BIRLEY COMMUNITY PRE SCHOOL {Re8lStered Charity Number 11630221 Birley Communty Pre School Annual Report and Firwncial Statements For the year end 31 August 2024
BIRLEY COMMUNrrY PRE SCHOOL Legal and admlnlstratlve Infomiallon Full Name Birley Community Pre School Registered Charity Number 1163022 Trustees Rachel Heath Chair Rebe8 Price Deputy Chair Councillor Karen McGowan Councillor Denise Fox Stephen Nichols Jayne Humphreys Registered Address St. Cyprians Church Hall. Birchvale Road Sheffield S12 4XY Bankers Unity Trust Bank Nine Brindleyplace 4 002ells Square. Bimiingham. B12HB Accountant Hennessey & Co 309 Hh Road Benfleet Essex SS7 SHA
BIRLEY COMMUNrrY PRE SCHOOL History and development Birley Community Pre-school (the Company limited by guarantee) was registered in June 2013 and opened its dr$ to children and their families in September 2013. Based in the same building as Birley Community Nursery School and under the leadership of the Birley Federation of Schools. it was f0mlEY known as Biriey Children's Centre and reiVed the sure start grant. It was announced that Ihe grant was to se making the provision unsustsinable and therefore causing the closure of many Children's Centres. The staff and parentslixrers were informed in April 2013 that our childcare provision would have to close at the end of temi {July 2013). which would result in the loss (rf 10 jobs and over 60 families having to find altemab've childcare plaS elsewhere. These families included some children with additional needs and SoTr from vulnerable families. This would also have caused safeguarding COnmS as the nursery children who access wrap-ar()und care wtlh us before and aftor their nursery sessions would have to find altemative care outside of the schcK)I building. This situation YUld have proved very difficutt for families children in the Nursery and Primary school on the same site. Parentslcarers demanded a meeting viith the schools Head tead. expressing their feelings and concems about losing a qualrty child(are provision where their children thrived and felt very settled. There had just been an Ofsted inspection in Febry 2013 with an outcome of Good. After k)ts of research and several stsff and parenucarers meeknngs. it was agreed that the staff would take on the Childcare provision as a separate enterprise operating outside the school framework, with support from outside organisations. the sGhool Head and parentslcarers. We sourced several organisats'ons vtho helped us VlFth the initial set-up and Birley Community PreSch¢y)I was launched as a Limited Company in June 2013. The separation was rnanaged carefijlly. retaining and restructuring our staff with regards to roles and responsibilits'es along with a salary re-structure. We agreed a peppercom rent for the premises for the first 3 years (rent to be negotiated after this period) which enabled us to become established. Due to the uncertainty of the first year we set a very prudent budget and restricted spending to essenb'als resulb'ng in a very positive first year surplus enabling Trustees to develop their Reserves tK)licy. Our first year was very SusSfUl with staff setding into new routines and child place capacity running at between 80 arhd 90 pernt each day. Our ethos has akvays been to provide high qualty. afft)rdable. inclustve and accessible care for all children and their families and this ethos is still at the heart of our provision. We continue to create a thrtving family environment vthere children develop and leam through a balanced and broad range of activities and expenences. Our expenenced and dedicated staff team provide good role models and support for both parentslcarers and thildren encouraging each individual child's development enabling each child to reach their full potential giving them a positive start to their joumey through school. We also Ik at each individual family enabling us to sign post parentslcarers to various groups and other professionals to support and meet their needs. As the building is purpose built we have disabled facilities and wide drS all on a single level enabling us to offer a more indusive and a<SSIble child(xre for all children. We also worked ir7 partneTship wtth other professionals to nt the wide range of needs of the children and their farnilies. In 2015 the Directors decided that rather than retain the company and apply for charitable status. that they would seek to incofwrate as a Charitable Incorporated Organisation and dissolve the company. We have continued to develop partnerships with parents and Ihe (x)rnmunity. We have maintained runniro at 90¥. -950/0 capacity during this period and still have a waiting list. We also continue to offer a free place short temi to identified families needing support.
