Registered Charity No: 1163202
THE DEARNE PLAYHOUSE
REPORT AND ACCOUNTS
YEAR ENDED 31 MARCH 2024

THE DEARNe PLAYHOUSE
REPORT AND ACCOUNTS
YEAR ENDED 31 MARCH 2024
CONTENTS
Pag¢
Legal and Admini5tratlve Information
Trustees, Report
Independent Examiner's Report
Receipts & Payments Account
Statement of Assets and Liabillties
io
Notes to the Financial Statements
11-12
Page 2

THE DEARNE PLAYHOUSE
LEGAL AND ADMINISTRATIVE INFORMATION
YEAR ENDED 31 MARCH 2024
Full Name:
THE DEARNE PLAYHOUSE
Re9lstered Charlty
Number:
1163202
Correspondence
Address:
The Dearne Playhouse
Dearne Welfare Hall
Washington Road
Goldthorpe
Rotherham
S63 9EF
Trustees:
Beverley Foster
Stella Burton
Mike Lawrence
Paul Davles (Appolnted February 2024)
Abigall Moore (Appointed July 2024)
Chair:
Cllr Mlke Lawrence
Bankers:
Virgln Money
IA Peel Square
Barnsley
South Yorkshire
S70 2PL
Independent Examlner:
Chrlstopher Stone5
Communlty Accountant
23 Queens Road
Barnsley
S71 IAN
Page 3

THE DEARNE PLAYHOUSE
TRusfEES' REPORT
YEAR ENDED 31 MARCH 2024
The Trustees present their annual report and accounts for the year ended 31 March 2024.
structurei governance and management
The Dearne Playhouse is a Charitable Incorporated Organisation (CIO), registered with the
Charity Commission and governed by its constitution, dated 19 August 2015.
The members of the CIO are the charity trustees. Membership of the CIO cannot be
transferred to anyone else. The members of the CIO have no liablllty to contrlbute to assets
and no personal responslblllty for 5ettllng debts and Ilabilities in the event of wlndlng up.
The affalrs of the charity are managed by the trustees, who may exercise all the powers of
the charlty.
Appolntment of Trustees
In accordance with the terms of the constitutlon, there must be at least three charity
trustees. If the number falls below this minimum, the remalning trustees can act only to
call a meetlng of the trustees or appoint a new trustee. There is no maximum number of
trustees.
One third of the Trustees wlll retlre at a properly convened meeting of the charity trustees
each year but may be reappointed.
Each new trustee is glven a copy of the constitution and the latest trustee's annual report
and accounts, on or before appointment.
The trustees who served during the year are shown on page 3 of this report.
Charitable alms and objectives
The objectives of the charity are:
l. To promote the arts for the benefit of the publlc, and in particular the Dearne Valley
communities, by production and performance of drama, mime, dance, muslc and
singlngi and the establishment and maintenance of a theatre known as The Dearne
Playhouse on premises known as the Mlners, Recreation or Pleasure Ground at
Goldthorpe.
2. To promote regeneration in areas of social and economic deprivation (and in
particular the Dearne Valley) for the benefit of the public by all or any of the
following mean5:
The advancement of education, training or retralnlng, particularly among
unemployed people
The provision of educatlonal, recreational and leisure facilities for the pu bllc at
large or for those who by reason of their youth, age, infirmity or disablement,
financial hardship or social and economic circumstances have need of such
facilitles
Such other means as may from tlme to time be determined, subject to the
prior written consent of the Charity Commissioners for England and Wales.
Page 4

