BIRLEY COMMUNITY PRE SCHOOL
{Re8lStered Charity Number 11630221
Birley Communty Pre School
Annual Report and Firwncial Statements
For the year end 31 August 2024

BIRLEY COMMUNrrY PRE SCHOOL
Legal and admlnlstratlve Infomiallon
Full Name
Birley Community Pre School
Registered Charity Number
1163022
Trustees
Rachel Heath Chair
Rebe￿8 Price Deputy Chair
Councillor Karen McGowan
Councillor Denise Fox
Stephen Nichols
Jayne Humphreys
Registered Address
St. Cyprians Church Hall.
Birchvale Road
Sheffield
S12 4XY
Bankers
Unity Trust Bank
Nine Brindleyplace
4 002ells Square.
Bimiingham.
B12HB
Accountant
Hennessey & Co
309 H￿h Road
Benfleet
Essex
SS7 SHA

BIRLEY COMMUNrrY PRE SCHOOL
History and development
Birley Community Pre-school (the Company limited by guarantee) was registered in June
2013 and opened its d￿r$ to children and their families in September 2013.
Based in the same building as Birley Community Nursery School and under the leadership of
the Birley Federation of Schools. it was f0m￿lEY known as Biriey Children's Centre and
re￿iVed the sure start grant. It was announced that Ihe grant was to ￿se making the
provision unsustsinable and therefore causing the closure of many Children's Centres. The
staff and parentslixrers were informed in April 2013 that our childcare provision would have
to close at the end of temi {July 2013). which would result in the loss (rf 10 jobs and over 60
families having to find altemab've childcare pla￿S elsewhere. These families included some
children with additional needs and SoTr￿ from vulnerable families. This would also have caused
safeguarding COn￿mS as the nursery children who access wrap-ar()und care wtlh us before
and aftor their nursery sessions would have to find altemative care outside of the schcK)I
building.
This
situation
Y￿Uld
have
proved
very
difficutt for families children in the Nursery and Primary school on the same site.
Parentslcarers demanded a meeting viith the schools Head tead￿. expressing their feelings
and concems about losing a qualrty child(are provision where their children thrived and felt
very settled. There had just been an Ofsted inspection in Feb￿￿ry 2013 with an outcome of
Good. After k)ts of research and several stsff and parenucarers meeknngs. it was agreed that
the staff would take on the Childcare provision as a separate enterprise operating outside the
school framework, with support from outside organisations. the sGhool Head and
parentslcarers. We sourced several organisats'ons vtho helped us VlFth the initial set-up and
Birley Community PreSch¢y)I was launched as a Limited Company in June 2013.
The separation was rnanaged carefijlly. retaining and restructuring our staff with regards to
roles and responsibilits'es along with a salary re-structure. We agreed a peppercom rent for
the premises for the first 3 years (rent to be negotiated after this period) which enabled us to
become established. Due to the uncertainty of the first year we set a very prudent budget and
restricted spending to essenb'als resulb'ng in a very positive first year surplus enabling Trustees
to develop their Reserves tK)licy. Our first year was very Su￿sSfUl with staff setding into new
routines and child place capacity running at between 80 arhd 90 per￿nt each day.
Our ethos has akvays been to provide high qualty. afft)rdable. inclustve and accessible care
for all children and their families and this ethos is still at the heart of our provision. We continue
to create a thrtving family environment vthere children develop and leam through a balanced
and broad range of activities and expenences. Our expenenced and dedicated staff team
provide good role models and support for both parentslcarers and thildren encouraging each
individual child's development enabling each child to reach their full potential giving them
a positive start to their joumey through school. We also I￿k at each individual family enabling
us to sign post parentslcarers to various groups and other professionals to support and meet
their needs. As the building is purpose built we have disabled facilities and wide d￿rS all on
a single level enabling us to offer a more indusive and a<￿￿SSIble child(xre for all children.
We also worked ir7 partneTship wtth other professionals to n￿t the wide range of needs of the
children and their farnilies.
In 2015 the Directors decided that rather than retain the company and apply for charitable
status. that they would seek to incofwrate as a Charitable Incorporated Organisation and
dissolve the company.
We have continued to develop partnerships with parents and Ihe (x)rnmunity. We have
maintained runniro at 90¥. -950/0 capacity during this period and still have a waiting list. We
also continue to offer a free place short temi to identified families needing support.

