## **Trustees’ Annual Report for the period**
**From Period start date 1[st] April 2021 To Period end date March 31 2022**
## **Charity name: Community at 67**
## **Charity registration number: 1163103**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of Community at 67 are
(1) To promote the benefit of the inhabitants
of the area of benefit without distinction of
sex, sexual orientation, age, disability,
nationality, race or political, religious or other
opinions, by associating together the said
inhabitants and the statutory authorities,
voluntary and other organisations in a
common effort to advance education and to
provide facilities in the interest of social
welfare for recreation and leisure-time
occupation with the object of improving the
condition of life for the said inhabitants.
(2) To secure the establishment of a
Community Resource Centre and to
maintain and manage the same in
furtherance of the above object.
(3) To promote such charitable purposes as
may from time to time be determined by the
trustees|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Lunch Club**– this was a major part
of our programme pre Covid. As we
were unable to recruit a qualified
person who could organise the
weekly sessions, have sufficient
volunteers and in addition provide
social distancing with Covid still
present, we looked for alternate
options. Through the partnership with
The Charlton we were able to provide
a weekly meal in spacious
surroundings, we were very grateful
to the owners Alison and Scott and
the staff at The Charlton for their
support. Sadly in 2022 Scott and
Alison decided not to continue|
## running The Charlton.
## **Code Club**
This club helps children understand the basics of coding and through developing games helps them have a great time learning about coding with a patient team of volunteers.
## **Maths Club**
Sheila and Patricia who run the Maths Club bring excitement and fun to learning about maths as was seen in the feedback from a parent.
## **IT group**
Many of us are fortunate to have the knowledge and access to use IT on a regular basis. But many people don’t have the access or someone to help when they get stuck. Our IT group helps people understand IT and provide a weekly space where people can meet and use the equipment. In 20221/22 we were fortunate in receiving a grant from the Quartet Foundation to replace 10 laptops for the Code Club and IT Cafe. The old laptops had been refurbished and upgraded to keep them going but most had reached their limit. We were able to donate some of the old laptops to a local Zambian Charity.
## **Da Beats**
We have always been concerned that we have not met the needs of young people through our work. We therefore ran a monthly music night Da Beats for young people. Attracting young people to any new venture is very difficult and sadly the response was not as good as we expected. We were grateful to Anna Sheppard and her team of volunteers for trying this new venture. As an organisation we are always willing to trial new activities – not everything will work but it’s important we aren’t afraid of testing new ideas.
## **Café**
It has always been our aim to have a cafe at Community at 67 and in 21/22
|||in partnership with Virgin Care we
opened this new venture. Virgin Care
were able to use the café to give their
clients confidence and experience of
working in a workplace and we were
able to provide weekly venue. Sadly,
due to staffing issues Virgin had to
pull out but we are really pleased that
the café has continued to operate
with volunteers.
**Mum’s Group**
We were approached by a group of local
mothers who were looking for somewhere to
meet to offer one another support and
friendship in a safe and neutral venue. We
were pleased to offer them a centre which
works well with the café.
**Craft Group**
The group continues to provide a place for
people who are keen on crafts to meet
together for friendship and sharing of skills
and ideas.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have ensured that in 2021/22
all activities carried out by the charity were
for the public benefit|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference
||SORP reference||
|---|---|---|
|Contribution made by
volunteers|Para 1.38|We have a relatively small number of
regular volunteers (around 20) who are
unstinting in their support of the centre,
ranging from, making cakes for events,
doing minor repairs or just being on hand
to help|
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|As detailed above the charity has supported
people in the community by providing a
base for community activity|
|---|---|---|---|
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Community at 67 operated at a loss in 21/22
This is due to a continuing decline in our
primary source of income – the hiring-out of
our premises – which was hit hard by the
pandemic and has not recovered since. We
maintain a Contingency Fund and are
seeking alternative sources of income
(principally Grants to cover our Operating
Costs) and we remain very grateful for the
generous donations given by those attending
hosted activities but, our financial position
continues to give cause for concern.
