## **DRAFT Trustees’ Annual Report for the period 6[th] April 2023 to 5[th] April 2024 Collings Park Trust (Charity registration number: 1163248)** ## **Objectives and Activities** |Summary of the purposes of
the charity as set out in its
governing document|**1.**Promoting the provision of facilities for recreation within
Collings Park with the object of improving the life of
local residents.
**2.**Promoting the conservation, protection and
improvement of the physical and natural environment
of Collings Park.
**3.**Advancing the education of the public by providing
facilities and opportunities within Collings Park for
learning about the natural environment.| |---|---| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|This reporting period covers the ongoing development and
maintenance of a community garden and wildlife area
within Collings Park. The focus of activities during the
reporting period include:
1. Defining the further development of the community
garden and in doing so taking account of the Trust’s
objects and community feedback on user
requirements.
2. Fundraising and applying for grants and donations of
materials towards the development of the community
garden and wildlife area.
3. Procurement of materials and equipment required for
the ongoing development and maintenance of the
community garden and wildlife area.
4. Organising community events for the benefit of local
residents.
5. Securing and managing volunteer support whilst
undertaking activities that contribute towards achieving
the aims of the Trust.
6. Promoting the Trust and its aims through social media
and the local media, securing new members where
possible.
7. Maintaining the suite of policies and procedures that
govern the undertakings of the Trust.
8. Networking with local groups and support agencies to
establish sources of assistance and examples of best
practice.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Trustees are fully aware of and have taken due account of
the Charity Commission’s guidance on public benefit when
considering proposals and approving plans and activities
relating to Collings Park.| The Trust has not made any grants during the reporting Policy on grant making period. Surplus funds are held on deposit in the Trust’s bank Policy on social investment account. including program related investment The Collings Park Trust management committee is made Contribution made by up of volunteers from the local community and it is this volunteers team that provides momentum to the Trust by implementing plans agreed with the Trustees. These and other volunteers have made significant contributions to various fundraising and community events. They have also undertaken a large volume of physical work on the Trust’s site in order to maintain a safe and usable community garden and wildlife area. Trustees recognise that without these contributions of time, energy and expertise the Trust would not have achieved all that it has done within the reporting period. ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Many local people continue to make regular use the
community garden for their enjoyment and daily exercise.
Particular achievements include:
•
the ongoing development and maintenance of our site,
this providing valuable volunteering opportunities for
people of all ages. Volunteers have installed an
additional picnic table which accommodates
wheelchair users; planted three more specimen trees
and a variety of saplings, shrubs and other plants;
tended fruit trees; used raised beds to grow
vegetables, herbs and flowers, with produce being
shared; regularly maintained paths with additional
layers of donated woodchip; maintained the willow
tunnel, wildflower area, hedges and grassed areas
throughout the site;
•
the local pre-school continues to make regular use of
the site and their planting area, with children learning
about the natural environment, an important part of the
national curriculum;
•
hosting a Duke of Edinburgh Bronze Award student;
•
maintaining our apiary, with a small amount of honey
being harvested and distributed locally;
•
hosting a Bonfire Night gathering, which was well
attended by local residents.
The Trust has maintained a dialogue with the local Council
regarding the future of the Collings Park playing field,
which the Council owns, the aim being to ensure that it
remains as a public open green space in perpetuity.
The Trust has continued to communicate with members of
the local community through emails, use of our| |---|---| noticeboard, and regular posts on the Trust’s Facebook page (‘Collings Park Trust’). The Trust’s website (www.collingsparktrust.org) is maintained to provide information about the Trust’s aims, policies, activities, and volunteering procedure. ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|The Trust’s financial position remains consistently sound.| |Statement explaining the
policy for holding reserves
stating why they are held|Trustees will, where possible, ensure that sufficient
reserves of funds of at least £2,000 are and will remain in
place (as demonstrated by a cash-flow forecast) before
authorising expenditure plans in accordance with the
Trust’s Financial Authorisation policy.| |Amount of reserves held|£2,000| |Details of fund materially in
deficit|Not applicable (nil deficits)| |Explanation of any
uncertainties about the
charity continuing as a going
concern|There are no uncertainties currently about the Trust
continuing as a going concern.| ||| |The charity’s principal
sources of funds (including
any fundraising)|The Trust’s main source of income during the reporting
period include:
•
Membership fee income £754
•
Grants totalling £1,000| |Investment policy and
objectives including any
social investment policy
adopted|The Trust’s investment of £1,444 in materials and
equipment has enabled the ongoing development of a
community garden where members of the community are
