CHILTON POLDEN HALL CIO (Charity no. 1163219) TRUSTEES’ REPORT for ANNUAL GENERAL MEETING, Monday 22[nd] November 2021, 7.00p.m. Chilton Polden Hall
The Trust was formed with the objective of establishing and running a village hall and to promote for the benefit of the inhabitants of Chilton Polden ….. the provision of facilities for recreation or other leisure time occupation………. with the object of improving the conditions of life of the said inhabitants.
Much as last year, this year has been another that any plans we have made have been severely disrupted by the Covid 19 virus. For the first half of the year our doors were firmly closed. However, In July as the government let off the brakes, we were able to gradually reopen, while taking care to comply with Covid protocols (masks, cleaning regimes etc). In August we reinstated Cuppa on the Corner and Polden Café-Market. These have been run successfully since.
By September we had reinstated the Friday Club with an interesting talk by local resident Pat Mann about growing up in the Forest of Dean in the 1930s. This was followed by a wellsupported quiz in October. However, the November one was cancelled due to Covid problems. Regular groups like Polden Stitchers have also reconvened.
Despite lack of bookings, we have managed to maintain a stable financial base which has been helped by donations from the Parish Council.
During the year our long serving secretary, Mrs Pauline Clarke, decided that she had served for too long and resigned. Fortunately, Mrs Sujata Grant came forward as a replacement so as a committee we were able to continue. I would like to use this opportunity to thank Pauline for the phenomenal amount of work that she coped with during our six-year tussle to wrest the running of the hall from the diocese.
So for 2022 we are looking forward to getting back to nearly normal and running the hall for the benefit of the community.
Tony Condon on behalf of Chilton Polden Hall CIO Trustees
22.11.21
Trustees: Mr Michael Aylmer, Mrs Sheila Chambers, Mr Frederick Clarke, Mrs Pauline Clarke, Mr Tony Condon and Mrs Kirsty Knight, Mrs Jennifer Trethewey
Trust address: Chilton Polden Hall, Priory Road, Chilton Polden, Bridgwater, Somerset TA7 9EH
| Charity Name Chilton Polden Hall CIO |
Charity Name Chilton Polden Hall CIO |
Charity Name Chilton Polden Hall CIO |
No (if any) 1163219 |
No (if any) 1163219 |
No (if any) 1163219 |
CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
Period start date 01.09.20 |
To | Period end date 31.08.21 |
||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 244 - 50 - 63 470 1,038 1 - 1,766 - - - 1,766 100 - 103 109 468 188 - - 125 - 887 - - - 887 879 - - 879 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 244 - 50 - 63 470 1,038 1 - 1,766 - - - 1,766 100 - 103 109 468 188 - - 125 - 887 - - - 887 879 |
Last year to the nearest £ |
||
| Hall Hire Income | 244 | 773 | |||||
| Hire of Tables and Chairs | - 50 | 50 | |||||
| FyndraisingIncome | - | 778 | |||||
| Electric meter | 63 | 248 | |||||
| Donations | 470 | 157 | |||||
| Grants | 1,038 | - | |||||
| Bank Interest | 1 | - | |||||
| - | - | ||||||
| Sub total(Gross income for AR) |
1,766 | 2,006 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - | - | ||||||
| Sub total | - | - | |||||
| Total receipts A3 Payments |
|||||||
| 2,006 | |||||||
| Rent | 100 | 100 | |||||
| Light and Heat | - 103 | 611 | |||||
| Water | 109 | 65 | |||||
| Insurance | 468 | 454 | |||||
| Hall Mainteance | 188 | 470 | |||||
| Cleaning | - | 119 | |||||
| Fundraisingcosts | - | 123 | |||||
| Miscellaneous | 125 | 131 | |||||
| Equipment Replacements | 168 | ||||||
| Licences | - | 125 | |||||
| **Sub total ** | 887 | 2,366 | |||||
| A4 Asset and investment purchases, (see table) |
|||||||
| - | |||||||
| - | |||||||
| **Sub total ** | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 2,366 | |||||||
| 879 | - | - | 879 | - 360 | |||
| - | - | - | - | - | |||
| - | - | - | - | - | |||
| 879 | - | - | 879 | - 360 |
CCXX R1 accounts (SS)
28/04/2022
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Bank - current Bank - deposit Cash held Details Details Microwave Kettles Details Signature signed |
Unrestricted funds Restricted funds to nearest £ to nearest £ 1,775 - 396 2,000 118 2,289 2,000 Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Hall CIO - Hall CIO - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - 2 Print Name Jennifer Trethewey Tony Condon |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| signed | Jennifer Trethewey | 22.11.21 | |
| Tony Condon | 2.11.21 |
CCXX R2 accounts (SS)
28/04/2022
2