## **CHILTON POLDEN HALL CIO (Charity no. 1163219) 2019-2020 TRUSTEES’ REPORT for ANNUAL GENERAL MEETING, Monday 29[th] March 2021, 7.00pm via Zoom** The Trust was formed with the objective of establishing and running a village hall and to promote for the benefit of the inhabitants of Chilton Polden ….. the provision of facilities for recreation or other leisure time occupation………. with the object of improving the conditions of life of the said inhabitants. 2019-20 was a year of two halves for the hall. With a full programme of events organised for the Friday Night Club all plans were abruptly curtailed with the COVID-19 lockdown in March 2020. The year started well with the coffee mornings and village market continuing to be successful, although numbers at the Friday Night Clubs again were variable. The celebration in December for the completion of the hall’s refurbishment saw the hall at full capacity and villagers were entertained by a local Shanty Band. The village lunch in February was again sold out. The hall user groups continued to meet regularly but, unfortunately, the very long running Girl Guide Unit had to close when the leader retired after many years of dedicated service and no volunteer could be found to take over, a sad outcome for the young girls within the Polden Hills. March 2020 brought the complete shutdown of the hall because of the Corona Virus pandemic and although it was possible for some halls to open from July 2020 the capacity of our hall and the need for social distancing made it impossible to open safely. During the year 2019-20 the Trustees met twice in person and twice via Zoom, with the Annual General Meeting being delayed until March 2021 in the hope that restrictions would be lifted. Eventually however the meeting had to be held via Zoom. The Treasurer presented well documented accounts with a keen eye on the fact that income was severely curtailed but annual outgoings such as insurance and safety checks had to be met. The secretary was looking into possible grants to offset losses. The Trustees and many villagers consider that the hall has a vital role in the welfare and social life of the village and it is hoped that when life eventually returns to a more normal state usage of the hall will again resume. In closing I would like to thank everyone, especially the Trustees and Grace Wilkins our cleaner, for their support throughout a very difficult year. Tony Condon on behalf of Chilton Polden Hall CIO Trustees March 2021 Trustees: Mr Michael Aylmer, Mrs Sheila Chambers, Mr Frederick Clarke, Mrs Pauline Clarke, Mr Tony Condon, Mrs Kirsty Knight, Mrs Mithra Richardson, Mrs Jennifer Trethewey Trust address: Chilton Polden Hall, Priory Road, Chilton Polden, Bridgwater, Somerset TA7 9EH ||**Charity Name**
**Chiton Polden Hall CIO**|**Charity Name**
**Chiton Polden Hall CIO**|**Charity Name**
**Chiton Polden Hall CIO**|**No (if any)**
**1163219**|**No (if any)**
**1163219**|**No (if any)**
**1163219**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|Period start date
01.09.19|**To**||Period end date
31.08.20||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**773**
**50**
**778**
**248**
**157**
**-**
**2,006**
**-**
**-**
**-**
**2,006**
**100**
**611**
**65**
**454**
**470**
**119**
**123**
**131**
**125**
**168**
**2,366**
**-**
**-**
**-**
**2,366**
**- 360**
**-**
**3,870**
**3,510**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**773**
**50**
**778**
**248**
**157**
**-**
**-**
**2,006**
**-**
**-**
**-**
**2,006**
**100**
**611**
**65**
**454**
**470**
**119**
**123**
**131**
**125**
**168**
**2,366**
**-**
**-**
**-**
**2,366**
**- 360**||**Last year**
**to the nearest £**| |Hall Hire Income|**773**||||||**1,348**| |Hire of tables and chairs|**50**||||||**10**| |FundraisingIncome|**778**||||||**1,417**| |Electric Meter|**248**||||||**313**| |Donations|**157**||||||**90**| |Bank Interest|||||||**1**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**2,006**||||||**3,179**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||| ||||||||**3,179**| ||||||||| |Rent|**100**||||||**100**| |Light & Heat|**611**||||||**635**| |Water|**65**||||||**96**| |Insurance|**454**||||||**452**| |Hall Maintenance|**470**||||||**590**| |Cleaning|**119**||||||**145**| |FundraisingCosts|**123**||||||**301**| |Miscellaneous|**131**||||||**55**| |Licences|**125**||||||**104**| |Equipment replacements|**168**||||||**5**| |**_Sub total_ **|**2,366**||||||**2,483**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**2,483**| ||||||||| ||**- 360**|**-**|**-**||**- 360**||**696**| ||**-**|**-**|**-**||**-**||**-**| ||**3,870**|**-**|**-**||**3,870**||**3,174**| ||**3,510**|**-**|**-**||**3,510**||**3,870**| CCXX R1 accounts (SS) 28/04/2021 1 |**Section B Statement of**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Categories**
**to nearest £**
**to nearest £**
**1,115**
**-**
**395**
**2,000**
**-**
**1,510**
**2,000**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Hall CIO
**-**
Hall CIO
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**Details**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**B4 Assets retained for the**
**charity’s own use**
Bank - Current
Bank - Deposit
Cash held
**B1 Cash funds**
**Details**
**Details**
Microwave
Kettles
**Details**
Print Name
Jennifer Trethewey
Tony Condon
Signature
signed
CCXX R2 accounts (SS)
2|**Endowment**
**funds**
**to nearest £**| |---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
CCXX R2 accounts (SS)|| ||**-**| ||**-**| ||**-**| ||**-**| ||OK| ||**Endowment**
**funds**
**to nearest £**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**Current value**
**(optional)**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**Current value**
**(optional)**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**When due**
**(optional)**| ||| ||| ||| ||| ||| ||| ||Date of
approval| ||29.03.21| ||29.03.21| ||28/04/2021| CCXX R2 accounts (SS)