## **Trustees’ Annual Report for the period** **From 1.1.2022 To 31.12.2022** ## **Charity name: Southam Road Evangelical Church** ## **Charity registration number: 1163217** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Object of the CIO is, for the public benefit, the
advancement of the Christian faith in Banbury,
Oxfordshire and such other parts of the United
Kingdom and the world as the charity trustees may
from time to time decide.
The Church is a member of the Evangelical Alliance,
Fellowship of Independent Evangelical Churches,
Stewardship and thirtyone:eight.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Activities undertaken during the year include;
Public meetings in the Church Building for Christian
worship and preaching the Bible.
Practical, emotional, financial and spiritual support of
members and attenders, and of contacts in the wider
community.
Support of local charities, financially and by volunteer
assistance, including The Nicodemus Trust, and
Green Pastures Nursing Home.
Practical and financial support for the Womens’
Refuge in Banbury, and the Food Bank run by the
Salvation Army
Support of overseas charitable work, including small
rural churches in Romania, famine relief work in
Moldova and India, and work with vulnerable young
women in New Zealand.
Individuals in the church are involved with social
goods such as work with Guide Dogs for the Blind,
local Community Radio, support for the Christmas
Shoebox Appeal and links to Street Pastors. These
individual efforts are reported back to the church, and
are supported financially and prayerfully by the church
at large.| |||Renovation and repair work was undertaken to the
building in accordance with the 5 year plan agreed
following a survey undertaken by a professional
adviser from the Church Growth Trust| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the guidance issued by
the Charity Commission on public benefit| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Grants to other charities and to individuals are made
at the discretion of the Elders and the Trustees, with
reference to available funds and to the Reserves
policy.| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Apart from part time paid work by the Pastor, the
church operates entirely by the volunteer services
and financial contributions of members and
attenders.| |Other||**The church has a current Safeguarding policy in**
**place, and is committed to safe working**
**especially with children and vulnerable adults. Mr**
**David Shepherd is the designated Safeguarding**
**Lead.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The above activities have enabled the church to
beneficially impact on the lives of a number of
people, locally and further afield. Those attending
and linked to the church are supported and helped
through the joys and crises of everyday life, and
given help to deepen their spiritual lives and
understanding of the Bible.
We have linked into the wider community by means
of events for non-members. The Messy Church
programme was discontinued during the year; other
outlets are being considered.
Practical and emotional support has been given to
members in financial emotional and physical need.
We have also reached out to non-members with
similar support, particularly to the ladies in the
Womens’ refuge in the town.
Overseas contacts have shared in the ways that our
support has helped many in vulnerable situations,
and the impact this has had on their lives.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|See attached accounts validated by the independent
examiner.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The building is held freehold, and is a substantial
asset.
The Trustees have adopted a policy of holding a
minimum of 3 months giving as a cash reserve –
currently £7000| |Amount of reserves held|Para 1.22|£28,904.02 as of 31.12.2022| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funds are raised by donations from members, and
are spent at the discretion of the Church Leadership
in discussion with the members and the Trustees.
**The Trustees are enormously grateful for the**
**sustained financial support of the church**
**members during 2022, despite the difficult**
**economic situation.**
Small sums are given as voluntary donations for the
use of the building by other churches and charitable
groups.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|Risk of many members leaving and the organisation
becoming unviable – the Trustees then have the
option of closing the charity and selling the building.
Risk of catastrophic damage to the building –
covered by insurance.
Risk of reputational damage due to allegations of
moral or financial misconduct. Safeguarding policy
upheld and reviewed, financial oversight by Trustees.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Selected by existing Trustees**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Provided with a copy of the Trust Deed, and links to
information on the Charities Commission. Invited to
an initial Trustees meeting as an induction.
Encouraged to familiarise with information online and
through e.g. Stewardship| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Independent church governed by Elders, with one of
the Elders currently appointed as Pastor. The
Trustees care for the legal and statutory duties of the
Charity.
Member of organisations such as
Evangelical Alliance
Stewardship
Thirtyone:eight
The decision was taken during this year to join the
Fellowship of Independent Evangelical Churches, for
mutual support and encouragement.| |Relationship with any related
parties|Para 1.51|| |**Remarks about 2022**||During the year, there was a process of recovery and
consolidation following the disruption caused by the
Covid lockdowns in 2020 and 2021. Attendance has
started to improve towards the end of the year, with
several new families attending the Sunday services.
