## Trustees’ Annual Report for the period From 1[st] April 2023 Period start date To 31st March 2024 Period end date Charity name: Millstream Day Centre - trading as Benson Millstream Centre Charity registration number: 1163000 ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide relief to elderly and disabled people
and in particular those living in and around
Benson, Ewelme, Berrick Salome, Roke, and
Preston Crowmarsh by providing day care
services and such other services as the Trustees
may decide from time to time| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|At the start of this year the Centre was operating
normally and up to full capacity, but still waiting
for key documents and actions from our landlord
SOHA to complete Building Control sign off.
This situation inhibited fund raising within the
building and restricted sub-letting for the benefit
of the charity.
Throughout this year our new manager, as her
experience grew, ably supported by our 3 job-
share support managers, has introduced a great
variety of exciting and stimulating activities of
many sorts, achieving for the first-time complete
involvement of all our customers. A very
significant achievement bringing both the benefits
of mental stimulation and physical activity to all.
Our outreach service continues to operate
delivering hot meals to the community, our other
services remain available, prescriptions,
essential shopping etc. but demand is low partly
because we are aware that many pairings of
volunteers established during the pandemic
continue to independently provide one to one
help.| During May we gained a new trustee with an accountancy background who will take charge of our grant applications. In June, we conducted a Customer Survey to attain a global overview of our service and potential areas for improvement in the future. The responses from our customers were overwhelmingly positive and our showed that “our customers value the way they are welcomed and treated at the Centre.” In August we appointed Taurus Fire to assist us in completing the fire safety aspects of our Building Control sign off as we were still awaiting final actions from our landlord. Another new trustee was appointed in October with considerable corporate experience; and using business contacts to produce a complete redesign of the Centre’s website aimed at enhancing its profile. In October a large water leak was discovered under the main building which, before repair, damaged one of our new interior walls. Due to the leak our planned opening by Oxfordshire’s Lord-Lieutenant was further delayed. By December Building Control signoff was achieved at last and the water leak repaired By March final plans were agreed for a formal opening of the new extension at the end of April followed by an open day for our community to experience our new facilities. The Millstream Liaison Committee, which offers representatives of local Councils (parish, district, and county), local churches, local charities and the patients panel, the ability to discuss and influence the running of the Centre, continued to successfully operate throughout this |||year.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In accordance with our obligations, the Trustees
report that we have had regard to the Charity
Commission's guidance on public benefit and
that we confirm that the activities listed above
meet those requirements.| ## Additional information (optional) You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|It is important that Trustees recognise the
continuing contribution of the resolute team of
around 75 volunteers with diverse roles and skills
during the year, vital to the safe, efficient and
economical running of our charity.| |_Other_||| ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Activities of a team ofaround 75volunteers both
at the Centre and reaching out to the community,
co-ordinated from the Centre.
During the year we provided 4,139 customer
meals and served an average number of 28
customers per day.
We continued to make a difference to the lives of
over 50 local residents plus their carers and
supporters both remotely and at the Centre.
The charity, using an expert volunteer, continued
to obtained attendance allowances for our
customers.
The charity provided continuing support through
the Millstream@Home initiative, delivering hot
meals but also shopping and prescriptions when
required.| |Additional information (optional)
You may choose to include further statements where relevant about:||| |Achievements against
objectives set|Para 1.41|Centre attendance and Millstream@Home meals
averaged 20 and 8 respectively per day, This
was slightly below the meal target of 29 set for
the financial year| |Performance of fundraising
activities against objectives
set|Para 1.41|Local fundraising raised a net amount of £6,221
against a target of £6,500. Events included 400
club small lottery and other local fundraisers,
cake sales etc.| |||Investment income was £3,561 against a target
of £4,500, due to lower returns and lower| investment balance. Para 1.41 Investment performance against objectives Other ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The extension building work at the Centre was
completed at the end of 2022/23. The final grant
money was received and the retention invoice
paid in 2023/24, completing this significant
project. The majority of the money borrowed from
Founders Capital to cover the timing of Capital
Grant receipts was returned, with just £10,000
still to be repaid in the future, due to additional
work and consequent extra cost in completing
the project. The hope is to be able to do this at
the end of the next financial year. 2023-24 saw
overall net income from unrestricted funds total
£8,131 with customer numbers good, and this
income supported by fundraising, grants and
donations. Costs were well managed by the
Centre team to ensure these were kept in line
with the budget. Cash funds at the end of the
year were £41,709, of which £2,901 is restricted.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A minimum of three months’ running costs in the
event of no income. General reserves are being
built up to enable the return of Founders Capital
to the original investment value in the future.| |Amount of reserves held|Para 1.22|Total reserves of £216,386, including £177,483
of restricted reserves.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|We have no deficits| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainties| ## Additional information (optional) You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Unrestricted grants and donations £22,277
Customer Income £33,495
Investment income £3,561
Restricted funds £17,821
Fundraising net income £6,221| |---|---|---| |||Founders’ Capital is invested in IFSL CAF ESG
Funds, split between Cautious and Income &
Growth Funds.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The key risk is that of accident or acute illness
occurring to one of our frail customers. A protocol
is in place for dealing with accidents and illness
and a policy for vulnerable adults is in place. The
manager, our support managers, and our chef
are First Aid trained.
