2022-12-31-accounts - Southam Road Evangelical Church

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Trustees’ Annual Report for the period

From 1.1.2022 To 31.12.2022

Charity name: Southam Road Evangelical Church

Charity registration number: 1163217

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Object of the CIO is, for the public benefit, the advancement of the Christian faith in Banbury, Oxfordshire and such other parts of the United Kingdom and the world as the charity trustees may from time to time decide. The Church is a member of the Evangelical Alliance, Fellowship of Independent Evangelical Churches, Stewardship and thirtyone:eight.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Activities undertaken during the year include; Public meetings in the Church Building for Christian worship and preaching the Bible. Practical, emotional, financial and spiritual support of members and attenders, and of contacts in the wider community. Support of local charities, financially and by volunteer assistance, including The Nicodemus Trust, and Green Pastures Nursing Home. Practical and financial support for the Womens’ Refuge in Banbury, and the Food Bank run by the Salvation Army Support of overseas charitable work, including small rural churches in Romania, famine relief work in Moldova and India, and work with vulnerable young women in New Zealand. Individuals in the church are involved with social goods such as work with Guide Dogs for the Blind, local Community Radio, support for the Christmas Shoebox Appeal and links to Street Pastors. These individual efforts are reported back to the church, and are supported financially and prayerfully by the church at large.

		Renovation and repair work was undertaken to the building in accordance with the 5 year plan agreed following a survey undertaken by a professional adviser from the Church Growth Trust
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had regard to the guidance issued by the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Grants to other charities and to individuals are made at the discretion of the Elders and the Trustees, with reference to available funds and to the Reserves policy.
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	Apart from part time paid work by the Pastor, the church operates entirely by the volunteer services and financial contributions of members and attenders.
Other		The church has a current Safeguarding policy in place, and is committed to safe working especially with children and vulnerable adults. Mr David Shepherd is the designated Safeguarding Lead.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The above activities have enabled the church to beneficially impact on the lives of a number of people, locally and further afield. Those attending and linked to the church are supported and helped through the joys and crises of everyday life, and given help to deepen their spiritual lives and understanding of the Bible. We have linked into the wider community by means of events for non-members. The Messy Church programme was discontinued during the year; other outlets are being considered. Practical and emotional support has been given to members in financial emotional and physical need. We have also reached out to non-members with similar support, particularly to the ladies in the Womens’ refuge in the town. Overseas contacts have shared in the ways that our support has helped many in vulnerable situations, and the impact this has had on their lives.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	See attached accounts validated by the independent examiner.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The building is held freehold, and is a substantial asset. The Trustees have adopted a policy of holding a minimum of 3 months giving as a cash reserve – currently £7000
Amount of reserves held	Para 1.22	£28,904.02 as of 31.12.2022
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Funds are raised by donations from members, and are spent at the discretion of the Church Leadership in discussion with the members and the Trustees. The Trustees are enormously grateful for the sustained financial support of the church members during 2022, despite the difficult economic situation. Small sums are given as voluntary donations for the use of the building by other churches and charitable groups.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	Risk of many members leaving and the organisation becoming unviable – the Trustees then have the option of closing the charity and selling the building. Risk of catastrophic damage to the building – covered by insurance. Risk of reputational damage due to allegations of moral or financial misconduct. Safeguarding policy upheld and reviewed, financial oversight by Trustees.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Selected by existing Trustees

