Trustees’ Annual Report for the period
From Period start date 1[st] April 2021 To Period end date March 31 2022
Charity name: Community at 67
Charity registration number: 1163103
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of Community at 67 are (1) To promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time occupation with the object of improving the condition of life for the said inhabitants. (2) To secure the establishment of a Community Resource Centre and to maintain and manage the same in furtherance of the above object. (3) To promote such charitable purposes as may from time to time be determined by the trustees |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Lunch Club– this was a major part of our programme pre Covid. As we were unable to recruit a qualified person who could organise the weekly sessions, have sufficient volunteers and in addition provide social distancing with Covid still present, we looked for alternate options. Through the partnership with The Charlton we were able to provide a weekly meal in spacious surroundings, we were very grateful to the owners Alison and Scott and the staff at The Charlton for their support. Sadly in 2022 Scott and Alison decided not to continue |
running The Charlton.
Code Club
This club helps children understand the basics of coding and through developing games helps them have a great time learning about coding with a patient team of volunteers.
Maths Club
Sheila and Patricia who run the Maths Club bring excitement and fun to learning about maths as was seen in the feedback from a parent.
IT group
Many of us are fortunate to have the knowledge and access to use IT on a regular basis. But many people don’t have the access or someone to help when they get stuck. Our IT group helps people understand IT and provide a weekly space where people can meet and use the equipment. In 20221/22 we were fortunate in receiving a grant from the Quartet Foundation to replace 10 laptops for the Code Club and IT Cafe. The old laptops had been refurbished and upgraded to keep them going but most had reached their limit. We were able to donate some of the old laptops to a local Zambian Charity.
Da Beats
We have always been concerned that we have not met the needs of young people through our work. We therefore ran a monthly music night Da Beats for young people. Attracting young people to any new venture is very difficult and sadly the response was not as good as we expected. We were grateful to Anna Sheppard and her team of volunteers for trying this new venture. As an organisation we are always willing to trial new activities – not everything will work but it’s important we aren’t afraid of testing new ideas.
Café
It has always been our aim to have a cafe at Community at 67 and in 21/22
| in partnership with Virgin Care we opened this new venture. Virgin Care were able to use the café to give their clients confidence and experience of working in a workplace and we were able to provide weekly venue. Sadly, due to staffing issues Virgin had to pull out but we are really pleased that the café has continued to operate with volunteers. Mum’s Group We were approached by a group of local mothers who were looking for somewhere to meet to offer one another support and friendship in a safe and neutral venue. We were pleased to offer them a centre which works well with the café. Craft Group The group continues to provide a place for people who are keen on crafts to meet together for friendship and sharing of skills and ideas. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have ensured that in 2021/22 all activities carried out by the charity were for the public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference
| SORP reference | ||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | We have a relatively small number of regular volunteers (around 20) who are unstinting in their support of the centre, ranging from, making cakes for events, doing minor repairs or just being on hand to help |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | As detailed above the charity has supported people in the community by providing a base for community activity |
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|---|---|---|---|
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Community at 67 operated at a loss in 21/22 This is due to a continuing decline in our primary source of income – the hiring-out of our premises – which was hit hard by the pandemic and has not recovered since. We maintain a Contingency Fund and are seeking alternative sources of income (principally Grants to cover our Operating Costs) and we remain very grateful for the generous donations given by those attending hosted activities but, our financial position continues to give cause for concern. We have managed again to secure a number of grants for specific projects, although due to the (Restricted) nature of the grants, we are unable to use this money to cover our everyday costs – it can only be used for the specific projects it was given to support |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our aim has been to build up a financial reserve equivalent to one year’s budgeted unrestricted expenditure, so that in the event of a major loss of income (eg loss of use of the building through some uninsured cause, pandemic) the organisation would be able to survive. Despite the financial issues of last year our reserves were not accessed |
| Amount of reserves held | Para 1.22 | £11,593 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any | Para 1.23 | In 2022/23 we are experiencing a return to |
full use of the premises and are accounts are showing a small operating profit
uncertainties about the charity continuing as a going concern
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| The main income is from hire of the | ||
| premises which normally accounts for 44% | ||
| The charity’s principal | of income. The charity also receives grants | |
| sources of funds (including | Para 1.47 | for specific projects |
| any fundraising) |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The main income is from hire of the premises which normally accounts for 44% of income. The charity also receives grants for specific projects |
| A description of the principal risks facing the charity |
Para 1.46 | Major building structural issues which would impact on users and income Mitigation :We work with the property owners to ensure all defects are attended to before they become serious. Risk 2 Loss of income due to reduction in lettings Mitigation: Ensure the charity have 12 months reserve and work towards more stable income which is less reliant on lettings income Risk 3 –Loss of key personnel on management and trustees Mitigation: Planned recruitment of volunteers and people to serve as trustees and on management committee Impact of Covid in 2022 If this returns to the level of 2020- 2021 this will have a major impact on the charity |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution | ||
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO | ||
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | At every annual general meeting of the members of the CIO, one-third of the charity trustees shall retire from office. If the number of charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office, but if there is only one charitytrustee,he or she shall retire |
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| Additional information (optional) You may choose to include further statements |
where relevant about: The charity has developed an induction process for new trustees |
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| Policies and procedures adopted | Para1.51 | The charity has developed an induction process for new trustees |
| for the induction and training of trustees |
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|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Organisational structure The trustees run both the strategic and operational tasks for the charity. We do not employ staff The charity works with a network of other local groups including councils, voluntary bodies and churches |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|---|
| Martin Burton | Chair | ||||
| Adrian Inker | Vice Chair | ||||
| Ron Sheppard | Chair of management committee |
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| Peter Allsop | Treasurer | ||||
| Clare Hudson | |||||
| Marc Purkiss | From 24/11/21 | ||||
| Julie Jefferies | From 24/11/21 | ||||
| Relationship with any related parties |
Para 1.51 | The charity is totally independent |
Reference and Administrative details
| Charity name | Community at 67 |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1163103 |
| Charity’s principal address | 67 Queens Road Keynsham Bristol BS31 2NW |
Declarations
The trustees declare that they have approved the trustees’ report above.