BIRLEY COMMUNITY PRE SCHOOL The original pre-school space was part of the Bidey Primary Academy vthiGh is now under the leadership of the Lead Academy vtho gave us notice to move out of the school building. We moved the preschool into St. Cyprians Church Hall in 2020 and thanks to the hard work and dedication of the whole management and staff team we have continued to thrive. The renovations made to the hall for our arrival have allowed us to cx)ntinue to run the preschool giving the same quality care and education to the children and support to all our families as we have previously. The Presthool have also developed the outside Spa into a wonderful, enclosed area for the children to play. explore and continue their leaming. We continue to wotk with the d)urch to update and keep the buikling to a good standard. Structure, govemance and management The charity was incorwrated on 5 Aust 2015 and its constitution govems it. Its legal status is that of a Charitable Incorporated Organisation (CIO) Charity number 1163022. Overall management of the Charity is the responsibilty of the trustees who are elected and co-opted under the tenns of its consttlution. Day io day operdtions are delegated to a team of employees led by the Pre-scknl Manager. Charitsble Objectives The charity works for the wblic benefit having as its objects the development and education of children and young people in parb'cular by 1) Promoting their care and safety 2) PromotitNJ their education and promoting parental involvement 3) Promoting their health and wellbeing 41 Providing services to suppx)rt them and their families and carers 5) Providing seNices to individuals holding membership of the CIO and 6) Furthering Ihe aims of the Pre School Leaming Allian 7) Summary of main activities The charity CtInueS to provide a trusted and stable Servi to families living in the local community and surrounding areas. A welc)mIng and enriched leaming environment is provided for our families and their children. supported by a long-standing team of dedicated and qualified professional staff. Children are supported to successfully explore and experiment in a safe and VlcOm1ng enwronment to develop their skills vthin the Early Years Statutory Framework working alongside the Local Authority. Summary of main achiovements durfng the period This year we have On again continued to run at an average of 95°A capacity each term. We have been able to offer places to children from around 45 families each week. This includes children who receive govemrrEnt funding for a 2-year-old pla and also those children who receive govemment fvnding for 3 and 4-year-old 15 and 30 hours places. We continue to cater for several children wth variety of addib'onal needs. These can vary from speech and language drfficulties, Msual impairmenc hearing impaimient, physical disabilities and children who are being assessed and may be on the Special Educational Needs. spectrum. Some of these children are signposted to us by other professionals that we work with such as Sheffield 0-5 SEND Team and the Heath Visiting team. Some of these children stay with us for their 15 or 30 funded hours when they become 3 years old as the families and professionals see that we support their needs. We also offer a free place for a short period of time if we idenbfy a famity or families who need additional support due to personal reasons (hospital staylmamage beak-upldeath of a parent) or who are in severe hardship whilst we work wth other professionals and agencies to devebp a support package. This is always dependent on the availability of spaces al the time.
BIRLEY COMMUNrrY PRE SCHOOL We work closely wrth other professiorkqls to ensure we identrfy, signpost and support all our families for an all-round multi agency approath, not just Ihe thildren, someb.mes referring families to services to help with housing, fcM)d banks etc. All staff attend regular training to develop their cDnts'nuous professional development as well as attending in-house training and moderation several times 8 year. All staff hold up-to-date paediatric first aid. Universal Safeguarding and Food Hygiene. The Manager and Deputy Manager and 2 room staff all hold advanced safeguardiro rtIficatIon, and all staff have undergone safeguarding training and regular refresher training. All staff have completed Prevent training as well as ACES training. Summary of tho main activities undertaken for the public benefrt In making decisions and exercising Frf)wers or duties in conneclion ryth the above activities. the trustees have had regard. where relevant, to the guidance on public benefit issued by the Charity Commission. Future activities We have continued to Vrk hard over the past year to be able to purchase new equipment and resources lo enable us to provide a wealth of new and fun experiences for all the children to encourage and develop key skills for leaming. a setting we now have a great range of resources to deliver the Eaty Years Ststutory Framework. This year we have (Yjntinued to improve our outd(Mx provision with a storage unit to keep resources in so we can regularfy swap or change what is in the outdcK)r leaming environment, depending on weather and needs of the children. We have also purchased an indoor arts and crafts untt with boxes and resources. We are wants.ng the children to be able to independently use the craft unit. helping chiklren to gain conftlence in making their own decisionslchoices, physi¢1 skills in using the equipment within the unit such as scissors, hole punch and mark making materials. We have had a growiThJ number of children in preschool with additional needs so made purchases of fidget and sensory toys to support their development and their age and stsge level. We have been updatiThJ our mud kttchen and loose parts play area with addttional resour. This helps the children leam daily life skills ie cookinglmixing. pretend play, imaginative play and developing social sknlls. We continue to hold face to face parenvcarer sessions at the end of each academic temi and encourage all parentslcarets to attend to lebrate and share in their children's education joumey. development. mitestones and next steps. Parentslcarers are asked to Ix)tnplete a questionnaire and on evaluation we take appropriate action to improve our seIS and setting for both the children and their families. The parenvcarers session are attended by most of our parents. and they love to see the joumey their children are on through observations and professional discussions with staff. We have implemented All staff have (x)ntinued to through a vanety of face lo face, online and Z)rn training to support and update their personal development and knowiedge to maintain high quality teaching. Financial Review From September 2013 and prior to its incorwration as CIO in September 2015, Bidey Community Pre School operdted as a Limited Company and the resetves accumulated from this operats'on £50.000) were r1Ved as a donation in 2017.