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Provided with a copy of the Trust Deed, and links to information on the Charities Commission. Invited to an initial Trustees meeting as an induction. Encouraged to familiarise with information online and through e.g. Stewardship
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Independent church governed by Elders, with one of the Elders currently appointed as Pastor. The Trustees care for the legal and statutory duties of the Charity. Member of organisations such as Evangelical Alliance Stewardship Thirtyone:eight The decision was taken during this year to join the Fellowship of Independent Evangelical Churches, for mutual support and encouragement.
Relationship with any related parties	Para 1.51
Remarks about 2022		During the year, there was a process of recovery and consolidation following the disruption caused by the Covid lockdowns in 2020 and 2021. Attendance has started to improve towards the end of the year, with several new families attending the Sunday services. Some meetings continued to be held on Zoom, including weeknight prayer meetings and leadership discussions, as this had been found to be convenient and generally well supported. Ongoing maintenance and repairs to the building were undertaken. The Pastor, Mr David Shepherd, had announced his intention to retire from the role by the end of 2023, and intensive discussions took place about the future of the church. The decision was made to look to appoint a full time Pastor during 2023, and the church was informed. The church responded positively to this suggestion, and pledges of increased financial giving were made to enable this step.

Reference and Administrative details

Charity name	Southam Road Evangelical Church
Other name the charity uses
Registered charitynumber	1163217

Charity’s principal address 1 Cope Road Banbury Oxon OX16 2EJ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Mr David Shepherd	Chairman	Re-appointed 5.12.2021
Mr John Gardner		Re-appointed 23.7.2019
Mr Nic Oliver		Re-appointed 23.7.2019
Mr Ian Fleming		Appointed 12.3.2019
Mr Kevin Dale		Appointed 5.12.2021
Mr Wallace Farley		Appointed 5.12.2021 Resigned 25.7.2022

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional) Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Independent Examiner	Mr Andrew J Geary	Geary Partnership 159a Chase Side Enfield EN2 0PW

Name of chief executive or names of senior staff members (Optional information)
N/A

Other optional information

Mr David Shepherd continued to be paid as Pastor to the church on a part time self-employed basis. The Trustees have reviewed this arrangement in accordance with the Trust Deeds and advice from the Charity Commission and Stewardship, and have concluded that he may continue to act as a Trustee provided he absent himself from any discussions about his service and remuneration.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature		Full name	Full name
		David Shepherd
		Nic Oliver
		John Gardner
		Ian Fleming
		Kevin Dale
Date

SOUTHAM ROAD EVANGELICAL CHURCH Accounts for the year ended 31 December 2022 I Cope Road Banbury Oxfordshire OX16 2EI Charithble Incorpornted Organi&l1ion Registered Charity no. 1163217

soirrHAM ROAD EVANGELICAL CHURCH REPORT OF THE TRusfELS ror the year ended 31 December 2022 The Tru%ets preF£nt their port with the a01 of the church for the year ended 31 December 2022. Chgritable status The church W#L% grwited the SidlU.s of a Charitsble Incorporaied Organi.sation by the Chdrily Commi55ion for England and Wales on 20 AugusE 2015. Its regi.steTed charity number is 1163217. Charitable obj¢cts The object of the Charitable Incorpordted Organisation is. for the public benefit. the advancement of t Christian fdith in Banbury. Oxfordshire. and Sllch other parts of the Uniied Kingdom and ihe world &8 tF charity trusiee% nk7y fEDm time lo lime decide. Trustees The Trustees who served during the year and up to rhe date of this rert were: Mr David Shepherd Mr Kevin Lawrence Dale Mr Nicholas jaS Oliver Mr John Gardner Mr lan Fleming Review of the year Throughout the year the ¢hurch has exrienced God's goodnes in the wntTnuing pursuit of it% charitable objects as slaied above. The monies which have been given tow4rd8 those objects and the manner in which the monie.4 have been expended lre shown in Ihc Receipts and Payment% Account 4ind the St¢ilenL'nt of Assets and Liabilitieq on page% I to 5. The building froTn which the church operates and ii.s bank balance eonstiiuie its main assets as shown on page 5. Public benefft When planning the activilies for the year. the Trustees have considered Ihe Charity Commi.4%ion's guidance on public t¢nefit. The tru.ste&s would draw particular attention to the monies expended on local ministrie8 UPPOn shown on page 4. Basis rf preparation of aLtounts The in]slee.% have made u%e of the exemption8 available to Charitable IncoryxTrra(ed Organisations with income of IGSS (han £2.50.IKXI per annum and have prepared a receipts and paymenis account and staiement of asr£Ls and liabilities. Approved by the Board of TnJ8tees on: 99 IID /2t)21 nd signed on their behalf by.. TtUStee.'

