Registered Charity No: 1163202 THE DEARNE PLAYHOUSE REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2024
THE DEARNe PLAYHOUSE REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2024 CONTENTS Pag¢ Legal and Admini5tratlve Information Trustees, Report Independent Examiner's Report Receipts & Payments Account Statement of Assets and Liabillties io Notes to the Financial Statements 11-12 Page 2
THE DEARNE PLAYHOUSE LEGAL AND ADMINISTRATIVE INFORMATION YEAR ENDED 31 MARCH 2024 Full Name: THE DEARNE PLAYHOUSE Re9lstered Charlty Number: 1163202 Correspondence Address: The Dearne Playhouse Dearne Welfare Hall Washington Road Goldthorpe Rotherham S63 9EF Trustees: Beverley Foster Stella Burton Mike Lawrence Paul Davles (Appolnted February 2024) Abigall Moore (Appointed July 2024) Chair: Cllr Mlke Lawrence Bankers: Virgln Money IA Peel Square Barnsley South Yorkshire S70 2PL Independent Examlner: Chrlstopher Stone5 Communlty Accountant 23 Queens Road Barnsley S71 IAN Page 3
THE DEARNE PLAYHOUSE TRusfEES' REPORT YEAR ENDED 31 MARCH 2024 The Trustees present their annual report and accounts for the year ended 31 March 2024. structurei governance and management The Dearne Playhouse is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission and governed by its constitution, dated 19 August 2015. The members of the CIO are the charity trustees. Membership of the CIO cannot be transferred to anyone else. The members of the CIO have no liablllty to contrlbute to assets and no personal responslblllty for 5ettllng debts and Ilabilities in the event of wlndlng up. The affalrs of the charity are managed by the trustees, who may exercise all the powers of the charlty. Appolntment of Trustees In accordance with the terms of the constitutlon, there must be at least three charity trustees. If the number falls below this minimum, the remalning trustees can act only to call a meetlng of the trustees or appoint a new trustee. There is no maximum number of trustees. One third of the Trustees wlll retlre at a properly convened meeting of the charity trustees each year but may be reappointed. Each new trustee is glven a copy of the constitution and the latest trustee's annual report and accounts, on or before appointment. The trustees who served during the year are shown on page 3 of this report. Charitable alms and objectives The objectives of the charity are: l. To promote the arts for the benefit of the publlc, and in particular the Dearne Valley communities, by production and performance of drama, mime, dance, muslc and singlngi and the establishment and maintenance of a theatre known as The Dearne Playhouse on premises known as the Mlners, Recreation or Pleasure Ground at Goldthorpe. 2. To promote regeneration in areas of social and economic deprivation (and in particular the Dearne Valley) for the benefit of the public by all or any of the following mean5: The advancement of education, training or retralnlng, particularly among unemployed people The provision of educatlonal, recreational and leisure facilities for the pu bllc at large or for those who by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances have need of such facilitles Such other means as may from tlme to time be determined, subject to the prior written consent of the Charity Commissioners for England and Wales. Page 4
THE DIARNE PLAYHOUSE TRUSTEES. REPORT ¢ontlnued YEAR ENDED 31 MARCH 2024 Activities undertaken and achlevements durlng the year. In shaping the objectives for the year, the trustees have pald due regard to the publlc benefit guidance publlshed by the Charity Commission. The Dearne Playhouse commenced trading as a new Charitsble Incorporated Organisation (CIO) on 1st April 2016. The charlty entered Into a new lease wlth Barnsley Metropolitan Borough Council on the 14th November 2016, when assets and Ilabilities were transferred from Dearne Community and Miners Welfare Scheme, the registered charity that previously managed the slte. The responsibility for the playhouse continues to rest with the CIO. In the financlal year. In early 2022 Barnsley MBC was successful in their appllcation for the Governments Prlnclple Towns Fund and the Dearne Playhouse wa5 included as the cultural hub in the plans, whlch has brought In substantial capltal funding, this year, to make essential repalrs to the roof and to completely refurbish the basement for communlty use. In addition, the local envlronment will also be regenerated thus providing a central hub for Goldthorpe. The capltal works for phase l of the refurbishment wa5 completed. Thls Induded a complete new roof. a full new Ilght and sound installation and new alr handling unlt. We continued to work with BMBC to develop phase 2 to tske place startlng July 2024, where the basement will be fully refurbished to create the base for the communlty hub. The Playhouse has worked with groups and consulted wlth the local community to decide what would be the best use of space. It was declded that a youth theatre and a musical theatre group would be beneficial to the local area. These have both been established and will move In as s¢)on as work is compete. We will also open the hub up to any local art groups. The work wlll be completed in October 2024 and the Playhouse continues to be busy and remalns self-sustalnable. The theatre will also be closed for part of 2024 - 2025 for all works to be completed. The trustee5 were in agreement that It was necessary to lose revenue over the year, to ensure the long term 5urvlval of the theatre In Goldthorpe. The accounts wlll therefore show a slgniflcant reductlon in revenue, and as a result the theatre reserves have been allocated to make sure staff salarles and all utilities were covered. The theatre has always run self-sufriciently, generating all running costs from hlrlng the space as well as produclng Its own in-house produttions. Thls has continued a5 much as posslble and the theatre manager has maintained relationships with organisations who hire the theatre, wlth secured booklngs for next year. Trustees are confident that revenue wlll not be dUCed In the future. Whilst 2024 - 2025 wlll again be disrupted by the capital works, it Is the Intention that the theatre will continue to provide theatre skills development opportunities to local young people and will continue to provlde provision in the local aa at an afftjrdable cost. Page 5
THE DEARNE PLAYHOUSE TRUSTEES. REPORT contlnued YEAR ENDED 31 MARCH 2024 Future Plans Capital works will affect 2024-25, but not as much as the previous year, particularly refurbishment of the basement area, to provide a new community space aimed to be completed In October 2024. Thls development will be significant, as this new area will help create flexible space In the theatre thereby enabllng more people to access the facility. Trustees and theatre staff will work closely with Bamsley MBC to ensure ongoing developments are in line with the values, ethos and vlslon of the playhouse. Loss of income will be covered by project funding, although the playhouse wlll be In use for periods throughout the refurbishment as we are keen for minlmal disruption to provision. We wlll contlnue to apply for grants and develop relatlonships with organlsatlons who may wlsh to use the place - these are important for income generation necessary to Improve the overall financial health of the venue, reduce operational cost5, reduce reliance on external funding and form a basls for future developments and growth. Rlsk Management The trustees are responsible for risk management. A review of strategies to mitigate risk has taken place and formed part of the proposed changes in establishing the Charitable Incorporated Organi5atlon. The new risk management strategy includes: l. An annual review of the risks the new CIO may face. 2. The establishment of systems and procedures to mitlgate those rlsks identified in the strategy, will include: Formal agenda for mlnutes of trustee meetings. Formal written pollcies where approprlate. Vetting procedures as required by law for the protection of children and vulnerable adults. 3. Rlsk assessments wlll be carried out on all major projects undertaken by the charity and are required for grant applications In any event. 4. The new CIO is being supported by BMBC'S Rlsk and Governance manager who will assist the trustees in developing appropriate arrangements for the management of risk. The Charity's policy on reserves The trustees recognlse the need to keep reserves at a level which will give the organlsation stability to enable it to continue to operate in the future and are working towards holding at least 3 months running costs in reserve at any one tlrne. Based on current year expenditure this equates to £27,725. The actual reserves held by the charlty at the year end was £30,479 (2023: £25,092) which exceeds this level. Related parties The trustees consider that there are no related parties to the charity. Trustees responsibilities for the financial statements The trustees are responsible for keeping proper accountlng record5 whlch disclose wlth reasonable accuracy the financial position of the charity at any time and enable the trustees to prepare financlal statements for each financial year. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detertion of fraud or other Irregularlties. Page 6
THE DEARNI PLAYHOUSE TRUSTEES. REPORT contlnued YEAR ENDED 31 MARCH 2024 Financial Positlon The financial statements are set out In pages 9 to 12. The Receipts and Payments Account shows a surplus for the year of £5,387 (2023: deficlt (£11,677). The total funds of the charlty at year end stand at £30,479 (2023: £25,092). The trustees declare that they have approved the report above. Signed on behalf of the charlty's trustees: Signed: Date.. 29th January 2025 Mlke Lawrnnco, Chair Page 7
THE DEARNE PLAYHOUSE INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 MARCH 2024 I report on the accounts of the charity, whlch are set out on pages 9 to 12. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The trustees conslder that an audit is not required for this year, under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent exarnlnatlon Is needed. It is my responsibillty to: examine the accounts, under section 145 of the 2011 Act. follow the procedures laid down In the general directions given by the Charity Commissioners under section 145 (5}(b) of the 2011 Act; and state whether partlcular matters have come to my attention Basis of independent examinerfs report My examination was carried out in accordance with the general d1ctIonS given by the Charity Commission. An examlnation Includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosure5 in the accounts, and seeklng explanations from you as trustees concerning any such matters. The procedures undertaken do not provlde all the evidence that would be requlred in an audit, and consequently no opinlon is given as to whether the accounts present a 'true and fair view. and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: which glves me reasonable cause to belleve that in any material respect the requirements to keep accounting records, In accordance with sectlon 130 of the 2011 Act, and to prepare accounts whlch accord with the accounting records and comply wlth the accounting requlrement5 of the 2011 Art have not been met; or 2, to which. In my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Date: 29th January 2025 Christopher Stones Community Accountant BCVS Services 23 Queens Road, Barnsleyi S71 IAN Page 8
THE DEARNE PLAYHOUSE RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 MARCH 2024 2024 Total Funds 2023 Total Funds Unrestrirted Funds Re5trlcted Funds Note Recelpts Grants ReIVed Fundraising & Donauor Hire Income Pantomime Income 8ar Income Equlpment Hire 213 18.410 2,352 52,310 25,914 17,297 3,897 22,307 2.352 52,310 25,914 17,297 3,066 43 49,562 15,791 15,240 Total rff?ipts 116.283 3,897 120,180 83,702 Payments Salarfes Cost Bar Costs Licences Rates Insurance Utilities Telephones & Internet RepaSrs & Malntenance Waste DIsp05al Pantomltne Expendlture Equlpment & Assets Loan Repayments PrSntlng & Statlonery Support Professional Fee5 Sundry & Mlscellaneou5 Expenses 64,803 17,555 836 419 1,338 8,251 1,031 4,957 976 5,895 1,227 64,803 17,555 836 419 1,338 8,251 1,031 8.854 976 5,895 1,227 62,815 9,184 1,246 794 1,170 9,026 875 2,867 912 3,020 1,013 3,897 180 2,006 1,422 180 2,006 1,422 170 1,831 456 Total payments 110,896 3,897 114,793 95,379 Surplusl(Deticit) 5,387 5,387 {11,677} Total fvnd5 brought forward 25,092 25,092 36,769 Totsl Funds Carried Forward 30,479 30,479 25,092 Page 9
THE DEARNE PLAYHOUSE STATEMENT OF ASSETS & LIABILITIES AS AT 31 MARCH 2024 2024 Mrgln Bank OJrrent Accthrt Petty Cash £30,079 £400 £24,692 £400 £30,479 £25,092 2024 2023 Debtors: Venue Hi £3,0 Bèr stock for r&ae, to the vaue OF £1,850 was held at 31.03.24 A list fixed assets retain&Y fcr the tharitys use is indudèj in note 7 to the actnts (page 12) 2024 2023 Liabilities: £cwntsnLy Fee PAYE allIty £875 £825 £911 £867 £1,786 £1,692 The trustees declare that they have approved the accounts above. Signed on behalf of the charity's trustees: Date: 29th lanuary 2025 Mlke Lawrenc¢, Chair Paoe 10
THE DEARNE PLAYHOUSE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 Accountlng policies Basls of the fth unts The flnancial statements have been prepared on a ReIPtS & Payments basis whlch summarises the movement of cash in and out of the organisation. In thls context 'cash' include5 cash equivalents, such as bank accounts where cash can be readily available to pay debts as they fall due. This format of accounts is available to non-company charitles wlth gross annual Income of £250,000 or less. ra acc ifi n of Income & e endlture Income and expenditure has been analysed in the accounts uslng natural classlflcation. The charity malntalns an unrestrlcted fund which represents funds whlch are expendable at the discretion of the trustees in furtherance of the objects of the charity. Unrestricted funds may arise from grants and donations of a general nature, member subscriptions & fees, charges for goods and service provided and payment for service contracts delivered. Restricted funds may be provided to the charlty for particular purposes and may only be spent for the purposes for whlch they were glven. Any balance remalning outstandlng on a restricted fund at the end of the year is carried forward as a balance on the fund, unless permlssion has been given by the funder to remove the restriction on the balance outstanding. Restricted funds will arise from grant5 and donation5 given to the charity ror speciflc purp05e5. 2. Restrlcted Funds A restrlcted grant for ccrv £3,897 was received and used durlng the current financial year. 3. Unrestrlcted Funds Unrestricted grants received during the year were as follows: BMBC -Business Support Grant May 2023 - Opening payment May 2023 - Works overrunnirlg payment Sept 2023 Works overrunning payment 4,300 6,200 7,910 18,410 4. Trustee & related party tran$artlon$ There were no transactions with any trustee or related party to a trustee durin9 the reporting period. Page 11
THE DEARNE PLAYHOUSE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 5. Land and Buildings A 50 year lease exists between the Barnsley Metropolitan Borough Councll and the charity, in respect of the Dearne Welfare Hall, Washington Road, Goldthorpe, Barnsley. 6. Bar Income Bar income arises from the sale of food and drink to rnembers of the audience at the Playhouse. The bar is not open for business at any other time, or to members of the general public. the trading is therefore ancillary to primary charitable purposes and is exempt from tax. 7. Assets Retained for the Charity's Own Use Ughting control desk Memory control desk Sound desk Vending machine LED lighting Produrtion room system CCTV system Projectorlscreen (Cinema Club) Frldgelfreezer Laptop x 2 stage lighting system Carpet cleaner Vacuum cleaner Icecream frlége Haze machine Bar chalrs Boiler Page 12