BIRLEY COMMUNITY PRE SCHOOL
The original pre-school space was part of the Bidey Primary Academy vthiGh is now under
the leadership of the Lead Academy vtho gave us notice to move out of the school building.
We moved the preschool into St. Cyprians Church Hall in 2020 and thanks to the hard work
and dedication of the whole management and staff team we have continued to thrive. The
renovations made to the hall for our arrival have allowed us to cx)ntinue to run the preschool
giving the same quality care and education to the children and support to all our families as
we have previously. The Presthool have also developed the outside Spa￿ into a wonderful,
enclosed area for the children to play. explore and continue their leaming. We continue to
wotk with the d)urch to update and keep the buikling to a good standard.
Structure, govemance and management
The charity was incorwrated on 5 A￿ust 2015 and its constitution govems it. Its legal status
is that of a Charitable Incorporated Organisation (CIO) Charity number 1163022. Overall
management of the Charity is the responsibilty of the trustees who are elected and co-opted
under the tenns of its consttlution. Day io day operdtions are delegated to a team of
employees led by the Pre-scknl Manager.
Charitsble Objectives
The charity works for the wblic benefit having as its objects the development and education
of children and young people in parb'cular by
1) Promoting their care and safety
2) PromotitNJ their education and promoting parental involvement
3) Promoting their health and wellbeing
41 Providing services to suppx)rt them and their families and carers
5) Providing seNices to individuals holding membership of the CIO and
6) Furthering Ihe aims of the Pre School Leaming Allian
7)
Summary of main activities
The charity C￿tInueS to provide a trusted and stable Servi￿ to families living in the local
community and surrounding areas. A welc￿)mIng and enriched leaming environment is
provided for our families and their children. supported by a long-standing team of dedicated
and qualified professional staff. Children are supported to successfully explore and
experiment in a safe and V￿lcOm1ng enwronment to develop their skills vthin the Early
Years Statutory Framework working alongside the Local Authority.
Summary of main achiovements durfng the period
This year we have On￿ again continued to run at an average of 95°A capacity each term.
We have been able to offer places to children from around 45 families each week. This
includes children who receive govemrrEnt funding for a 2-year-old pla￿ and also those
children who receive govemment fvnding for 3 and 4-year-old 15 and 30 hours places. We
continue to cater for several children wth variety of addib'onal needs. These can vary from
speech and language drfficulties, Msual impairmenc hearing impaimient, physical disabilities
and children who are being assessed and may be on the Special Educational Needs.
spectrum. Some of these children are signposted to us by other professionals that we work
with such as Sheffield 0-5 SEND Team and the Heath Visiting team. Some of these children
stay with us for their 15 or 30 funded hours when they become 3 years old as the families
and professionals see that we support their needs. We also offer a free place for a short
period of time if we idenbfy a famity or families who need additional support due to personal
reasons (hospital staylmamage beak-upldeath of a parent) or who are in severe hardship
whilst we work wth other professionals and agencies to devebp a support package. This is
always dependent on the availability of spaces al the time.

BIRLEY COMMUNrrY PRE SCHOOL
We work closely wrth other professiorkqls to ensure we identrfy, signpost and support all our
families for an all-round multi agency approath, not just Ihe thildren, someb.mes referring
families to services to help with housing, fcM)d banks etc. All staff attend regular training to
develop their cDnts'nuous professional development as well as attending in-house training
and moderation several times 8 year. All staff hold up-to-date paediatric first aid. Universal
Safeguarding and Food Hygiene. The Manager and Deputy Manager and 2 room staff all
hold advanced safeguardiro ￿rtIficatIon, and all staff have undergone safeguarding training
and regular refresher training. All staff have completed Prevent training as well as ACES
training.
Summary of tho main activities undertaken for the public benefrt
In making decisions and exercising Frf)wers or duties in conneclion ￿ryth the above activities.
the trustees have had regard. where relevant, to the guidance on public benefit issued by the
Charity Commission.
Future activities
We have continued to V￿rk hard over the past year to be able to purchase new equipment
and resources lo enable us to provide a wealth of new and fun experiences for all the
children to encourage and develop key skills for leaming. ￿ a setting we now have a great
range of resources to deliver the Eaty Years Ststutory Framework.
This year we have (Yjntinued to improve our outd(Mx provision with a storage unit to keep
resources in so we can regularfy swap or change what is in the outdcK)r leaming
environment, depending on weather and needs of the children. We have also purchased an
indoor arts and crafts untt with boxes and resources. We are wants.ng the children to be able
to independently use the craft unit. helping chiklren to gain conftlence in making their own
decisionslchoices, physi¢￿1 skills in using the equipment within the unit such as scissors,
hole punch and mark making materials. We have had a growiThJ number of children in
preschool with additional needs so made purchases of fidget and sensory toys to support
their development and their age and stsge level. We have been updatiThJ our mud kttchen
and loose parts play area with addttional resour￿. This helps the children leam daily life
skills ie cookinglmixing. pretend play, imaginative play and developing social sknlls.
We continue to hold face to face parenvcarer sessions at the end of each academic temi
and encourage all parentslcarets to attend to ￿lebrate and share in their children's
education joumey. development. mitestones and next steps. Parentslcarers are asked to
Ix)tnplete a questionnaire and on evaluation we take appropriate action to improve our
se￿I￿S and setting for both the children and their families. The parenvcarers session are
attended by most of our parents. and they love to see the joumey their children are on
through observations and professional discussions with staff. We have implemented
All staff have (x)ntinued to through a vanety of face lo face, online and Z￿)rn training to
support and update their personal development and knowiedge to maintain high quality
teaching.
Financial Review
From September 2013 and prior to its incorwration as CIO in September 2015, Bidey
Community Pre School operdted as a Limited Company and the resetves accumulated from
this operats'on £50.000) were r￿1Ved as a donation in 2017.