INDEPENDENT EXAMINER'S REPORT to the Elders of SOUTHAM ROAD EVANGELICAL CHURCH l ffpon on the account% of Southam Road Evangelical Church for the year ended 31 DecemtKr 2022. which are set out on ihe following page$ 3 to 5. Resptetive r¢sponsibilitie% of trustees aml examiner The truste¢s are TES[K51blc for ihe preparation of ihe accounts. The Iruste&s consider ihai an audil is not required for this year under section 14412) of the c1tIeS Act 2011 lih¢ 2011 Act} aFKI that an indendent examindiion is needed. It is my responsibility- to examine the accounts under %eciion 145 of the 2011 Act. to follow the ped$ laid down in the General Directions giveD by the Charity Commission Under.tiOn 145{.SMb) ol the 2011 Act. #ind to state whether parttcular mailer5 have Con to my attention. Basis rf independent e&gminer's report My examination was Carried out in accordance with the Generol Direction% given by the Charity Commission. An examtnation includ&s a review of ihe accounting record% kept by the church and a comparison of ihe accounts presenicd with those recollls. li al80 in¢lude.q corn%ideraiion of any unu.sual items or disclosuEEs in the accounts. and seeking expldnalions from the trustees conceming any Such maiteTS. The procedures underEsthen do not provid£ all the evtdence that would be required in an audit, and consequently no opinion is given a5 to whether the accounts preseni a 'trne and fair view, and the ttport is limiled to those maiters sei out in the Statew1 klow. Independent examiner's slatement IrÈ conn¢¢iion wilh my examination. no matter ha8 CO lo my attention: which giveq me reasonable cause to believe that in any materidl re8pect Ihe requiremeni to keep OUntIng records in accordance wiih.section 110 of the 2011 Act: and io prepare accounts which accord with the accounting ordS and coinply with ihe accounting requirenntS of the 2011 Act. have not been t. or (2) to which, in my opinion. attention should be drawn in order io enable a proper understding of the accoun(s lo be reached. And Cha wJGe red Accountant Geary Partnership 1.59a Chase Side Enf5eld EN2 OPW 29 0 4v¥F• Qo23

SOISTHAM ROAD EVANGELICAL CHURCH RECEIPTS AND PAYMEN75 ACCOUNT for the year ended 31 December 2022 Year ended 31 Dee 2022 Year ended 31 Dec2021 INCOME Offerings and gifts received Gifi Aid tax recovered Other incon 29..590 6,0.11 1.069 28,029 2,1.19 To¢al ineome 36.710 EXPENDITURE Missionary expendithre 11.41X) 12.040 Relid expenditure 4.1(M) L•cal ministrfes support 4,988 5.186 Running expenses Brickwork PaIrS. new WiEKIow Website. computer and IT Other maintenance and cleaning Light and heat and water In%urdnce Sundries 2.162 I,IK12 2,291 1.581 1.095 1,961 1.145 7.279 9,245 Other expen P&stor Gifts lo speakers Children and yotsth activitie8 (hher local outrach activitie% Pastoral Accountancy 6,302 620 212 6,134 440 570 28 55 420 -539 8,242 7,647 Totsl expenditu 34,118 NET SURPLUS FOR THE YEAR 701 1,431 Reconeiliation offunds Fund broughi forward Net surplus for the year 28.203 701 26,772 Fund carried forward 28203

