Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year 1st January 2022 31st December 2022 From To
Section A Reference and administration details
Charity name Friends of Golcar Library Other names charity is known by FoGL Registered charity number (if any) 1162979 Charity's principal address Golcar Library, 12 Town End, Golcar Huddersfield West Yorkshire Postcode HD7 4QD
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Karen Armitage | FoGL Annual Meeting | |||
| John Chappell | Minutes and Membership Secretary |
FoGL Annual Meeting | ||
| Jeremy Cuss | Project and Fundraising Officer |
FoGL Annual Meeting | ||
| Sue Eaton | Events Organiser | FoGL Annual Meeting | ||
| Andrew Marchington |
Treasurer and Social Media Officers |
FoGL Annual Meeting | ||
| HilaryRichards | FoGL Annual Meeting | |||
| John Walker | Chair | FoGL Annual Meeting | ||
Thankfully, the Coronovirus outbreak has not led to any library closures this year, therefore FoGL volunteers have continued to support library staff throughout the period. The current staff establishment has not necessitated any volunteer only opening in the year.
The trustees have met approximately every 4 to 6 weeks throughout, in person and by Zoom. There has been a gradual increase in uptake of library services through the year, and as a concomitant, an increase in volunteer activity.
The term of office of three of the trustees, John Chappell, Andrew Marchington and Jeremy Cuss was complete. All three wished to serve again and were re-elected at the AGM.
John please ring Hilary Richards, as well as John and Andrew, to ask her if she is willing to continue to serve. Her term of office is not over, but….. We do need some more trustees, so that needs to be an agenda item.
TAR
March 2023
1
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
CIO
Trustee selection methods
- (eg. appointed by, elected by)
1/3[rd] elected by the AGM every year after the first AGM at which all the trustees resign and are eligible for re-election.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
The Friends of Golcar Library group is run by a management committee, all of whom are trustees of the CIO. This committee meets, on average, every 4-6 weeks to decide how best to support the work of Golcar Library.
The work of the volunteers is co-ordinated by the library staff in consultation with the trustees. This new arrangement has proved to be a success.
-
Everyone (including trustees) who wishes to volunteer for work in the library is provided with a full induction package for this role.
-
New trustees are provided with a copy of the FoGL constitution the accounts and the annual report for the previous year.
A business plan was developed when the group started 2015 and an asset-transfer of the building was considered. Following a financial assessment of what needed to be done to fund the operation of the library (including rehabilitation of the integral flat) it was concluded that the library could not be run independently without other fund-raising. We are delighted that Kirklees funding for the library will continue, so no asset transfer will be required.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To advance the education of the public in Kirklees, by operating and managing a lending library in Golcar with access to computer technology.
Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable.
Additional details of objectives and activities (Optional information)
TAR
March 2023
2
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
FoGL maintained its involvement in the running of the library by offering volunteer support to members of staff attending the library. As covid restrictions have eased so associated groups have begun to restart activities, and some new ones initiated, including a health walk.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
The FoGL was set up from a Foundation meeting on December 6[th] 2014 and became a registered CIO with an approved constitution on August 4[th] 2015.
It was anticipated at that time that the new FoGL organisation would need to fundraise to take over the Golcar Library building and to run the Automatic Book Withdrawal library with volunteers only in 2017. In fact, the and Return Machine cuts in the library provision across Kirklees Council were not as severe as had been anticipated. In 2018 there were a further round of consultations and the threat of closure was removed. So there is no need to apply to asset transfer Golcar Library to the Friends Group. Golcar Library is seen as robust enough to be supported on an ongoing basis. Continued support for the library was demonstrated by the replacement of a load-bearing beam at the front of the library and associated refurbishment work.
,
TAR
March 2023
3
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Historically we have had an excellent attendance at our Management Committee meetings, and this continues to be the case. All members of this committee are Trustees of the Charitable Incorporated Organisation that was set up and registered with the Charity Commissioners on August 4[th] 2015.
The overall budget for the Kirklees library service was in 2022.
The volunteers have been involved in the upgrading of the library garden and the facilities. Planters have been provided, and planting has taken place. This has meant that the garden can be, and has been, used by the Golcar community most notably as part of the Golcar Lily Day celebrations ,a garden party for volunteers, and the Green Gardens initiative.
We have a strong team in our Friends group, and we are confident that in co-operation with the Kirklees Library Service we will face the challenges now that the library is fully reopened.
TAR
March 2023
4
Section E Financial review
Brief statement of the There are no regular financial commitments at the present and hence no charity’s policy on reserves need for reserves. This will change in the future, if FoGL takes over financial responsibility for the library building, but this is not anticipated in the short or medium term.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) John Chappell Full name(s) John Richard Walker Position (eg Secretary, Chair Secretary Chair, etc) Date 22/03/2023
TAR
March 2023
5
Charity Name Frf8nds of Golcar Llbrary No lif any) 1162979 Receipts and payments accounts CC16a For the p•rlod To 1st Ja 2022 31$t 2022 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last y•Jr to the n•ar••t toth•wMt£ to lh• r*ar•81£ t¢ th• nA•r4•t É to the neareBt £ A1 R•¢èlpts G¢l¢ar Light$ Swltch On DonalionB Sub total (Gross inGomg lor ARJ 22 A2 A•¥•i •nd Inv•Jtment ¥al•8, 1909 tsblgl. Sub total Total rnc•lpts 22 A3Pg ma41$ for Pl¥nt•rn 60 Sub total 80 A4 A8Jet and Invoslment urch8¥, s•e table Sub total Total payments 60 60 Net of receipts/{paymentsJ A5 Transfers betW8en fund5 A6 Cash funds last year end Cash funds this year end 82 80 445 889 911 527 CCXX R1 accounts ISSI 2210312023
Section B Statement of assets and liabilities at the end of the period Unrestricted fundg to n•arost£ Restricted fvnds to ngarest£ Endowment funds to n•arest£ Categorl•$ Details B1 Cash funds 470 Cash in HaThJ Total cash fvnds 527 384 Rostricted funds to n•wMt É Endowmon¢ funds to n•irn•t £ ndg Details 82 Other monetary assets Fund to whlch aAut b•lo ¢urr•nt v•lu• on41 D•talls Fund to whlth t b•14 D•talls Co•t lopdon*ll Curr•nl valu• 84 Assèts r•talnod for th• harlty'¥ own use Fund to whleh AmtyJntdu• orsal Wh•n du• onal Dètalls BS Liabilitlas Signed by one or tru51ee¥ on behalf of all the trustees Tsurer FOGL S•3nare Print Name Date of roval Andrew Marchin on 2210312023 Chair FOGL John W8lker 2210312023 CCXX R2 accoun15 ISSI 2210312023