Some meetings continued to be held on Zoom,
including weeknight prayer meetings and leadership
discussions, as this had been found to be convenient
and generally well supported.
Ongoing maintenance and repairs to the building
were undertaken.
The Pastor, Mr David Shepherd, had announced his
intention to retire from the role by the end of 2023,
and intensive discussions took place about the future
of the church. The decision was made to look to
appoint a full time Pastor during 2023, and the
church was informed. The church responded
positively to this suggestion, and pledges of
increased financial giving were made to enable this
step.| ## **Reference and Administrative details** |Charity name|Southam Road Evangelical Church| |---|---| |Other name the charity uses|| |Registered charitynumber|1163217| Charity’s principal address 1 Cope Road Banbury Oxon OX16 2EJ ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mr David Shepherd|Chairman|Re-appointed 5.12.2021|| ||Mr John Gardner||Re-appointed 23.7.2019|| ||Mr Nic Oliver||Re-appointed 23.7.2019|| ||Mr Ian Fleming||Appointed 12.3.2019|| ||Mr Kevin Dale||Appointed 5.12.2021|| ||Mr Wallace Farley||Appointed 5.12.2021
Resigned 25.7.2022|| |||||| |||||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets **Additional information (optional) Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |**Independent**
**Examiner**|Mr Andrew J Geary|Geary Partnership
159a Chase Side
Enfield
EN2 0PW| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| ## **Other optional information** Mr David Shepherd continued to be paid as Pastor to the church on a part time self-employed basis. The Trustees have reviewed this arrangement in accordance with the Trust Deeds and advice from the Charity Commission and Stewardship, and have concluded that he may continue to act as a Trustee provided he absent himself from any discussions about his service and remuneration. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature**||**Full name**|**Full name**| |---|---|---|---| |||**David Shepherd**|| |||**Nic Oliver**|| |||**John Gardner**|| |||**Ian Fleming**|| |||**Kevin Dale**|| |**Date**|||| SOUTHAM ROAD EVANGELICAL CHURCH Accounts for the year ended 31 December 2022 I Cope Road Banbury Oxfordshire OX16 2EI Charithble Incorpornted Organi&l1ion Registered Charity no. 1163217 soirrHAM ROAD EVANGELICAL CHURCH REPORT OF THE TRusfELS ror the year ended 31 December 2022 The Tru%*ets preF£nt their ￿port with the a￿0￿￿1￿ of the church for the year ended 31 December 2022. Chgritable status The church W#L% grwited the SidlU.s of a Charitsble Incorporaied Organi.sation by the Chdrily Commi55ion for England and Wales on 20 AugusE 2015. Its regi.steTed charity number is 1163217. Charitable obj¢cts The object of the Charitable Incorpordted Organisation is. for the public benefit. the advancement of t Christian fdith in Banbury. Oxfordshire. and Sllch other parts of the Uniied Kingdom and ihe world &8 tF charity trusiee% nk7y fEDm time lo lime decide. Trustees The Trustees who served during the year and up to rhe date of this re￿rt were: Mr David Shepherd Mr Kevin Lawrence Dale Mr Nicholas ja￿￿S Oliver Mr John Gardner Mr lan Fleming Review of the year Throughout the year the ¢hurch has ex￿rienced God's goodne*s in the wntTnuing pursuit of it% charitable objects as slaied above. The monies which have been given tow4rd8 those objects and the manner in which the monie.4 have been expended ￿lre shown in Ihc Receipts and Payment% Account 4ind the St¢ilenL'nt of Assets and Liabilitieq on page% I to 5. The building froTn which the church operates and ii.s bank balance eonstiiuie its main assets as shown on page 5. Public benefft When planning the activilies for the year. the Trustees have considered Ihe Charity Commi.4%ion's guidance on public t¢nefit. The tru.ste&s would draw particular attention to the monies expended on local ministrie8 UPPOn shown on page 4. Basis rf preparation of aLtounts The in]slee.