2024-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2023 Period start date To 31st March 2024 Period end date Charity name: Millstream Day Centre - trading as Benson Millstream Centre Charity registration number: 1163000

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide relief to elderly and disabled people and in particular those living in and around Benson, Ewelme, Berrick Salome, Roke, and Preston Crowmarsh by providing day care services and such other services as the Trustees may decide from time to time
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	At the start of this year the Centre was operating normally and up to full capacity, but still waiting for key documents and actions from our landlord SOHA to complete Building Control sign off. This situation inhibited fund raising within the building and restricted sub-letting for the benefit of the charity. Throughout this year our new manager, as her experience grew, ably supported by our 3 job- share support managers, has introduced a great variety of exciting and stimulating activities of many sorts, achieving for the first-time complete involvement of all our customers. A very significant achievement bringing both the benefits of mental stimulation and physical activity to all. Our outreach service continues to operate delivering hot meals to the community, our other services remain available, prescriptions, essential shopping etc. but demand is low partly because we are aware that many pairings of volunteers established during the pandemic continue to independently provide one to one help.

During May we gained a new trustee with an accountancy background who will take charge of our grant applications. In June, we conducted a Customer Survey to attain a global overview of our service and potential areas for improvement in the future. The responses from our customers were overwhelmingly positive and our showed that “our customers value the way they are welcomed and treated at the Centre.” In August we appointed Taurus Fire to assist us in completing the fire safety aspects of our Building Control sign off as we were still awaiting final actions from our landlord. Another new trustee was appointed in October with considerable corporate experience; and using business contacts to produce a complete redesign of the Centre’s website aimed at enhancing its profile. In October a large water leak was discovered under the main building which, before repair, damaged one of our new interior walls. Due to the leak our planned opening by Oxfordshire’s Lord-Lieutenant was further delayed. By December Building Control signoff was achieved at last and the water leak repaired By March final plans were agreed for a formal opening of the new extension at the end of April followed by an open day for our community to experience our new facilities. The Millstream Liaison Committee, which offers representatives of local Councils (parish, district, and county), local churches, local charities and the patients panel, the ability to discuss and influence the running of the Centre, continued to successfully operate throughout this

		year.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In accordance with our obligations, the Trustees report that we have had regard to the Charity Commission's guidance on public benefit and that we confirm that the activities listed above meet those requirements.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	It is important that Trustees recognise the continuing contribution of the resolute team of around 75 volunteers with diverse roles and skills during the year, vital to the safe, efficient and economical running of our charity.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Activities of a team ofaround 75volunteers both at the Centre and reaching out to the community, co-ordinated from the Centre. During the year we provided 4,139 customer meals and served an average number of 28 customers per day. We continued to make a difference to the lives of over 50 local residents plus their carers and supporters both remotely and at the Centre. The charity, using an expert volunteer, continued to obtained attendance allowances for our customers. The charity provided continuing support through the Millstream@Home initiative, delivering hot meals but also shopping and prescriptions when required.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41	Centre attendance and Millstream@Home meals averaged 20 and 8 respectively per day, This was slightly below the meal target of 29 set for the financial year
Performance of fundraising activities against objectives set	Para 1.41	Local fundraising raised a net amount of £6,221 against a target of £6,500. Events included 400 club small lottery and other local fundraisers, cake sales etc.
		Investment income was £3,561 against a target of £4,500, due to lower returns and lower

investment balance. Para 1.41 Investment performance against objectives Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The extension building work at the Centre was completed at the end of 2022/23. The final grant money was received and the retention invoice paid in 2023/24, completing this significant project. The majority of the money borrowed from Founders Capital to cover the timing of Capital Grant receipts was returned, with just £10,000 still to be repaid in the future, due to additional work and consequent extra cost in completing the project. The hope is to be able to do this at the end of the next financial year. 2023-24 saw overall net income from unrestricted funds total £8,131 with customer numbers good, and this income supported by fundraising, grants and donations. Costs were well managed by the Centre team to ensure these were kept in line with the budget. Cash funds at the end of the year were £41,709, of which £2,901 is restricted.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A minimum of three months’ running costs in the event of no income. General reserves are being built up to enable the return of Founders Capital to the original investment value in the future.
Amount of reserves held	Para 1.22	Total reserves of £216,386, including £177,483 of restricted reserves.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	We have no deficits
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	No uncertainties

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Unrestricted grants and donations £22,277 Customer Income £33,495 Investment income £3,561 Restricted funds £17,821 Fundraising net income £6,221
		Founders’ Capital is invested in IFSL CAF ESG Funds, split between Cautious and Income & Growth Funds.

Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The key risk is that of accident or acute illness occurring to one of our frail customers. A protocol is in place for dealing with accidents and illness and a policy for vulnerable adults is in place. The manager, our support managers, and our chef are First Aid trained. Ongoing reliance on donations, fundraising and grants to support the running costs of the Centre is being addressed by increasing the capacity of the Centre and customer fees. Key issue here is in availability of cost-effective transport to draw customers from further afield.
Other		Our invested funds, Founders’ Capital, was provided by several benefactors but notably from two major donors. An agreement exists that income obtained can be used at the discretion of Trustees but that the capital may only be used in exceptional circumstances.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The existing Trustees appoint Trustees. A skills audit of existing Trustees is undertaken so that, looking forward, an assessment of unmet needs can be made to inform the search and appointment process.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees are DBS checked and provided with formal documents such as accounts, constitution, and CC guidance. As part of their induction new Trustees are encouraged to visit the Centre and experience a full day's service.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	We are a small charity with a simple structure: currently 6 volunteer trustees, a professional volunteer treasurer, five paid staff, including 3 job-sharing support managers (with additional admin and maintenance support from volunteers).
Relationship with any related parties	Para 1.51	The Charity maintains an informal relationship through its Liaison Group with parallel local agencies, Parish and District Councils, ensuring good communication and common supportive objectives

