2024-04-05-accounts - Collings Park Trust

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DRAFT Trustees’ Annual Report for the period 6[th] April 2023 to 5[th] April 2024 Collings Park Trust (Charity registration number: 1163248)

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document	1.Promoting the provision of facilities for recreation within Collings Park with the object of improving the life of local residents. 2.Promoting the conservation, protection and improvement of the physical and natural environment of Collings Park. 3.Advancing the education of the public by providing facilities and opportunities within Collings Park for learning about the natural environment.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	This reporting period covers the ongoing development and maintenance of a community garden and wildlife area within Collings Park. The focus of activities during the reporting period include: 1. Defining the further development of the community garden and in doing so taking account of the Trust’s objects and community feedback on user requirements. 2. Fundraising and applying for grants and donations of materials towards the development of the community garden and wildlife area. 3. Procurement of materials and equipment required for the ongoing development and maintenance of the community garden and wildlife area. 4. Organising community events for the benefit of local residents. 5. Securing and managing volunteer support whilst undertaking activities that contribute towards achieving the aims of the Trust. 6. Promoting the Trust and its aims through social media and the local media, securing new members where possible. 7. Maintaining the suite of policies and procedures that govern the undertakings of the Trust. 8. Networking with local groups and support agencies to establish sources of assistance and examples of best practice.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Trustees are fully aware of and have taken due account of the Charity Commission’s guidance on public benefit when considering proposals and approving plans and activities relating to Collings Park.

Summary of the purposes of
the charity as set out in its
governing document

1.Promoting the provision of facilities for recreation within
Collings Park with the object of improving the life of
local residents.
2.Promoting the conservation, protection and
improvement of the physical and natural environment
of Collings Park.
3.Advancing the education of the public by providing
facilities and opportunities within Collings Park for
learning about the natural environment.

Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.

This reporting period covers the ongoing development and
maintenance of a community garden and wildlife area
within Collings Park. The focus of activities during the
reporting period include:
1. Defining the further development of the community
garden and in doing so taking account of the Trust’s
objects and community feedback on user
requirements.
2. Fundraising and applying for grants and donations of
materials towards the development of the community
garden and wildlife area.
3. Procurement of materials and equipment required for
the ongoing development and maintenance of the
community garden and wildlife area.
4. Organising community events for the benefit of local
residents.
5. Securing and managing volunteer support whilst
undertaking activities that contribute towards achieving
the aims of the Trust.
6. Promoting the Trust and its aims through social media
and the local media, securing new members where
possible.
7. Maintaining the suite of policies and procedures that
govern the undertakings of the Trust.
8. Networking with local groups and support agencies to
establish sources of assistance and examples of best
practice.

Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit

Trustees are fully aware of and have taken due account of
the Charity Commission’s guidance on public benefit when
considering proposals and approving plans and activities
relating to Collings Park.

The Trust has not made any grants during the reporting Policy on grant making period. Surplus funds are held on deposit in the Trust’s bank Policy on social investment account. including program related investment The Collings Park Trust management committee is made Contribution made by up of volunteers from the local community and it is this volunteers team that provides momentum to the Trust by implementing plans agreed with the Trustees. These and other volunteers have made significant contributions to various fundraising and community events. They have also undertaken a large volume of physical work on the Trust’s site in order to maintain a safe and usable community garden and wildlife area. Trustees recognise that without these contributions of time, energy and expertise the Trust would not have achieved all that it has done within the reporting period.

Achievements and Performance

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.

Many local people continue to make regular use the
community garden for their enjoyment and daily exercise.
Particular achievements include:
•
the ongoing development and maintenance of our site,
this providing valuable volunteering opportunities for
people of all ages. Volunteers have installed an
additional picnic table which accommodates
wheelchair users; planted three more specimen trees
and a variety of saplings, shrubs and other plants;
tended fruit trees; used raised beds to grow
vegetables, herbs and flowers, with produce being
shared; regularly maintained paths with additional
layers of donated woodchip; maintained the willow
tunnel, wildflower area, hedges and grassed areas
throughout the site;
•
the local pre-school continues to make regular use of
the site and their planting area, with children learning
about the natural environment, an important part of the
national curriculum;
•
hosting a Duke of Edinburgh Bronze Award student;
•
maintaining our apiary, with a small amount of honey
being harvested and distributed locally;
•
hosting a Bonfire Night gathering, which was well
attended by local residents.
The Trust has maintained a dialogue with the local Council
regarding the future of the Collings Park playing field,
which the Council owns, the aim being to ensure that it
remains as a public open green space in perpetuity.
The Trust has continued to communicate with members of
the local community through emails, use of our

noticeboard, and regular posts on the Trust’s Facebook page (‘Collings Park Trust’). The Trust’s website (www.collingsparktrust.org) is maintained to provide information about the Trust’s aims, policies, activities, and volunteering procedure.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	The Trust’s financial position remains consistently sound.
Statement explaining the policy for holding reserves stating why they are held	Trustees will, where possible, ensure that sufficient reserves of funds of at least £2,000 are and will remain in place (as demonstrated by a cash-flow forecast) before authorising expenditure plans in accordance with the Trust’s Financial Authorisation policy.
Amount of reserves held	£2,000
Details of fund materially in deficit	Not applicable (nil deficits)
Explanation of any uncertainties about the charity continuing as a going concern	There are no uncertainties currently about the Trust continuing as a going concern.