% have made u%e of the exemption8 available to Charitable IncoryxTrra(ed Organisations with income of IGSS (han £2.50.IKXI per annum and have prepared a receipts and paymenis account and staiement of asr£Ls and liabilities. Approved by the Board of TnJ8tees on: 99 IID /2t)21 nd signed on their behalf by.. TtUStee.' INDEPENDENT EXAMINER'S REPORT to the Elders of SOUTHAM ROAD EVANGELICAL CHURCH l ffpon on the account% of Southam Road Evangelical Church for the year ended 31 DecemtKr 2022. which are set out on ihe following page$ 3 to 5. Resptetive r¢sponsibilitie% of trustees aml examiner The truste¢s are TES[K￿51blc for ihe preparation of ihe accounts. The Iruste&s consider ihai an audil is not required for this year under section 14412) of the c1￿￿tIeS Act 2011 lih¢ 2011 Act} aFKI that an inde￿ndent examindiion is needed. It is my responsibility- to examine the accounts under %eciion 145 of the 2011 Act. to follow the p￿￿ed￿￿$ laid down in the General Directions giveD by the Charity Commission Under.￿tiOn 145{.SMb) ol the 2011 Act. #ind to state whether parttcular mailer5 have Con￿ to my attention. Basis rf independent e&gminer's report My examination was Carried out in accordance with the Generol Direction% given by the Charity Commission. An examtnation includ&s a review of ihe accounting record% kept by the church and a comparison of ihe accounts presenicd with those recollls. li al80 in¢lude.q corn%ideraiion of any unu.sual items or disclosuEEs in the accounts. and seeking expldnalions from the trustees conceming any Such maiteTS. The procedures underEsthen do not provid£ all the evtdence that would be required in an audit, and consequently no opinion is given a5 to whether the accounts preseni a 'trne and fair view, and the ttport is limiled to those maiters sei out in the Statew￿￿1 klow. Independent examiner's slatement IrÈ conn¢¢iion wilh my examination. no matter ha8 CO￿ lo my attention: which giveq me reasonable cause to believe that in any materidl re8pect Ihe requiremeni to keep ￿￿OUntIng records in accordance wiih.section 110 of the 2011 Act: and io prepare accounts which accord with the accounting ￿ordS and coinply with ihe accounting requiren￿ntS of the 2011 Act. have not been ￿t. or (2) to which, in my opinion. attention should be drawn in order io enable a proper underst￿ding of the accoun(s lo be reached. And Cha wJGe red Accountant Geary Partnership 1.59a Chase Side Enf5eld EN2 OPW 29 0 4v¥F• Qo23 SOISTHAM ROAD EVANGELICAL CHURCH RECEIPTS AND PAYMEN75 ACCOUNT for the year ended 31 December 2022 Year ended 31 Dee 2022 Year ended 31 Dec2021 INCOME Offerings and gifts received Gifi Aid tax recovered Other incon 29..590 6,0.11 1.069 28,029 2,1.19 To¢al ineome 36.710 EXPENDITURE Missionary expendithre 11.41X) 12.040 Relid expenditure 4.1(M) L•cal ministrfes support 4,988 5.186 Running expenses Brickwork ￿PaIrS. new WiEKIow Website. computer and IT Other maintenance and cleaning Light and heat and water In%urdnce Sundries 2.162 I,IK12 2,291 1.581 1.095 1,961 1.145 7.279 9,245 Other expen P&stor Gifts lo speakers Children and yotsth activitie8 (hher local outrach activitie% Pastoral Accountancy 6,302 620 212 6,134 440 570 28 55 420 -539 8,242 7,647 Totsl expenditu 34,118 NET SURPLUS FOR THE YEAR 701 1,431 Reconeiliation offunds Fund broughi forward Net surplus for the year 28.203 701 26,772 Fund carried forward 28203 SOUTHAM ROAD EVANGELICAL CHURCH RECEipfs AND PAYMENTS Accouiyf, continued for the year ended 31 December 2022 Year ended 31 Dec 2022 Year ended 31 Dec 2021 l. Mi&sionary expenditure Steve & Anna Griffith5 {OMF International) IBrdziI) Keith & Doroihy Ward (ScripturJl Knowledge) (Retired) EPIC and Romania Sieve Dunne (First Direct) (New 7£aland) Ruchel Adams IMad¢igascar) Saheb Borgall (Tribal TransfornHtion India) vÉa Stewardship Giving Account 2.160 i.