Ongoing reliance on donations, fundraising and
grants to support the running costs of the Centre
is being addressed by increasing the capacity of
the Centre and customer fees. Key issue here is
in availability of cost-effective transport to draw
customers from further afield.| |Other||Our invested funds, Founders’ Capital, was
provided by several benefactors but notably from
two major donors. An agreement exists that
income obtained can be used at the discretion of
Trustees but that the capital may only be used in
exceptional circumstances.| ## Structure, Governance and Management |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The existing Trustees appoint Trustees. A skills
audit of existing Trustees is undertaken so that,
looking forward, an assessment of unmet needs
can be made to inform the search and
appointment process.| ## Additional information (optional) You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
Trustees are DBS checked and provided with
formal documents such as accounts, constitution,
and CC guidance.
As part of their induction new Trustees are
encouraged to visit the Centre
and experience a full day's service.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|We are a small charity with a simple structure:
currently 6 volunteer trustees, a professional
volunteer treasurer, five paid staff, including 3
job-sharing support managers (with additional
admin and maintenance support from
volunteers).| |Relationship with any related
parties|Para 1.51|The Charity maintains an informal relationship
through its Liaison Group with parallel local
agencies, Parish and District Councils, ensuring
good communication and common supportive
objectives| Other ## Reference and Administrative details |Charity name|Millstream Day Centre|| |---|---|---| |Other name the charity uses|Benson Millstream Centre|| |Registered charity number|1163000|| |Charity’s principal address|Mill Stream
Benson
Wallingford
OX10 6RL|| |||| Names of the charity trustees who manage the charity |1
2
3
4
5
6
7
8
9
10
11
12
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20|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of
person
(or body)
entitled
to
appoint
trustee (if
any)| |---|---|---|---|---| ||Rob Wadley|Chair||| ||Geraldine Gault|Vice Chair||| ||Noelle Stallard|||| ||Victoria Newton||Until 16thMay2023|| ||Sue Clayton|||| ||Julie Broscomb||From 5thMay2023|| ||Caroline
Massingham||From 1stOctober 2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved Director name Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year ## Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) ||Type of adviser
Name
Address|Type of adviser
Name
Address|Type of adviser
Name
Address| |---|---|---|---| ||||| ||||| ||||| ||||| ||Name of chief executive or names of senior staff members (Optional information)||| ||||| ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees **----- Start of picture text -----**
Signature(s)
Full name(s) Lucy White
Position (eg Trustee
Secretary, Chair, etc)
Date
06/01/2024
**----- End of picture text -----**
Millstream Day Centre 116 ~~Receipts and payments accou~~ 4/1/2023 For the period from To ## Section A Receipts and payments Unrestricted funds |Section A Receipts and payments||| |---|---|---| |
to the nearest £
A1 Receipts
Fund Raising
9,097
Grants & Donations
22,277
Meals & Cofee
33,495
Hall Hire
1,182
Investment Income
3,561
Other
1,253
Garden Room
-
-
70,865
Liquidation of Schroder
-
Closure of Schroder
-
_Sub total_-
_Total receipts_ 70,865
A3 Payments
Staff Costs/Salaries
30,781
Classes
1,380
Groceries & Provisions
13,754
BuildingCosts
7,727
Supplies & services
3,213
Office Expenses
2,993
400 Club Prizes
2,886
Miscellameous
-
Garden Room
-
_Sub total_
62,734
Investment in IFSL
-
-
_Sub total_
-
_Total payments_ 62,734
_Net of receipts/(payments)_ 8,131
A5 Transfers between funds
19,851
Unrestricted
funds
_Sub total(Gross income for AR)_
A2 Asset and investment sales, (see
table).
