. It was decided at the AGM to mark the forthcoming 20[th] anniversary of the official opening of the hall by holding a fundraising event on 4[th] October 2025. The activity of the letting the hall generated income of £30,556 and deduction of the associated expenditure of £26,025 resulted in an operating surplus of £4,531, which was reduced to a small deficit of £544 after deduction of asset depreciation totalling £5,075. However, the income included: (1) a grant of £1,000 from Petham Parish Council to fund the 50% hire-fee discount given to Parish residents that was introduced in 2024 at the Council’s request, and: (2) a payment of £1,260 received from the Petham One Hundred walking group that had been wound up and decided to donate its final cash balance to the Hall. Three leaks from joints in the underground pipework of the ground source heat pump were located at the annual heat-pump maintenance service in June 2024 and the defective joints were replaced in September 2024 at a cost of £1,767. However, the system was not made wholly leak-free but operated adequately over the 2024/25 winter with regular fluid top-ups. The power used to operate the heat pump is the main element of the Hall’s electricity consumption and the committee decided to investigate the installation of solar panels on the roof of the hall. Three outline quotes were obtained in July and at its meeting on 14[th] October 2024, the committee decided to invite Convert Energy Limited to provide a full quote and prepare an application to Canterbury City Council for planning consent to install 28 solar panels. A fee of £960 for this service was paid in October 2024, and the expenditure was treated as a revenue cost in repairs and maintence account. Convert Energy provided its full quote in January 2025 in the sum of £27,704, which the committee accepted, and the company submitted the planning application in February 2025 having paid the associated fee of £359, which it agreed to add to the final invoice making the total cost £28,063. When paid after the installation has been completed, this cost will to be added to the capital cost of the hall building. The total income of £30,556 exceeded the threshold of £25,000 above which the accounts are subject to an independent examination and Mrs Lesley Grove of Accuracy Accounts, who carried out an examination of the 2023-24 accounts, has agreed to examine the 2024-25 accounts. Peter Coombs Scott Collins Treasurer Chairman 2 I feptyl cm lh• a(%¢xrrt• tr ￿er wKl•d 318t 2025 we •et c ptye•4t¢6 chafft￿5 tru5tee5 are re5pon51ble knrthe wepar31km ofthe ￿(￿￿1 chartris trustee5 consldef ilwl Jn audi1 ry noq requlred for thls year urthr $•cli￿ 144 01 th• Act 2Q11 (th• Ch•ll•s Acl} •ThY im an In(*nd•nt•ywunaiifyi1$rnth1•d. It Is ￿ responsI￿lIty lo: Ex•mrn lh¢ •cmrt¥ undv 140 ol the Cl•1￿ Aca To f(•yA* the y¢¢¢durt• laK1 down iyi General Dlrectlcrfls qlven w the cfwlty Commisslon lund Cli(￿ 145{SMb) ofttx Chantk75 Acl) •NI to rptale pub.￿J1￿r mjllern h corne to riry allen￿)￿. B••l• Of Ind•p*Mlwrt •xamI￿$ r•wt ty èxamlnatlon wascarrlod out In %co￿ant8 Tjmth G•n•rnl Dlrecih)ns by the ChwltyCon¥n1551w. kn examina￿ IrKludes a re¥leM ulthe accourt•ig fe¢Nd$ keptty the ¢￿thy*￿1 a compar￿n dtheo¢¢t)1rtg we9ented ¥hth Ir#)5e reuMo& Italsothcluoes consld¢rbtlon otany Un8￿ iiems or dsclo3U Ni the accounts. aThl See￿ng 8xplalnaiM)ns from you the irusl•es c(￿rnI￿ganY such maitsrs. The wocèdures un¢JwL*en do noi prthide all 8¥￿ence Ihal W(￿ld be re4ulred in an and consequenty noopIn￿￿15￿vÈn a5 10 wheih ntsryegent4 •nd Vleww￿ the repDrt Is Ilrnrted tot￿5¢ m•ttws set out In IMstatem•nl b•luw. In cwryeot ffly ex3mlnjth￿. no malter has come lo my attemon: 1. Whl¢h m• r••sonablecwseto b¥l¢¥e Ihbt In. 3rry m*erW fespect the rewlrements io keepacc￿Jntiry recc*ds in XCfNdance wlth seuion I￿01 Chwrtle* *LI WKI to x¢ourrts X¢Ofd th? Kcourting record& r4MI ¢¢nWy x¢our*ing requir￿￿*$ ¢4 Chaty AL* h•ve ￿ b•en or I to *lblch. In my￿non, attenlkn 51wkl be itrawn In (xder to enable a er w)dersland* ol the accounts lo be Mhed siined= Illrs L•1* FPAIAT CoNer Kerrt CT4 6RD ## **Income and Expenditure Account for the Year Ended 31 March 2025** |**Income**
Regular hire fees
Weekend hire fees
Donations
Grants
Compensation
**Other income**
Sundry receipts
Deposit & Building Society interest
**Expenditure**
Accountancy
Cleaning
Display
Electricity
Gardening
Insurance
Legionella control
Licenses
Phone & internet
Repairs & Maintenance
Security
Sundry expenses
Waste disposal
Water
Websites
**Total expenditure**
**Operating surplus**
**Depreciation**
Plant and equipment
Fixtures and fittings
**Net surplus/deficit**|**31.03.25**
£
5,264
18,855
1,261
1,000
148|**31.03.24**
£
5,983
13,250
20
1,600