-fjoo 2.640 1,51X) 2.160 1,5 2.880 .S(K) 12.040 2. Reliefexpendlture Moldova mission (Ukraine) 4.100 3. Iml ministrles support Nicodemus Trnst Green RL%iures Restore Project 1.81M) 788 986 4.988 -5.186 4. Sundries Sub.4CriPtions and licencL Safeguarding Administration and other -115 1.120 579 841 1.145 1.961 soirniAM ROAD EVANGELICAL CHURCH STATEMENT OF AssEfs AND LIABILrrIES as al 31 December 2022 2021 ASSYIS Fixed wsets The freehold of Southam Road Evangelical Church, Southam Roa& BaDbury. The furniture. equipment and Enusical instrnments in th¢ church. No value is ascribed to these assets in the accounts of the ¢hurch. Currnit &ssets Bank balances: Virgin Money bank accimll 28,9 28,203 None. Represented b FUNDS General fi￿d 28. 28,203 The tswstees confirnL in accordance with the Charithble Incorporated Organisations (General) Regulations 2012. that at 31 December 2022 the church did not have any outstanding guarantees to third parttes nor any debts secured on assets of the church. We approve the attached receipls and payments account and above statement of assets and IRabilities l￿d confirni that we have made available all relevant records and inforn]ation for their preparation. Tn]stee: Tn￿tee. 24 ## **SOUTHAM ROAD EVANGELICAL CHURCH** **Accounts for the year ended 31 December 2022** 1 Cope Road Banbury Oxfordshire OX16 2EJ Charitable Incorporated Organisation Registered Charity no. 1163217 ## **SOUTHAM ROAD EVANGELICAL CHURCH** ## **REPORT OF THE TRUSTEES for the year ended 31 December 2022** The Trustees present their report with the accounts of the church for the year ended 31 December 2022. ## **Charitable status** The church was granted the status of a Charitable Incorporated Organisation by the Charity Commission for England and Wales on 20 August 2015. Its registered charity number is 1163217. ## **Charitable objects** The object of the Charitable Incorporated Organisation is, for the public benefit, the advancement of the Christian faith in Banbury, Oxfordshire, and such other parts of the United Kingdom and the world as the charity trustees may from time to time decide. ## **Trustees** The Trustees who served during the year and up to the date of this report were: Mr David Shepherd Mr Kevin Lawrence Dale Mr Nicholas James Oliver Mr John Gardner Mr Ian Fleming ## **Review of the year** Throughout the year the church has experienced God’s goodness in the continuing pursuit of its charitable objects as stated above. The monies which have been given towards those objects and the manner in which the monies have been expended are shown in the Receipts and Payments Account and the Statement of Assets and Liabilities on pages 3 to 5. The building from which the church operates and its bank balance constitute its main assets as shown on page 5. ## **Public benefit** When planning the activities for the year, the Trustees have considered the Charity Commission’s guidance on public benefit. The trustees would draw particular attention to the monies expended on local ministries support as shown on page 4. ## **Basis of preparation of accounts** The trustees have made use of the exemptions available to Charitable Incorporated Organisations with income of less than £250,000 per annum and have prepared a receipts and payments account and a statement of assets and liabilities. Approved by the Board of Trustees on: and signed on their behalf by: Trustee: 1 ## **INDEPENDENT EXAMINER’S REPORT to the Elders of SOUTHAM ROAD EVANGELICAL CHURCH** I report on the accounts of Southam Road Evangelical Church for the year ended 31 December 2022, which are set out on the following pages 3 to 5. ## **Respective responsibilities of trustees and examiner** The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility: - to examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the church and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act, have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## ............................................................ **Andrew J Geary Chartered Accountant** Geary Partnership 159a Chase Side Enfield EN2 0PW Date: ........................................................ 2 ## **SOUTHAM ROAD EVANGELICAL CHURCH** ## **RECEIPTS AND PAYMENTS ACCOUNT for the year ended 31 December 2022** |||**Year ended**|**Year ended**| |---|---|---|---| |||**31 Dec 2022**|**31 Dec 2021**| |**INCOME**|**Notes**|**£**|**£**| |Offerings and gifts received||29,590|28,029| |Gift Aid tax recovered||6,051|5,381| |Other income||1,069|2,139| |||---------|---------| |**Total income**||**36,710**|**35,549**| |||---------|---------| |**EXPENDITURE**|||| |**Missionary expenditure**|1|11,400|12,040| |||---------|---------| |**Relief expenditure**|2|4,100|-| |||---------|---------| |**Local ministries support**|3|4,988|5,186| |||---------|---------| |**Running expenses**|||| |Brickwork repairs, new window||-|2,162| |Website, computer and IT||1,116|1,002| |Other maintenance and cleaning||1,329|1,444| |Light and heat and water||2,291|1,581| |Insurance||1,398|1,095| |Sundries|4|1,145|1,961| |||---------|---------| |||7,279|9,245| |||---------|---------| |**Other expenses**|||| |Pastor||6,302|6,134| |Gifts to speakers||620|440| |Children and youth activities||212|570| |Other local outreach activities||137|28| |Pastoral||539|55| |Accountancy||432|420| |||---------|---------| |||8,242|7,647| |||---------|---------| |**Total expenditure**||**36,009**|**34,118**| |||---------|---------| |**NET SURPLUS FOR THE YEAR**||**701**|**1,431**| |||---------|---------| |**Reconciliation of funds**|||| |Fund brought forward||28,203|26,772| |Net surplus for the year||701|1,431| |||---------|---------| |Fund carried forward||**28,904**|**28,203**| |||---------|---------| 3 ## **SOUTHAM ROAD EVANGELICAL CHURCH** ## **RECEIPTS AND PAYMENTS ACCOUNT, continued for the year ended 31 December 2022** ||**Year ended**|**Year ended**| |---|---|---| ||**31 Dec 2022**|**31 Dec 2021**| ||**£**|**£**| |**1. Missionary expenditure**||| |Steve & Anna Griffiths (OMF International) (Brazil)|3,600|3,600| |Keith & Dorothy Ward (Scriptural Knowledge) (Retired)|2,160|2,160| |EPIC and Romania|1,500|1,500| |Steve Dunne (First Direct) (New Zealand)|2,640|2,880| |Rachel Adams (Madagascar)|1,500|500| |Saheb Borgall (Tribal Transformation India)||| |via Stewardship Giving Account|-|1,400| ||---------|---------| ||11,400|12,040| ||---------|---------| |**2. Relief expenditure**||| |Moldova mission (Ukraine)|4,100|-| ||---------|---------| |**3. Local ministries support**||| |Nicodemus Trust|1,800|1,800| |Green Pastures|2,400|2,400| |Restore Project|788|986| ||---------|---------| ||4,988|5,186| ||---------|---------| |**4. Sundries**||| |Subscriptions and licences|315|1,120| |Safeguarding|251|-| |Administration and other|579|841| ||---------|---------| ||1,145|1,961| ||---------|---------| 4 ## **SOUTHAM ROAD EVANGELICAL CHURCH** ## **STATEMENT OF ASSETS AND LIABILITIES as at 31 December 2022** ||**2022**|**2021**| |---|---|---| ||**£**|**£**| |**ASSETS**||| |**Fixed assets**||| |The freehold of Southam Road Evangelical Church, Southam Road,|Banbury.|| |The furniture, equipment and musical instruments in the church.||| |No value is ascribed to these assets in the accounts of the church.||| |**Current assets**||| |Bank balances:||| |Virgin Money bank account|28,904|28,203| ||---------|---------| |**LIABILITIES**||| |None.||| |**Represented by:**||| |**FUNDS**||| |General fund|28,904|28,203| ||---------|---------| The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at 31 December 2022 the church did not have any outstanding guarantees to third parties nor any debts secured on assets of the church. We approve the attached receipts and payments account and above statement of assets and liabilities and confirm that we have made available all relevant records and information for their preparation. ……………………………………………. ……………………………………………… Trustee: Trustee: Date: …………………………… Date: …………………………. 5