Other

Reference and Administrative details

Charity name	Millstream Day Centre
Other name the charity uses	Benson Millstream Centre
Registered charity number	1163000
Charity’s principal address	Mill Stream Benson Wallingford OX10 6RL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Rob Wadley	Chair
	Geraldine Gault	Vice Chair
	Noelle Stallard
	Victoria Newton		Until 16thMay2023
	Sue Clayton
	Julie Broscomb		From 5thMay2023
	Caroline Massingham		From 1stOctober 2023

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

	Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
	Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature(s)
Full name(s) Lucy White
Position (eg Trustee
Secretary, Chair, etc)
Date
06/01/2024
----- End of picture text -----

Millstream Day Centre

116

~~Receipts and payments accou~~ 4/1/2023 For the period from To

Section A Receipts and payments Unrestricted funds

Section A Receipts and payments
to the nearest £ A1 Receipts Fund Raising 9,097 Grants & Donations 22,277 Meals & Cofee 33,495 Hall Hire 1,182 Investment Income 3,561 Other 1,253 Garden Room - - 70,865 Liquidation of Schroder - Closure of Schroder - Sub total- Total receipts 70,865 A3 Payments Staff Costs/Salaries 30,781 Classes 1,380 Groceries & Provisions 13,754 BuildingCosts 7,727 Supplies & services 3,213 Office Expenses 2,993 400 Club Prizes 2,886 Miscellameous - Garden Room - Sub total 62,734 Investment in IFSL - - Sub total - Total payments 62,734 Net of receipts/(payments) 8,131 A5 Transfers between funds 19,851 Unrestricted funds Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)	Restricted funds to the nearest £ - 2,482 - - - - 15,339 - 17,821 - - - 17,821 - 581 - - - - - - 7,178 7,759 - - - 7,759 10,062 - 19,851	to the nearest £ Endowment funds
		-
		-
		-
		-
		-
		-
		-
		-
		-
		-
		44,174
		44,174
		44,174
		-
		-
		-
		-
		-
		-
		-
		-
		-
		-
		78,174
		-
		78,174
		78,174
	10,062	- 34,000
	- 19,851	-

A6 Cash funds last year end 44,826 12,690 - Cash funds this year end 72,808 2,901 - 34,000

Section B Statement of assets and liabilities at the end of the period Categories Details Unrestricted

Unrestricted to nearest £f d 38,768 - 40 38,808 Agreement Error Unrestricted to nearest £f d - - - - - -

Barclays - Main Account Barckays - Colln Account Cash

B1 Cash funds

Total cash funds (agree balances with receipts and payments account(s))

Details

B2 Other monetary assets

B3 Investment assets

Details

IFSL

Fund to which ~~asset belongs~~

Details

Fund to which ~~asset belongs~~

B4 Assets retained for the charity’s own use

B5 Liabilities

Details

Fund to which ~~liability relates~~

Signed by one or two trustees on behalf of ll th t t

Signature	Print Na LucyW Peter Lan

63000

~~nts~~ 3/31/2024

CC16a

Total funds

to the nearest £

Last year to the nearest £

9,097		8,899
24,759		18,233
33,495		27,902
1,182		821
3,561		5,164
1,253		924
15,339		56,431
-		-
88,686		118,374

	-				40,000
	44,174				-
	44,174				40,000
	132,860				158,374

30,781		28,460
1,961		900
13,754		11,558
7,727		8,298
3,213		1,521
2,993		3,042
2,886		2,636
-		168
7,178		155,736
70,493		212,319

		78,174
		-
		78,174					-
		148,667					212,319
	-	15,807				-	53,945
		-					-

57,516 111,461 41,709 57,516

to nearest £ 2,901 - 2,901 OK to nearest £ - - - - - - Restricted f d Restricted f d	to nearest £ Endowment f d
	-
	-
	-
	Agreement Error
	to nearest £ Endowment f d
-	-
-	-
-	-
-	-
-	-
-	-

Cost (optional) 181,000 - - - -	Current value ~~(optional)~~
181,000	174,582
-	-
-	-
-	-
-	-

Cost (optional) - - - - - - - - -	Current value ~~(optional)~~
-	-
-	-
-	-
-	-
-	-
-	-
-	-
-	-
-	-

Amount due

~~(optional)~~ - - - - -

When due ~~(optional)~~

ame hite nigan	Date of ~~aroval~~
hite	7/1/2025 ~~pp~~
nigan	7/1/2025

Millstream Day Centre INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES FOR THE YEAR ENDED 31ST March 2024 I report on the accounts for the Millstream Day Centre Trust for the year ended 31 st March 2024 which are set out on the Receipts and Pa￿nents accounts attached. Respective Responsibilities of Trustees and Examlnor The charity's trustees are responsible for the preparation of the accounts. The charty's trustees consider that an audrt is not required for this year under section 144{2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act: to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act., and To state whether particular matters have come to my attention. Basis of Independent Examinerfs Report My examination was carried out in accordance with the general directions gNen by the Charity Commission. An examination includes a review of the accounting records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations for you as trustees conceming any such matters. The procedures undertaken do not provide all the evKlence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement belcw. Indèpendont Examlnerfs Statement In connection wrth my examination. no rnatter has come to my attention.. 1) which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in aco)rdance wilh section 130 of the 2011 Act., and to prepare accounts which accord the accounts'ng records and cornply with the accounting requirernents of the 2011 Act Have not been met", or 2) To which, in my opinion, attention shoukl be drawn in order to enable a proper understanding of the accounts to be reached. lan Powell 7 Preston Crowmarsh OX106SL 18 November 2024