780
26,528
21,633

922

2633
4,028
3,555
30,556
25,188

250
4,663

0
6,700
270
1,756

0
190
404
10,457
14
306
1,599
477

309
26,025
27,395
4,531
(2,207)

3,188

2,008
5,075
5,196
(544)
(7,403)| |---|---|---| ||579

3,449|| ||250
4,868
65
7,049
1,290
2,059
899
220
341
4,438
0
1,371
2,329
551
295|| ||3,049
2,026|| |||| 4 ## **Balance Sheet 31 March 2025** |**Fixed Assets**
Freehold property
Plant and equipment
Fixtures and fittings
**Current assets**
Debtors
NatWest deposit account
Nationwide Building Society
NatWest current account
Hanley Building Society
Cash in hand
**Current liabilities**
Creditors
Damage deposits
Holding deposits
Water budget account
Ashford Security budget account
Accrued expenses
Loans
**Net current assets**
**Total net assets**
**Financed by Capital Account**
Brought forward
Add year-end surplus/deficit|**31.03.25**
**31.03.24**
£
£
750,000
750,000
3,889
6,872
4,099
6,035
757,988
762,907
508
451
8,078
2,951
8,303
13,451
490
1,649
51,051
48,045
390
0
68,820
66,547
1,388
871
1,251
800
703
694
88
262
95
250
250
0
3,000
3,775
5,877
65,045
60,670
823,033
823,577
823,577
830,980
(544)
(7,403)
823,033
823,577| |---|---| 5 ## **Tangible fixed assets schedule 31 March 2025** |**Tangible fixed assets schedule**
**31 March 2025**|**Tangible fixed assets schedule**
**31 March 2025**|**Tangible fixed assets schedule**
**31 March 2025**|**Tangible fixed assets schedule**
**31 March 2025**|**Tangible fixed assets schedule**
**31 March 2025**| |---|---|---|---|---| |**Freehold**
**property**
**Plant &**
**equipment**
**Fixtures &**
**fittings**
£
£
£
**Cost**
Historic cost at 1stApril 2022
750,000
14,266
16,300
Additions
-
2,787
231
Deletions
-
-
-
Cost at 31stMarch 2025
750,000
17,053
16,531
**Depreciation**
Charged up to 1stApril 2024
-
10,115
10,406
Charge 2024-25
-
3,049
2,026
Total at 31stMarch 2025
13,164
12,432
**Net book value**
750,000
3,889
4,099||||| |||750,000
17,053
16,531||| |||-
10,115
10,406
-
3,049
2,026||| |||13,164
12,432||| |||750,000|3,889|4,099| 6