A4 Asset and investment purchases,
(see table)|Restricted funds
to the nearest £
-
2,482
-
-
-
-
15,339
-
17,821
-
-
-
17,821
-
581
-
-
-
-
-
-
7,178
7,759
-
-
-
7,759
10,062
- 19,851|to the nearest £
Endowment
funds| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |||| |||-| |||44,174| |||44,174| |||| |||44,174| |||| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |||| |||78,174| |||-| |||78,174| |||| |||78,174| |||| ||10,062|- 34,000| ||- 19,851|-| A6 Cash funds last year end 44,826 12,690 - _Cash funds this year end_ 72,808 2,901 - 34,000 Section B Statement of assets and liabilities at the end of the period Categories Details Unrestricted Unrestricted to nearest £f d 38,768 - 40 38,808 Agreement Error Unrestricted to nearest £f d - - - - - - Barclays - Main Account Barckays - Colln Account Cash B1 Cash funds _Total cash funds_ (agree balances with receipts and payments account(s)) Details B2 Other monetary assets B3 Investment assets ## Details IFSL Fund to which ~~asset belongs~~ ## Details Fund to which ~~asset belongs~~ B4 Assets retained for the charity’s own use B5 Liabilities ## Details Fund to which ~~liability relates~~ Signed by one or two trustees on behalf of ll th t t |Signature
|Print Na
LucyW
Peter Lan| |---|---| 63000 ~~nts~~ 3/31/2024 ## CC16a ## Total funds to the nearest £ Last year to the nearest £ |9,097||8,899| |---|---|---| |24,759||18,233| |33,495||27,902| |1,182||821| |3,561||5,164| |1,253||924| |15,339||56,431| |-||-| |88,686||118,374| ||-||||40,000|| |---|---|---|---|---|---|---| ||44,174||||-|| ||44,174||||40,000|| |||||||| ||132,860||||158,374|| |||||||| |30,781||28,460| |---|---|---| |1,961||900| |13,754||11,558| |7,727||8,298| |3,213||1,521| |2,993||3,042| |2,886||2,636| |-||168| |7,178||155,736| |70,493||212,319| |||78,174||||||| |---|---|---|---|---|---|---|---|---| |||-||||||| |||78,174|||||-|| |||||||||| |||148,667|||||212,319|| |||||||||| ||-|15,807||||-|53,945|| |||-|||||-|| 57,516 111,461 41,709 57,516 |to nearest £
2,901
-
2,901
OK
to nearest £
-
-
-
-
-
-
Restricted
f
d
Restricted
f
d|to nearest £
Endowment
f
d| |---|---| ||-| ||| ||-| ||-| ||Agreement Error| ||to nearest £
Endowment
f
d| |-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |Cost (optional)
181,000
-
-
-
-|Current value
~~(optional)~~| |---|---| |181,000|174,582
| |-|-| |-|-| |-|-| |-|-| |Cost (optional)
-
-
-
-
-
-
-
-
-|Current value
~~(optional)~~| |---|---| |-|-
| |-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |-|-| ## Amount due ~~(optional)~~ - - - - - When due ~~(optional)~~ |ame
hite
nigan|Date of
~~aroval~~| |---|---| |hite|7/1/2025
~~pp~~| |nigan|7/1/2025| Millstream Day Centre INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES FOR THE YEAR ENDED 31ST March 2024 I report on the accounts for the Millstream Day Centre Trust for the year ended 31 st March 2024 which are set out on the Receipts and Pa￿nents accounts attached. Respective Responsibilities of Trustees and Examlnor The charity's trustees are responsible for the preparation of the accounts. The charty's trustees consider that an audrt is not required for this year under section 144{2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act: to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act., and To state whether particular matters have come to my attention. Basis of Independent Examinerfs Report My examination was carried out in accordance with the general directions gNen by the Charity Commission. An examination includes a review of the accounting records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations for you as trustees conceming any such matters. The procedures undertaken do not provide all the evKlence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement belcw. Indèpendont Examlnerfs Statement In connection wrth my examination. no rnatter has come to my attention.. 1) which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in aco)rdance wilh section 130 of the 2011 Act., and to prepare accounts which accord the accounts'ng records and cornply with the accounting requirernents of the 2011 Act Have not been met", or 2) To which, in my opinion, attention shoukl be drawn in order to enable a proper understanding of the accounts to be reached. lan Powell 7 Preston Crowmarsh OX106SL 18 November 2024