THE DIARNE PLAYHOUSE
TRUSTEES. REPORT ¢ontlnued
YEAR ENDED 31 MARCH 2024
Activities undertaken and achlevements durlng the year.
In shaping the objectives for the year, the trustees have pald due regard to the publlc
benefit guidance publlshed by the Charity Commission.
The Dearne Playhouse commenced trading as a new Charitsble Incorporated
Organisation (CIO) on 1st April 2016. The charlty entered Into a new lease wlth
Barnsley Metropolitan Borough Council on the 14th November 2016, when assets and
Ilabilities were transferred from Dearne Community and Miners Welfare Scheme, the
registered charity that previously managed the slte. The responsibility for the playhouse
continues to rest with the CIO. In the financlal year.
In early 2022 Barnsley MBC was successful in their appllcation for the Governments
Prlnclple Towns Fund and the Dearne Playhouse wa5 included as the cultural hub in the
plans, whlch has brought In substantial capltal funding, this year, to make essential
repalrs to the roof and to completely refurbish the basement for communlty use. In
addition, the local envlronment will also be regenerated thus providing a central hub
for Goldthorpe.
The capltal works for phase l of the refurbishment wa5 completed. Thls Induded a
complete new roof. a full new Ilght and sound installation and new alr handling unlt. We
continued to work with BMBC to develop phase 2 to tske place startlng July 2024, where
the basement will be fully refurbished to create the base for the communlty hub. The
Playhouse has worked with groups and consulted wlth the local community to decide
what would be the best use of space. It was declded that a youth theatre and a musical
theatre group would be beneficial to the local area. These have both been established
and will move In as s¢)on as work is compete. We will also open the hub up to any local
art groups. The work wlll be completed in October 2024 and the Playhouse continues to
be busy and remalns self-sustalnable.
The theatre will also be closed for part of 2024 - 2025 for all works to be completed.
The trustee5 were in agreement that It was necessary to lose revenue over the year, to
ensure the long term 5urvlval of the theatre In Goldthorpe. The accounts wlll therefore
show a slgniflcant reductlon in revenue, and as a result the theatre reserves have been
allocated to make sure staff salarles and all utilities were covered.
The theatre has always run self-sufriciently, generating all running costs from hlrlng the
space as well as produclng Its own in-house produttions. Thls has continued a5 much as
posslble and the theatre manager has maintained relationships with organisations who
hire the theatre, wlth secured booklngs for next year. Trustees are confident that
revenue wlll not be ￿dUCed In the future.
Whilst 2024 - 2025 wlll again be disrupted by the capital works, it Is the Intention that
the theatre will continue to provide theatre skills development opportunities to local
young people and will continue to provlde provision in the local a￿a at an afftjrdable
cost.
Page 5

THE DEARNE PLAYHOUSE
TRUSTEES. REPORT contlnued
YEAR ENDED 31 MARCH 2024
Future Plans
Capital works will affect 2024-25, but not as much as the previous year, particularly
refurbishment of the basement area, to provide a new community space aimed to be
completed In October 2024. Thls development will be significant, as this new area will
help create flexible space In the theatre thereby enabllng more people to access the
facility. Trustees and theatre staff will work closely with Bamsley MBC to ensure ongoing
developments are in line with the values, ethos and vlslon of the playhouse. Loss of
income will be covered by project funding, although the playhouse wlll be In use for
periods throughout the refurbishment as we are keen for minlmal disruption to
provision.
We wlll contlnue to apply for grants and develop relatlonships with organlsatlons who
may wlsh to use the place - these are important for income generation necessary to
Improve the overall financial health of the venue, reduce operational cost5, reduce
reliance on external funding and form a basls for future developments and growth.
Rlsk Management
The trustees are responsible for risk management. A review of strategies to mitigate risk
has taken place and formed part of the proposed changes in establishing the Charitable
Incorporated Organi5atlon. The new risk management strategy includes:
l. An annual review of the risks the new CIO may face.
2. The establishment of systems and procedures to mitlgate those rlsks identified in the
strategy, will include:
Formal agenda for mlnutes of trustee meetings.
Formal written pollcies where approprlate.
Vetting procedures as required by law for the protection of children and
vulnerable adults.
3. Rlsk assessments wlll be carried out on all major projects undertaken by the charity and
are required for grant applications In any event.
4. The new CIO is being supported by BMBC'S Rlsk and Governance manager who will
assist the trustees in developing appropriate arrangements for the management of risk.
The Charity's policy on reserves
The trustees recognlse the need to keep reserves at a level which will give the organlsation
stability to enable it to continue to operate in the future and are working towards holding at
least 3 months running costs in reserve at any one tlrne. Based on current year
expenditure this equates to £27,725. The actual reserves held by the charlty at the year
end was £30,479 (2023: £25,092) which exceeds this level.
Related parties
The trustees consider that there are no related parties to the charity.
Trustees responsibilities for the financial statements
The trustees are responsible for keeping proper accountlng record5 whlch disclose wlth
reasonable accuracy the financial position of the charity at any time and enable the trustees
to prepare financlal statements for each financial year. The trustees are also responsible for
safeguarding the assets of the charity and hence for taking reasonable steps for the
prevention and detertion of fraud or other Irregularlties.
Page 6