SOUTHAM ROAD EVANGELICAL CHURCH RECEipfs AND PAYMENTS Accouiyf, continued for the year ended 31 December 2022 Year ended 31 Dec 2022 Year ended 31 Dec 2021 l. Mi&sionary expenditure Steve & Anna Griffith5 {OMF International) IBrdziI) Keith & Doroihy Ward (ScripturJl Knowledge) (Retired) EPIC and Romania Sieve Dunne (First Direct) (New 7£aland) Ruchel Adams IMad¢igascar) Saheb Borgall (Tribal TransfornHtion India) vÉa Stewardship Giving Account 2.160 i.-fjoo 2.640 1,51X) 2.160 1,5 2.880 .S(K) 12.040 2. Reliefexpendlture Moldova mission (Ukraine) 4.100 3. Iml ministrles support Nicodemus Trnst Green RL%iures Restore Project 1.81M) 788 986 4.988 -5.186 4. Sundries Sub.4CriPtions and licencL Safeguarding Administration and other -115 1.120 579 841 1.145 1.961

soirniAM ROAD EVANGELICAL CHURCH STATEMENT OF AssEfs AND LIABILrrIES as al 31 December 2022 2021 ASSYIS Fixed wsets The freehold of Southam Road Evangelical Church, Southam Roa& BaDbury. The furniture. equipment and Enusical instrnments in th¢ church. No value is ascribed to these assets in the accounts of the ¢hurch. Currnit &ssets Bank balances: Virgin Money bank accimll 28,9 28,203 None. Represented b FUNDS General fid 28. 28,203 The tswstees confirnL in accordance with the Charithble Incorporated Organisations (General) Regulations 2012. that at 31 December 2022 the church did not have any outstanding guarantees to third parttes nor any debts secured on assets of the church. We approve the attached receipls and payments account and above statement of assets and IRabilities ld confirni that we have made available all relevant records and inforn]ation for their preparation. Tn]stee: Tntee. 24

SOUTHAM ROAD EVANGELICAL CHURCH

Accounts for the year ended 31 December 2022

1 Cope Road Banbury Oxfordshire OX16 2EJ

Charitable Incorporated Organisation Registered Charity no. 1163217

SOUTHAM ROAD EVANGELICAL CHURCH

REPORT OF THE TRUSTEES for the year ended 31 December 2022

The Trustees present their report with the accounts of the church for the year ended 31 December 2022.

Charitable status

The church was granted the status of a Charitable Incorporated Organisation by the Charity Commission for England and Wales on 20 August 2015. Its registered charity number is 1163217.

Charitable objects

The object of the Charitable Incorporated Organisation is, for the public benefit, the advancement of the Christian faith in Banbury, Oxfordshire, and such other parts of the United Kingdom and the world as the charity trustees may from time to time decide.

Trustees

The Trustees who served during the year and up to the date of this report were:

Mr David Shepherd Mr Kevin Lawrence Dale Mr Nicholas James Oliver Mr John Gardner Mr Ian Fleming

Review of the year

Throughout the year the church has experienced God’s goodness in the continuing pursuit of its charitable objects as stated above. The monies which have been given towards those objects and the manner in which the monies have been expended are shown in the Receipts and Payments Account and the Statement of Assets and Liabilities on pages 3 to 5. The building from which the church operates and its bank balance constitute its main assets as shown on page 5.

Public benefit

When planning the activities for the year, the Trustees have considered the Charity Commission’s guidance on public benefit. The trustees would draw particular attention to the monies expended on local ministries support as shown on page 4.

Basis of preparation of accounts

The trustees have made use of the exemptions available to Charitable Incorporated Organisations with income of less than £250,000 per annum and have prepared a receipts and payments account and a statement of assets and liabilities.

Approved by the Board of Trustees on:

and signed on their behalf by:

Trustee:

INDEPENDENT EXAMINER’S REPORT to the Elders of SOUTHAM ROAD EVANGELICAL CHURCH

I report on the accounts of Southam Road Evangelical Church for the year ended 31 December 2022, which are set out on the following pages 3 to 5.

