2020-08-31-accounts - Chilton Polden Hall CIO

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CHILTON POLDEN HALL CIO (Charity no. 1163219) 2019-2020 TRUSTEES’ REPORT for ANNUAL GENERAL MEETING, Monday 29[th] March 2021, 7.00pm via Zoom

The Trust was formed with the objective of establishing and running a village hall and to promote for the benefit of the inhabitants of Chilton Polden ….. the provision of facilities for recreation or other leisure time occupation………. with the object of improving the conditions of life of the said inhabitants.

2019-20 was a year of two halves for the hall. With a full programme of events organised for the Friday Night Club all plans were abruptly curtailed with the COVID-19 lockdown in March 2020.

The year started well with the coffee mornings and village market continuing to be successful, although numbers at the Friday Night Clubs again were variable. The celebration in December for the completion of the hall’s refurbishment saw the hall at full capacity and villagers were entertained by a local Shanty Band. The village lunch in February was again sold out. The hall user groups continued to meet regularly but, unfortunately, the very long running Girl Guide Unit had to close when the leader retired after many years of dedicated service and no volunteer could be found to take over, a sad outcome for the young girls within the Polden Hills.

March 2020 brought the complete shutdown of the hall because of the Corona Virus pandemic and although it was possible for some halls to open from July 2020 the capacity of our hall and the need for social distancing made it impossible to open safely.

During the year 2019-20 the Trustees met twice in person and twice via Zoom, with the Annual General Meeting being delayed until March 2021 in the hope that restrictions would be lifted. Eventually however the meeting had to be held via Zoom. The Treasurer presented well documented accounts with a keen eye on the fact that income was severely curtailed but annual outgoings such as insurance and safety checks had to be met. The secretary was looking into possible grants to offset losses.

The Trustees and many villagers consider that the hall has a vital role in the welfare and social life of the village and it is hoped that when life eventually returns to a more normal state usage of the hall will again resume.

In closing I would like to thank everyone, especially the Trustees and Grace Wilkins our cleaner, for their support throughout a very difficult year.

Tony Condon on behalf of Chilton Polden Hall CIO Trustees

March 2021

Trustees: Mr Michael Aylmer, Mrs Sheila Chambers, Mr Frederick Clarke, Mrs Pauline Clarke, Mr Tony Condon, Mrs Kirsty Knight, Mrs Mithra Richardson, Mrs Jennifer Trethewey

Trust address:

Chilton Polden Hall, Priory Road, Chilton Polden, Bridgwater, Somerset TA7 9EH

	Charity Name Chiton Polden Hall CIO	Charity Name Chiton Polden Hall CIO	Charity Name Chiton Polden Hall CIO	No (if any) 1163219	CC16a
	For the period from	Period start date 01.09.19	To	Period end date 31.08.20

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 773 50 778 248 157 - 2,006 - - - 2,006 100 611 65 454 470 119 123 131 125 168 2,366 - - - 2,366 - 360 - 3,870 3,510	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 773 50 778 248 157 - - 2,006 - - - 2,006 100 611 65 454 470 119 123 131 125 168 2,366 - - - 2,366 - 360	Last year to the nearest £
Hall Hire Income	773				1,348
Hire of tables and chairs	50				10
FundraisingIncome	778				1,417
Electric Meter	248				313
Donations	157				90
Bank Interest					1
	-				-
*Sub total*(Gross income for AR)	2,006				3,179

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					3,179

Rent	100				100
Light & Heat	611				635
Water	65				96
Insurance	454				452
Hall Maintenance	470				590
Cleaning	119				145
FundraisingCosts	123				301
Miscellaneous	131				55
Licences	125				104
Equipment replacements	168				5
**Sub total **	2,366				2,483

A4 Asset and investment purchases, (see table)	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					2,483

	- 360	-	-	- 360	696
	-	-	-	-	-
	3,870	-	-	3,870	3,174
	3,510	-	-	3,510	3,870

CCXX R1 accounts (SS)

28/04/2021

Section B Statement of Unrestricted funds Restricted funds Categories to nearest £ to nearest £ 1,115 - 395 2,000 - 1,510 2,000 Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Hall CIO - Hall CIO - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets Details B2 Other monetary assets Details *Total cash funds* (agree balances with receipts and payments account(s)) B4 Assets retained for the charity’s own use Bank - Current Bank - Deposit Cash held B1 Cash funds Details Details Microwave Kettles Details Print Name Jennifer Trethewey Tony Condon Signature signed CCXX R2 accounts (SS) 2	Endowment funds to nearest £
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds CCXX R2 accounts (SS)
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	Date of approval
	29.03.21
	29.03.21
	28/04/2021

CCXX R2 accounts (SS)