THE DEARNI PLAYHOUSE
TRUSTEES. REPORT contlnued
YEAR ENDED 31 MARCH 2024
Financial Positlon
The financial statements are set out In pages 9 to 12. The Receipts and Payments Account
shows a surplus for the year of £5,387 (2023: deficlt (£11,677). The total funds of the charlty
at year end stand at £30,479 (2023: £25,092).
The trustees declare that they have approved the report above.
Signed on behalf of the charlty's trustees:
Signed:
Date.. 29th January 2025
Mlke Lawrnnco, Chair
Page 7

THE DEARNE PLAYHOUSE
INDEPENDENT EXAMINER'S REPORT
YEAR ENDED 31 MARCH 2024
I report on the accounts of the charity, whlch are set out on pages 9 to 12.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The trustees
conslder that an audit is not required for this year, under section 144 (2) of the Charities
Act 2011 (the 2011 Act) and that an independent exarnlnatlon Is needed.
It is my responsibillty to:
examine the accounts, under section 145 of the 2011 Act.
follow the procedures laid down In the general directions given by the Charity
Commissioners under section 145 (5}(b) of the 2011 Act; and
state whether partlcular matters have come to my attention
Basis of independent examinerfs report
My examination was carried out in accordance with the general d1￿ctIonS given by the
Charity Commission. An examlnation Includes a review of the accounting records kept by
the charity and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or disclosure5 in the accounts, and seeklng explanations
from you as trustees concerning any such matters. The procedures undertaken do not
provlde all the evidence that would be requlred in an audit, and consequently no opinlon is
given as to whether the accounts present a 'true and fair view. and the report is limited to
those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
which glves me reasonable cause to belleve that in any material respect the
requirements to keep accounting records, In accordance with sectlon 130 of the 2011
Act, and to prepare accounts whlch accord with the accounting records and comply wlth
the accounting requlrement5 of the 2011 Art have not been met;
or
2, to which. In my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Signed
Date: 29th January 2025
Christopher Stones
Community Accountant
BCVS Services
23 Queens Road, Barnsleyi S71 IAN
Page 8

THE DEARNE PLAYHOUSE
RECEIPTS AND PAYMENTS ACCOUNT
YEAR ENDED 31 MARCH 2024
2024
Total
Funds
2023
Total
Funds
Unrestrirted
Funds
Re5trlcted
Funds
Note
Recelpts
Grants Re￿IVed
Fundraising & Donauor
Hire Income
Pantomime Income
8ar Income
Equlpment Hire
213
18.410
2,352
52,310
25,914
17,297
3,897
22,307
2.352
52,310
25,914
17,297
3,066
43
49,562
15,791
15,240
Total rff?ipts
116.283
3,897
120,180
83,702
Payments
Salarfes Cost
Bar Costs
Licences
Rates
Insurance
Utilities
Telephones & Internet
RepaSrs & Malntenance
Waste DIsp05al
Pantomltne Expendlture
Equlpment & Assets
Loan Repayments
PrSntlng & Statlonery
Support
Professional Fee5
Sundry & Mlscellaneou5 Expenses
64,803
17,555
836
419
1,338
8,251
1,031
4,957
976
5,895
1,227
64,803
17,555
836
419
1,338
8,251
1,031
8.854
976
5,895
1,227
62,815
9,184
1,246
794
1,170
9,026
875
2,867
912
3,020
1,013
3,897
180
2,006
1,422
180
2,006
1,422
170
1,831
456
Total payments
110,896
3,897
114,793
95,379
Surplusl(Deticit)
5,387
5,387
{11,677}
Total fvnd5 brought forward
25,092
25,092
36,769
Totsl Funds Carried Forward
30,479
30,479
25,092
Page 9