The charity’s principal sources of funds (including any fundraising)	The Trust’s main source of income during the reporting period include: • Membership fee income £754 • Grants totalling £1,000
Investment policy and objectives including any social investment policy adopted	The Trust’s investment of £1,444 in materials and equipment has enabled the ongoing development of a community garden where members of the community are able to enjoy recreation and have opportunities to learn about the natural environment. The design of the site and further commitment of funds is promoting conservation and enhancement of the natural environment, as well as providing various learning opportunities.

A description of the principal risks facing the charity	No significant risks face the Trust currently. However, a significant future risk is that of key individuals leaving the area or otherwise ceasing to be members of the Trust and not being replaced by others coming forward. Also, the neglect and/or potential future development for housing of the Playing Field could have a negative impact on the development and maintenance of the community garden.
Other	Collings Park Trust maintains a suite of policies and procedures that guide and protect stakeholders from major risk. These, along with insurance cover in place (Public Liability, Financial & Administration Liability, and Personal Accident), are considered to reduce major risks to a manageable level.

Structure, Governance and Management

Description of charity’s trust:

Description of charity’s trust:
Type of governing document	Constitution (adopted 21stAugust 2015)
How is the charity constituted?	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Trustees appointed by Members, with one third of Trustees required to retire each year (they may be re- appointed)

Policies and procedures adopted for the induction and training of trustees
The charity’s organisational structure and any wider network with which the charity works	Day-to-day management of the Trust is exercised via a management committee, with the Chair of that committee responsible to Trustees for the implementation of agreed plans in a way that complies with defined policies and procedures in order to reach the Trust’s defined aims and objectives.
Relationship with any related parties	Collings Park Trust is a stand-alone organisation, but is affiliated to the Plymouth Open Spaces Network, an organisation set up with the assistance of Plymouth City Council’s Natural Infrastructure team. The aim of this group is to promote cooperation and coordination between similar organisations in the Plymouth area.
Other	All Trustees give their time voluntarily and receive no remuneration or other benefits.

Reference and Administrative details

Charity name	Collings Park Trust
Other name the charity uses	N/A
Registered charity number	1163248
Charity’s principal address	12 Fortescue Place, Plymouth, Devon PL3 5HT

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of body entitled to appoint trustee
Andrew Leigh	Chair of Trustees	AGM
Mike Taylor		AGM
Elizabeth Rawlings		AGM

Exemptions from disclosure

Reason for non-disclosure of key personnel details: N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature
Full name Andrew Martin Leigh
Position Chair of Trustees
Date
5 [th] November 2024
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	COLLINGS PARK TRUST Charity Name	COLLINGS PARK TRUST Charity Name	COLLINGS PARK TRUST Charity Name	1163248 No (if any)	CC16a
	For the period from	06-Apr-23 Period start date	To	05-Apr-24 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 25 754 187 966 - 966 909 165 60 100 1,234 - 1,234 - 268 7,862 7,594	Restricted funds to the nearest £ 1,000 1,000 - 1,000 535 535 - 535 465 535	Endowment funds to the nearest £ - - - - - - - - - - -	Total funds to the nearest £ 25 - 1,000 - 754 187 1,966 - - 1,966 - 1,444 - 165 60 100 1,769 - - 1,769 197 - 8,396 8,593	Last year to the nearest £
Donations	25
Sale of Items
Grants					776
Gift Aid					1,192
MembershipFees	754				896
Other Income	187				12
*Sub total*(Gross income for AR)	966				2,876
A2 Asset and investment sales.

*Sub total* *Total receipts* A3 Payments	-				-

					2,876

Advice and Support
Tools,Equipment and Materials	909				2,047
CateringSupplies
Insurance	165				606
Bank Charges	60				72
Other Expenditure (HMRC fine)	100
**Sub total **	1,234				2,725
A4 Asset and investment purchases

**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					2,725

		465	-		150
			-
		535	-		8,246
		1,000	-		8,396

Section B Statement of assets and liabilities at the end of the period
Categories B2 Other monetary assets B3 Investment assets B5 Liabilities B1 Cash funds B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Cash held in Bank Account Cash Reserve (not held in Bank Account) Details Storage Facility Details Details Signature (agree balances with receipts and payments account(s)) Details Land Details *Total cash funds*		Unrestricted funds Restricted funds to nearest £ to nearest £ 7,522 1,000 72 7,594 1,000 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - Fund to which asset belongs Cost (optional) Restricted 17,486 Restricted 1,956 Fund to which liability relates Amount due (optional) - ANDREW LEIGH Print Name		Endowment funds to nearest £
					-
					-
					-
					OK
					Endowment funds to nearest £
					-
					Current value (optional)
					-
					Current value (optional)
					-
					-
					When due (optional)

					Date of approval
			ANDREW LEIGH		05-Nov-24