on behalf of the charity’s trustees
Signature(s) Martin Burton Full name(s) Position (eg Secretary, Chair of Trustees Chair, etc) Date 18[th] Dec 2023
COMMUNITY AT 67
Reg Charity No 1163103
Receipts & Payments Account for Year Ending 31-March-2023
| OPERATING ACCOUNT RECEIPTS Lettings Shop Sales Donations Refreshments Fundraising Activities - Arts & Crafts Activities - Internet Café Activities - Maths Club Activities - Scrabble Activities - Warm Spaces Activities - Da Beats Activities - Other Unrestricted grants Bank Interest Total Income: PAYMENTS Premises Rent & Service Charge Insurance (includes activities) Utilities Electricity Gas Water Telephone - Mobile Telephone - Land + internet Operating Licences & Subscriptions Property Maintenance Core Publicity Consumables - Office Consumables - Cleaning Consumables - Kitchen Purchases for Resale Food & Drink - Regular activities Equipment Replacement/Repair Fundraising Governance Volunteers DBS Checks Training Expenses Activities Arts & Crafts Internet Café Maths Club Scrabble Club Café At67 Friday Lunch Club KOPS Special Events Total Payments: OPERATING Surplus / Deficit |
2023 2022 £ 3266.25 969.00 0.00 - 740.68 1,082.87 0.00 - 0.00 - 755.04 201.00 385.93 250.16 89.00 42.00 27.00 34.50 124.95 - 35.00 - 301.19 8.03 1850.00 - 54.23 1.50 7629.27 a 2050.67 1766.72 336.60 334.25 652.65 696.00 338.00 232.87 259.50 208.50 165.00 72.00 478.80 591.59 422.94 98.92 818.07 4063.98 0.00 174.42 46.34 0.00 1413.45 650.00 0.00 42.17 0.00 0.00 5.38 0.00 1191.95 421.03 0.00 0.00 0.00 0.00 50.76 16.22 0.00 0.00 14.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 233.01 250.75 0.00 0.00 0.00 0.00 0.00 35.00 8477.12 b -847.85 (a-b) |
2020 £ 5383.75 140.39 290.31 214.35 537.77 1144.62 313.94 104.00 414.20 3136.10 38.00 501.09 0.00 22.28 2589.06 a 2059.74 638.15 686.00 241.42 208.00 61.18 480.63 801.23 1250.39 74.24 208.66 731.63 59.53 0.00 277.58 497.72 0.00 53.49 92.52 48.00 54.59 0.00 17.78 0.00 49.70 0.00 500.24 0.00 52.03 9654.42 b -7065.36 (a-b) |
12240.80 a 9144.45 b 3096.35 (a-b) |
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Sheet 1 of 2
COMMUNITY AT 67
Reg Charity No 1163103
| RESTRICTED ACTIVITIES ACCOUNT RECEIPTS Mum's Group (GWR) 630.00 Warm Spaces 880.77 0.00 Total Restricted Income: PAYMENTS Transfers Payments Code Club & Youth Café 105.09 Childrens Food Project 181.42 Fun Day 0.00 Mums' Group (GwR) 630.00 0.00 Rent Off-set (St John's) 1871.96 Hearing Loop 435.97 IT - New Laptops 4290.00 Code Club & Maths Club - Rent off-set 411.36 0.00 Warm Spaces 813.51 67.26 Total Restricted Payments: Restricted Surplus / Deficit: OVERALL NET INCOME/DEFICIT BALANCE AND FUNDS AT 31 March 2022 Balance from Previous Year Plus overall net income/deficit BALANCE AT YEAR END STATEMENT OF FUNDS AT YEAR END General Fund (unrestricted) General Fund (unres) - Designated Reserve Total Restricted Funds Total Represented by: Current Account HSBC Savings Account HSBC Petty Cash Total Less cheques not cleared |
2022 2957.00 720.00 4290.00 1510.77 c 568.77 308.64 6951.70 d -5440.93 (c-d) -6288.78 (a+c)-(b+d) 29310.96 -6288.78 23022.18 7193.44 11592.74 4236.00 23022.18 11,379.44 11,592.74 50.00 23022.18 0 23022.18 |
7967.00 c 877.41 d 7089.59 (c-d) 24.23 (a+c)-(b+d) 29,286.73 24.23 29310.96 6,240.65 11,538.51 11,531.80 - 29,310.96 17722.45 11538.51 50.00 29310.96 0 29310.96 |
26442.07 13855.33 40297.40 16971.36 11532.25 11793.79 0 40297.40 28715.15 11532.25 50.00 40297.40 0 40297.40 |
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NOTES TO THE ACCOUNTS: None
Accounts prepared by: Peter Allsop Community At 67 Treasurer 13/04/2023
John Daniels Independent Review & Audit signed: John Daniels dated: 19/08/2023
Accounts reviewed & audited by:
Sheet 2 of 2