BIRLEY COMMUNITY PRE SCHOOL
In the financial year under considerab'on charitsble activities have generated a surplus of
£34,97612023 surplus £11.574) resultiNJ in total of reserves carried forward of £171,861
(2023 £136,885).
Policy on Reserves
The trustees have developed a reseryes policy whK* recognises the issues to be considered
in assessing future liabiltties. They have identified an amount equal to six months operaling
costs as giving a suitable buffer. Given total operating expenses for the year Onding 3118124
were £160,080 rrK)nths would equate to £80,040. Current reserves stand at £81,821 in
excess of the required amount. The policy will be reviewed every other year at minimum. by
the Trustees, or sooner rf warranted by intemal or extemal events or changes.
Approved by the trustees on
a￿1 siqned C￿ behalf of the trustees by
Signed
Name
d(.*lCL -Vifr471 1
(PRINT)
Signed
Name
(PRINT)

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner s Report
Report to the trusteesl
members of
Birley Communty Pre Sthool
On accounts for the year
ended
31" August 2024
Charity no
{rfany)
1163022
Set out on pages
I report to ttE Irustees on my examinalion of the accounts of the at()ve
dwrrty (tr Trusf) ts the year ended
Responsibilities and As the chaiity trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in a￿Ordan(￿ with the requirements of the Chartties Act
2011 {-the Acr).
I report in respect of my examination of the Trt￿t's accounts carried out
under seclion 145 of the 2011 Act and in carying out my examination, I
have followed the appIl￿ble Directbons given by the Charity Commission
under sethon 14515)(b) of Ihe Act.
I have completed my examirk3ts"on. I confim) that no material mattets have
come to my attention (other than that disclosed below") in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting re￿rdS were not kept in accordan￿ with section 130 of
the Act or
the accounts do not aci)Nd with the accountsng records
Independent
examlnefs statement
I have no concems and have come across no other matters in connection
with the examinat.on to which attention should be drawn in order lo enable a
proper understanding of the accounts to be reached.
. Please delete the the brackets rfthey do not apply.
2315125
Signed:
Name".
Salman Ali Moazzam
Relevant professional
qualification(s) or body
{if any):
FCCA #1932250
Address:
Hennessey & Co
309 High Road, Benfieet
SS7 SHA

Section B
Disclosure
Only complete rf Ihe examiner needs to highlight matters of con￿rn (see CC32,
Independent examination of charty accounts: directions and guidance for
examiners).
Give here brief detsils of
any items that the
examiner wishes to
disclose.
NIA

CHARITY COMMISSIO
FOR ENGLAND ANO WALES
Receipts and payments accounts
CC16a
To
108rn>24
Section A Receipts and payments
Unrestricted
Restrieted
Endowment
Totsl funil6
L88t y•8r
AI R8c8iPt¥
Sales
Funds
Misc *Kome
194066
Sub total(Gro&s IrK0￿ for
i64￿6
(See table).
164,226
A3Pa
128,948
S,116
Other SWCosL8
716
W2
716
8A12
utatK
Legal & Profrssw
1.175
1.175
lQ83
1JS
185
182
11Tr1
197
Bad d¢bt¥
101
s￿t0
151641
A4 Asset and in%wtm
tErcha8e8. {8ee tabl
s￿ tot*
160.rA)
16rt
152.651
Net 0frecelp￿payM￿)
11.ST
A6 Cash funds la8tye#r end
13Q885
136085
171061
125.310
136m5
XX R1 xcounts ISSI
1410512025

Section B Statement of assets and liabilities at the end of the period
Endowmgni
funds
Dgtsils
ton•Jre5t £
B1 Cash funds
171
171,861
Unre5tiictad
Endowmont
funds
Details
tr* nogwt e
Currprtvahje
on
Detal
CurTpnt vah
Detslls
B4 Assets retained forthg
charws own use
Dot2ils
BS Llabilittes
SvJn8J by on8 or trKS tyuslees on
behalf of all the tru8t888
Date of
Swaiure
15
15
CCXX R2 accounts ISSI
14105r2025