BIRLEY COMMUNITY PRE SCHOOL In the financial year under considerab'on charitsble activities have generated a surplus of £34,97612023 surplus £11.574) resultiNJ in total of reserves carried forward of £171,861 (2023 £136,885). Policy on Reserves The trustees have developed a reseryes policy whK recognises the issues to be considered in assessing future liabiltties. They have identified an amount equal to six months operaling costs as giving a suitable buffer. Given total operating expenses for the year Onding 3118124 were £160,080 rrK)nths would equate to £80,040. Current reserves stand at £81,821 in excess of the required amount. The policy will be reviewed every other year at minimum. by the Trustees, or sooner rf warranted by intemal or extemal events or changes. Approved by the trustees on a1 siqned C behalf of the trustees by Signed Name d(.lCL -Vifr471 1 (PRINT) Signed Name (PRINT)
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of Birley Communty Pre Sthool On accounts for the year ended 31" August 2024 Charity no {rfany) 1163022 Set out on pages I report to ttE Irustees on my examinalion of the accounts of the at()ve dwrrty (tr Trusf) ts the year ended Responsibilities and As the chaiity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in aOrdan( with the requirements of the Chartties Act 2011 {-the Acr). I report in respect of my examination of the Trtt's accounts carried out under seclion 145 of the 2011 Act and in carying out my examination, I have followed the appIlble Directbons given by the Charity Commission under sethon 14515)(b) of Ihe Act. I have completed my examirk3ts"on. I confim) that no material mattets have come to my attention (other than that disclosed below") in connection with the examination which gives me cause to believe that in, any material respect: accounting rerdS were not kept in accordan with section 130 of the Act or the accounts do not aci)Nd with the accountsng records Independent examlnefs statement I have no concems and have come across no other matters in connection with the examinat.on to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. . Please delete the the brackets rfthey do not apply. 2315125 Signed: Name". Salman Ali Moazzam Relevant professional qualification(s) or body {if any): FCCA #1932250 Address: Hennessey & Co 309 High Road, Benfieet SS7 SHA
Section B Disclosure Only complete rf Ihe examiner needs to highlight matters of conrn (see CC32, Independent examination of charty accounts: directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. NIA
CHARITY COMMISSIO FOR ENGLAND ANO WALES Receipts and payments accounts CC16a To 108rn>24 Section A Receipts and payments Unrestricted Restrieted Endowment Totsl funil6 L88t y•8r AI R8c8iPt¥ Sales Funds Misc Kome 194066 Sub total(Gro&s IrK0 for i646 (See table). 164,226 A3Pa 128,948 S,116 Other SWCosL8 716 W2 716 8A12 utatK Legal & Profrssw 1.175 1.175 lQ83 1JS 185 182 11Tr1 197 Bad d¢bt¥ 101 st0 151641 A4 Asset and in%wtm tErcha8e8. {8ee tabl s tot 160.rA) 16rt 152.651 Net 0frecelppayM) 11.ST A6 Cash funds la8tye#r end 13Q885 136085 171061 125.310 136m5 XX R1 xcounts ISSI 1410512025
Section B Statement of assets and liabilities at the end of the period Endowmgni funds Dgtsils ton•Jre5t £ B1 Cash funds 171 171,861 Unre5tiictad Endowmont funds Details tr* nogwt e Currprtvahje on Detal CurTpnt vah Detslls B4 Assets retained forthg charws own use Dot2ils BS Llabilittes SvJn8J by on8 or trKS tyuslees on behalf of all the tru8t888 Date of Swaiure 15 15 CCXX R2 accounts ISSI 14105r2025