## **CHILTON POLDEN HALL CIO (Charity no. 1163219) TRUSTEES’ REPORT for ANNUAL GENERAL MEETING, Monday 22[nd] November 2021, 7.00p.m. Chilton Polden Hall** The Trust was formed with the objective of establishing and running a village hall and to promote for the benefit of the inhabitants of Chilton Polden ….. the provision of facilities for recreation or other leisure time occupation………. with the object of improving the conditions of life of the said inhabitants. Much as last year, this year has been another that any plans we have made have been severely disrupted by the Covid 19 virus. For the first half of the year our doors were firmly closed. However, In July as the government let off the brakes, we were able to gradually reopen, while taking care to comply with Covid protocols (masks, cleaning regimes etc). In August we reinstated Cuppa on the Corner and Polden Café-Market. These have been run successfully since. By September we had reinstated the Friday Club with an interesting talk by local resident Pat Mann about growing up in the Forest of Dean in the 1930s. This was followed by a wellsupported quiz in October. However, the November one was cancelled due to Covid problems. Regular groups like Polden Stitchers have also reconvened. Despite lack of bookings, we have managed to maintain a stable financial base which has been helped by donations from the Parish Council. During the year our long serving secretary, Mrs Pauline Clarke, decided that she had served for too long and resigned. Fortunately, Mrs Sujata Grant came forward as a replacement so as a committee we were able to continue. I would like to use this opportunity to thank Pauline for the phenomenal amount of work that she coped with during our six-year tussle to wrest the running of the hall from the diocese. So for 2022 we are looking forward to getting back to nearly normal and running the hall for the benefit of the community. Tony Condon on behalf of Chilton Polden Hall CIO Trustees 22.11.21 Trustees: Mr Michael Aylmer, Mrs Sheila Chambers, Mr Frederick Clarke, Mrs Pauline Clarke, Mr Tony Condon and Mrs Kirsty Knight, Mrs Jennifer Trethewey Trust address: Chilton Polden Hall, Priory Road, Chilton Polden, Bridgwater, Somerset TA7 9EH ||**Charity Name**
**Chilton Polden Hall CIO**|**Charity Name**
**Chilton Polden Hall CIO**|**Charity Name**
**Chilton Polden Hall CIO**|**No (if any)**
**1163219**|**No (if any)**
**1163219**|**No (if any)**
**1163219**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|Period start date
01.09.20|**To**||Period end date
31.08.21||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**244**
**- 50**
**-**
**63**
**470**
**1,038**
**1**
**-**
**1,766**
**-**
**-**
**-**
**1,766**
**100**
**- 103**
**109**
**468**
**188**
**-**
**-**
**125**
**-**
**887**
**-**
**-**
**-**
**887**
**879**
**-**
**-**
**879**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**244**
**- 50**
**-**
**63**
**470**
**1,038**
**1**
**-**
**1,766**
**-**
**-**
**-**
**1,766**
**100**
**- 103**
**109**
**468**
**188**
**-**
**-**
**125**
**-**
**887**
**-**
**-**
**-**
**887**
**879**||**Last year**
**to the nearest £**| |Hall Hire Income|**244**||||||**773**| |Hire of Tables and Chairs|**- 50**||||||**50**| |FyndraisingIncome|**-**||||||**778**| |Electric meter|**63**||||||**248**| |Donations|**470**||||||**157**| |Grants|**1,038**||||||**-**| |Bank Interest|**1**||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**1,766**||||||**2,006**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||| ||||||||**2,006**| ||||||||| |Rent|**100**||||||**100**| |Light and Heat|**- 103**||||||**611**| |Water|**109**||||||**65**| |Insurance|**468**||||||**454**| |Hall Mainteance|**188**||||||**470**| |Cleaning|**-**||||||**119**| |Fundraisingcosts|**-**||||||**123**| |Miscellaneous|**125**||||||**131**| |Equipment Replacements|||||||**168**| |Licences|**-**||||||**125**| |**_Sub total_ **|**887**||||||**2,366**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**2,366**| ||||||||| ||**879**|**-**|**-**||**879**||**- 360**| ||**-**|**-**|**-**||**-**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**879**|**-**|**-**||**879**||**- 360**| CCXX R1 accounts (SS) 28/04/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank - current
Bank - deposit
Cash held
**Details**
**Details**
Microwave
Kettles
**Details**
Signature
signed|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,775**
**-**
**396**
**2,000**
**118**
**2,289**
**2,000**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Hall CIO
**-**
Hall CIO
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
2
Print Name
Jennifer Trethewey
Tony Condon|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||signed|Jennifer Trethewey|22.11.21| |||Tony Condon|2.11.21| CCXX R2 accounts (SS) 28/04/2022 2