We have managed again to secure a
number of grants for specific projects,
although due to the (Restricted) nature of the
grants, we are unable to use this money to
cover our everyday costs – it can only be
used for the specific projects it was given to
support|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our aim has been to build up a financial
reserve equivalent to one year’s budgeted
unrestricted expenditure, so that in the event
of a major loss of income (eg loss of use of
the building through some uninsured cause,
pandemic) the organisation would be able to
survive. Despite the financial issues of last
year our reserves were not accessed|
|Amount of reserves held|Para 1.22|**£11,593**|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any|Para 1.23|In 2022/23 we are experiencing a return to|
full use of the premises and are accounts are showing a small operating profit
uncertainties about the charity continuing as a going concern
|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|
|You may choose to include further statements||where relevant about:|
|||The main income is from hire of the|
|||premises which normally accounts for 44%|
|The charity’s principal||of income. The charity also receives grants|
|sources of funds (including|Para 1.47|for specific projects|
|any fundraising)|||
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The main income is from hire of the
premises which normally accounts for 44%
of income. The charity also receives grants
for specific projects|
|A description of the principal
risks facing the charity|Para 1.46|**Major building structural issues which would**
**impact on users and income**
Mitigation :We work with the property owners
to ensure all defects are attended to before they
become serious.
Risk 2
**Loss of income due to reduction in lettings**
Mitigation: Ensure the charity have 12 months
reserve and work towards more stable income
which is less reliant on lettings income
Risk 3 –**Loss of key personnel on management**
**and trustees**
Mitigation: Planned recruitment of volunteers
and people to serve as trustees and on
management committee
**Impact of Covid in 2022**
If this returns to the level of 2020- 2021 this will
have a major impact on the charity|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||||
|---|---|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25||**Constitution**||
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25||**CIO**||
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25||At every annual general meeting of the
members of the CIO, one-third of the charity
trustees shall retire from office. If the number of
charity trustees is not three or a multiple of
three, then the number nearest to one-third
shall retire from office, but if there is only one
charitytrustee,he or she shall retire||
|**Additional information (optional)**
You may choose to include further statements|||where relevant about:
The charity has developed an induction
process for new trustees||
|Policies and procedures adopted||Para1.51||The charity has developed an induction
process for new trustees|
|for the induction and training of
trustees|||
|---|---|---|
|The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|**Organisational structure**
The trustees run both the strategic and
operational tasks for the charity. We do not
employ staff
The charity works with a network of other
local groups including councils, voluntary
bodies and churches|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(ifany)**|
|---|---|---|---|---|---|
||Martin Burton|Chair||||
||Adrian Inker|Vice Chair||||
||Ron Sheppard|Chair of management
committee||||
||Peter Allsop|Treasurer||||
||Clare Hudson|||||
||Marc Purkiss|||From 24/11/21||
||Julie Jefferies|||From 24/11/21||
|||||||
|Relationship with any related
parties|||Para 1.51|The charity is totally independent||
## **Reference and Administrative details**
|Charity name|Community at 67|
|---|---|
|Other name the charity uses||
|Registered charity number|1163103|