able to enjoy recreation and have opportunities to learn
about the natural environment. The design of the site and
further commitment of funds is promoting conservation
and enhancement of the natural environment, as well as
providing various learning opportunities.| ||| |A description of the principal
risks facing the charity|No significant risks face the Trust currently. However, a
significant future risk is that of key individuals leaving the
area or otherwise ceasing to be members of the Trust and
not being replaced by others coming forward. Also, the
neglect and/or potential future development for housing of
the Playing Field could have a negative impact on the
development and maintenance of the community garden.| |Other|Collings Park Trust maintains a suite of policies and
procedures that guide and protect stakeholders from
major risk. These, along with insurance cover in place
(Public Liability, Financial & Administration Liability, and
Personal Accident), are considered to reduce major risks
to a manageable level.| ## **Structure, Governance and Management** Description of charity’s trust: |Description of charity’s trust:|| |---|---| |Type of governing document|Constitution (adopted 21stAugust 2015)| |How is the charity
constituted?|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Trustees appointed by Members, with one third of
Trustees required to retire each year (they may be re-
appointed)| ||| |Policies and procedures
adopted for the induction
and training of trustees|| |The charity’s organisational
structure and any wider
network with which the
charity works|Day-to-day management of the Trust is exercised via a
management committee, with the Chair of that committee
responsible to Trustees for the implementation of agreed
plans in a way that complies with defined policies and
procedures in order to reach the Trust’s defined aims and
objectives.| |Relationship with any
related parties|Collings Park Trust is a stand-alone organisation, but is
affiliated to the Plymouth Open Spaces Network, an
organisation set up with the assistance of Plymouth City
Council’s Natural Infrastructure team. The aim of this
group is to promote cooperation and coordination between
similar organisations in the Plymouth area.| |Other|All Trustees give their time voluntarily and receive no
remuneration or other benefits.| ## **Reference and Administrative details** |Charity name|Collings Park Trust| |---|---| |Other name the charity uses|N/A| |Registered charity number|1163248| |Charity’s principal address|12 Fortescue Place, Plymouth, Devon PL3 5HT| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of body entitled to**
**appoint trustee**| |---|---|---|---| |Andrew Leigh|Chair of Trustees||AGM| |Mike Taylor|||AGM| |Elizabeth Rawlings|||AGM| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details: N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature
Full name Andrew Martin Leigh
Position Chair of Trustees
Date
5 [th] November 2024
**----- End of picture text -----**
||**COLLINGS PARK TRUST**
**Charity Name**|**COLLINGS PARK TRUST**
**Charity Name**|**COLLINGS PARK TRUST**
**Charity Name**|**COLLINGS PARK TRUST**
**Charity Name**|**1163248**
**No (if any)**|**1163248**
**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|06-Apr-23
Period start date||**To**||05-Apr-24
Period end date|| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
25
754
187
**966**
**-**
**966**
909
165
60
100
**1,234**
**-**
**1,234**
**- 268**
7,862
**7,594**|**Restricted funds**
**to the nearest £**
1,000
**1,000**
**-**
**1,000**
535
**535**
**-**
**535**
**465**
535||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**25**
**-**
**1,000**
**-**
**754**
**187**
**1,966**
**-**
**-**
**1,966**
**-**
**1,444**
**-**
**165**
**60**
**100**
**1,769**
**-**
**-**
**1,769**
**197**
**-**
**8,396**
**8,593**|**Last year**
**to the nearest £**| |Donations|25||||||| |Sale of Items|||||||| |Grants|||||||**776**| |Gift Aid|||||||**1,192**| |MembershipFees|754||||||**896**| |Other Income|187||||||**12**| |**_Sub total_**_(Gross income for AR)_|**966**||||||**2,876**| |**A2 Asset and investment sales.**|||||||| ||||||||| |**_Sub total_**
**_Total receipts_**
**A3 Payments**|**-**||||||**-**| ||||||||| ||||||||**2,876**| ||||||||| |
Advice and Support|||||||| |Tools,Equipment and Materials|909||||||**2,047**| |CateringSupplies|||||||| |Insurance|165||||||**606**| |Bank Charges|60||||||**72**| |Other Expenditure (HMRC fine)|100||||||| |**_Sub total_ **|**1,234**||||||**2,725**| |**A4 Asset and investment purchases**|||||||| ||||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**2,725**| ||||||||| |||**465**||**-**|||**150**| |||||**-**|||| |||535||**-**|||**8,246**| |||**1,000**||**-**|||**8,396**| ||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||| |**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B1 Cash funds**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on behalf
of all the trustees|Cash held in Bank Account
Cash Reserve (not held in Bank Account)
**Details**
Storage Facility
**Details**
**Details**
Signature
(agree balances with receipts and payments account(s))
**Details**
Land
**Details**
**_Total cash funds_**|||**Unrestricted funds**
**Restricted funds**
**to nearest £**
**to nearest £**
7,522
1,000
72
**7,594**
**1,000**
OK
OK
**Unrestricted funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
Restricted
**17,486**
Restricted
**1,956**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
ANDREW LEIGH
Print Name|||**Endowment funds**
**to nearest £**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||OK| ||||||||**Endowment funds**
**to nearest £**| ||||||||**-**| ||||||||**Current value**
**(optional)**| ||||||||**-**| ||||||||**Current value**
**(optional)**| ||||||||**-**| ||||||||**-**| ||||||||**When due**
**(optional)**| ||||||||| ||||||||Date of approval| |||||ANDREW LEIGH|||05-Nov-24|