Respective responsibilities of trustees and examiner

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility:

to examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the church and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act, have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

............................................................ Andrew J Geary Chartered Accountant

Geary Partnership 159a Chase Side Enfield EN2 0PW

Date: ........................................................

SOUTHAM ROAD EVANGELICAL CHURCH

RECEIPTS AND PAYMENTS ACCOUNT for the year ended 31 December 2022

		Year ended	Year ended
		31 Dec 2022	31 Dec 2021
INCOME	Notes	£	£
Offerings and gifts received		29,590	28,029
Gift Aid tax recovered		6,051	5,381
Other income		1,069	2,139
		---------	---------
Total income		36,710	35,549
		---------	---------
EXPENDITURE
Missionary expenditure	1	11,400	12,040
		---------	---------
Relief expenditure	2	4,100	-
		---------	---------
Local ministries support	3	4,988	5,186
		---------	---------
Running expenses
Brickwork repairs, new window		-	2,162
Website, computer and IT		1,116	1,002
Other maintenance and cleaning		1,329	1,444
Light and heat and water		2,291	1,581
Insurance		1,398	1,095
Sundries	4	1,145	1,961
		---------	---------
		7,279	9,245
		---------	---------
Other expenses
Pastor		6,302	6,134
Gifts to speakers		620	440
Children and youth activities		212	570
Other local outreach activities		137	28
Pastoral		539	55
Accountancy		432	420
		---------	---------
		8,242	7,647
		---------	---------
Total expenditure		36,009	34,118
		---------	---------
NET SURPLUS FOR THE YEAR		701	1,431
		---------	---------
Reconciliation of funds
Fund brought forward		28,203	26,772
Net surplus for the year		701	1,431
		---------	---------
Fund carried forward		28,904	28,203
		---------	---------

SOUTHAM ROAD EVANGELICAL CHURCH

RECEIPTS AND PAYMENTS ACCOUNT, continued for the year ended 31 December 2022

	Year ended	Year ended
	31 Dec 2022	31 Dec 2021
	£	£
1. Missionary expenditure
Steve & Anna Griffiths (OMF International) (Brazil)	3,600	3,600
Keith & Dorothy Ward (Scriptural Knowledge) (Retired)	2,160	2,160
EPIC and Romania	1,500	1,500
Steve Dunne (First Direct) (New Zealand)	2,640	2,880
Rachel Adams (Madagascar)	1,500	500
Saheb Borgall (Tribal Transformation India)
via Stewardship Giving Account	-	1,400
	---------	---------
	11,400	12,040
	---------	---------
2. Relief expenditure
Moldova mission (Ukraine)	4,100	-
	---------	---------
3. Local ministries support
Nicodemus Trust	1,800	1,800
Green Pastures	2,400	2,400
Restore Project	788	986
	---------	---------
	4,988	5,186
	---------	---------
4. Sundries
Subscriptions and licences	315	1,120
Safeguarding	251	-
Administration and other	579	841
	---------	---------
	1,145	1,961
	---------	---------

SOUTHAM ROAD EVANGELICAL CHURCH

STATEMENT OF ASSETS AND LIABILITIES as at 31 December 2022

	2022	2021
	£	£
ASSETS
Fixed assets
The freehold of Southam Road Evangelical Church, Southam Road,	Banbury.
The furniture, equipment and musical instruments in the church.
No value is ascribed to these assets in the accounts of the church.
Current assets
Bank balances:
Virgin Money bank account	28,904	28,203
	---------	---------
LIABILITIES
None.
Represented by:
FUNDS
General fund	28,904	28,203
	---------	---------

The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at 31 December 2022 the church did not have any outstanding guarantees to third parties nor any debts secured on assets of the church.

We approve the attached receipts and payments account and above statement of assets and liabilities and confirm that we have made available all relevant records and information for their preparation.

……………………………………………. ……………………………………………… Trustee: Trustee: Date: …………………………… Date: ………………………….