|Charity’s principal address|67 Queens Road
Keynsham
Bristol
BS31 2NW|
|||
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**on behalf of the charity’s trustees**
**Signature(s)** Martin Burton **Full name(s) Position (eg Secretary,** Chair of Trustees **Chair, etc) Date** 18[th] Dec 2023
## **COMMUNITY AT 67**
Reg Charity No 1163103
## **Receipts & Payments Account for Year Ending 31-March-2023**
|**OPERATING ACCOUNT**
**RECEIPTS**
Lettings
Shop Sales
Donations
Refreshments
Fundraising
Activities - Arts & Crafts
Activities - Internet Café
Activities - Maths Club
Activities - Scrabble
Activities - Warm Spaces
Activities - Da Beats
Activities - Other
Unrestricted grants
Bank Interest
**Total Income:**
**PAYMENTS**
Premises
Rent & Service Charge
Insurance (includes activities)
Utilities
Electricity
Gas
Water
Telephone - Mobile
Telephone - Land + internet
Operating
Licences & Subscriptions
Property Maintenance
Core Publicity
Consumables - Office
Consumables - Cleaning
Consumables - Kitchen
Purchases for Resale
Food & Drink - Regular activities
Equipment Replacement/Repair
Fundraising
Governance
Volunteers
DBS Checks
Training
Expenses
Activities
Arts & Crafts
Internet Café
Maths Club
Scrabble Club
Café At67
Friday Lunch Club
KOPS
Special Events
**Total Payments:**
**OPERATING Surplus / Deficit**|**2023**
2022
**£**
3266.25
969.00
0.00
-
740.68
1,082.87
0.00
-
0.00
-
755.04
201.00
385.93
250.16
89.00
42.00
27.00
34.50
124.95
-
35.00
-
301.19
8.03
1850.00
-
54.23
1.50
**7629.27 a**
2050.67
1766.72
336.60
334.25
652.65
696.00
338.00
232.87
259.50
208.50
165.00
72.00
478.80
591.59
422.94
98.92
818.07
4063.98
0.00
174.42
46.34
0.00
1413.45
650.00
0.00
42.17
0.00
0.00
5.38
0.00
1191.95
421.03
0.00
0.00
0.00
0.00
50.76
16.22
0.00
0.00
14.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
233.01
250.75
0.00
0.00
0.00
0.00
0.00
35.00
**8477.12 b**
**-847.85** (a-b)|2020
£
5383.75
140.39
290.31
214.35
537.77
1144.62
313.94
104.00
414.20
3136.10
38.00
501.09
0.00
22.28
2589.06 a
2059.74
638.15
686.00
241.42
208.00
61.18
480.63
801.23
1250.39
74.24
208.66
731.63
59.53
0.00
277.58
497.72
0.00
53.49
92.52
48.00
54.59
0.00
17.78
0.00
49.70
0.00
500.24
0.00
52.03
**9654.42 b**
**-7065.36** (a-b)|12240.80 a
9144.45 b
**3096.35** (a-b)|
|---|---|---|---|
_Sheet 1 of 2_
## **COMMUNITY AT 67**
Reg Charity No 1163103
|**RESTRICTED ACTIVITIES ACCOUNT**
**RECEIPTS**
Mum's Group (GWR)
630.00
Warm Spaces
880.77
0.00
**Total Restricted Income:**
**PAYMENTS**
**_Transfers_**
**Payments**
Code Club & Youth Café
105.09
Childrens Food Project
181.42
Fun Day
0.00
Mums' Group (GwR)
_630.00_
0.00
Rent Off-set (St John's)
1871.96
Hearing Loop
435.97
IT - New Laptops
4290.00
Code Club & Maths Club - Rent off-set
_411.36_
0.00
Warm Spaces
_813.51_
67.26
**Total Restricted Payments:**
**Restricted Surplus / Deficit:**
**OVERALL NET INCOME/DEFICIT**
**BALANCE AND FUNDS AT 31 March 2022**
Balance from Previous Year
Plus overall net income/deficit
**BALANCE AT YEAR END**
**STATEMENT OF FUNDS AT YEAR END**
General Fund (unrestricted)
General Fund (unres) - Designated Reserve
Total Restricted Funds
**Total**
**Represented by:**
Current Account HSBC
Savings Account HSBC
Petty Cash
**Total**
Less cheques not cleared|2022
2957.00
720.00
4290.00
**1510.77 c**
568.77
308.64
**6951.70 d**
**-5440.93 (c-d)**
**-6288.78 (a+c)-(b+d)**
29310.96
-6288.78
**23022.18**
7193.44
11592.74
4236.00
**23022.18**
11,379.44
11,592.74
50.00
**23022.18**
0
**23022.18**|7967.00 c
877.41 d
**7089.59** (c-d)
**24.23** (a+c)-(b+d)
29,286.73
24.23
**29310.96**
6,240.65
11,538.51
11,531.80
-
**29,310.96**
17722.45
11538.51
50.00
**29310.96**
0
**29310.96**|26442.07
13855.33
**40297.40**
16971.36
11532.25
11793.79
0
**40297.40**
28715.15
11532.25
50.00
40297.40
0
**40297.40**|
|---|---|---|---|
_**NOTES TO THE ACCOUNTS: None**_
_**Accounts prepared by:**_ Peter Allsop Community At 67 Treasurer 13/04/2023
John Daniels Independent Review & Audit _signed: John Daniels dated:_ **19/08/2023**
_**Accounts reviewed & audited by:**_
_Sheet 2 of 2_