THE DEARNE PLAYHOUSE
STATEMENT OF ASSETS & LIABILITIES
AS AT 31 MARCH 2024
2024
Mrgln Bank OJrrent Accthrt
Petty Cash
£30,079
£400
£24,692
£400
£30,479
£25,092
2024
2023
Debtors:
Venue Hi
£3,0
Bèr stock for r&ae, to the vaue OF £1,850 was held at 31.03.24
A list ￿ fixed assets retain&Y fcr the tharitys use is indudèj in note 7 to the act￿nts
(page 12)
2024
2023
Liabilities:
£cwntsnLy Fee
PAYE ￿a￿llIty
£875
£825
£911
£867
£1,786
£1,692
The trustees declare that they have approved the accounts above.
Signed on behalf of the charity's trustees:
Date: 29th lanuary 2025
Mlke Lawrenc¢, Chair
Paoe 10

THE DEARNE PLAYHOUSE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2024
Accountlng policies
Basls of the
fth
unts
The flnancial statements have been prepared on a Re￿IPtS & Payments basis whlch
summarises the movement of cash in and out of the organisation. In thls context 'cash'
include5 cash equivalents, such as bank accounts where cash can be readily available to
pay debts as they fall due. This format of accounts is available to non-company
charitles wlth gross annual Income of £250,000 or less.
ra
acc
ifi
n of Income & e
endlture
Income and expenditure has been analysed in the accounts uslng natural classlflcation.
The charity malntalns an unrestrlcted fund which represents funds whlch are expendable
at the discretion of the trustees in furtherance of the objects of the charity.
Unrestricted funds may arise from grants and donations of a general nature, member
subscriptions & fees, charges for goods and service provided and payment for service
contracts delivered.
Restricted funds may be provided to the charlty for particular purposes and may only be
spent for the purposes for whlch they were glven. Any balance remalning outstandlng
on a restricted fund at the end of the year is carried forward as a balance on the fund,
unless permlssion has been given by the funder to remove the restriction on the balance
outstanding. Restricted funds will arise from grant5 and donation5 given to the charity
ror speciflc purp05e5.
2. Restrlcted Funds
A restrlcted grant for ccrv £3,897 was received and used durlng the current
financial year.
3. Unrestrlcted Funds
Unrestricted grants received during the year were as follows:
BMBC -Business Support Grant
May 2023 - Opening payment
May 2023 - Works overrunnirlg payment
Sept 2023 Works overrunning payment
4,300
6,200
7,910
18,410
4. Trustee & related party tran$artlon$
There were no transactions with any trustee or related party to a trustee durin9 the
reporting period.
Page 11

THE DEARNE PLAYHOUSE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2024
5. Land and Buildings
A 50 year lease exists between the Barnsley Metropolitan Borough Councll and the
charity, in respect of the Dearne Welfare Hall, Washington Road, Goldthorpe, Barnsley.
6. Bar Income
Bar income arises from the sale of food and drink to rnembers of the audience at the
Playhouse. The bar is not open for business at any other time, or to members of the
general public. the trading is therefore ancillary to primary charitable purposes and is
exempt from tax.
7. Assets Retained for the Charity's Own Use
Ughting control desk
Memory control desk
Sound desk
Vending machine
LED lighting
Produrtion room system
CCTV system
Projectorlscreen (Cinema Club)
Frldgelfreezer
Laptop x 2
stage lighting system
Carpet cleaner
Vacuum cleaner
Icecream frlége
Haze machine
Bar chalrs
Boiler
Page 12