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2020-12-31-accounts

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020

PAROCHIAL CHURCH COUNCIL ST MARY MAGDALENE SOUTH BERSTED

Page 2 Independent Examiner's Report to the Trustees Page 3 Statement of Receipts and Payments Page 4 Statement of Assets and Liabilities Pages 5 to 8 Notes to the Accounts

Independent Examiners Ltd

2 Broardbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

1

INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS

Report to the trustees/members of the South Bersted Parochial Church Council on the annual accounts for the year ended 31st December 2020 set out on pages 3 to 8.

Respective responsibilities of trustees and examiner

The trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the Act), and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In the course of my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in, any material respect, the trustees requirements:  to keep accounting records in accordance with section s.130 of the Act; and

  2. to prepare accounts which accord with these accounting records have not been met; or

  3. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

P B Robinson MAAT FCIE Independent Examiners Ltd 2 Broardbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

Date: 26th March 2021

2

SOUTH BERSTED PAROCHIAL CHURCH COUNCIL

STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020

Notes
RECEIPTS :
Voluntary Receipts
2a
Activities for Generating Funds (Trading)
2b
Charitable Activities
2c
Investment Income
2d
Other Receipts
2e
TOTAL RECEIPTS
PAYMENTS :
Fundraising Costs (Trading)
3a
Charitable Activities
3b
TOTAL PAYMENTS
NET INCOMING/(OUTGOING) RESOURCES
Adjusted Cash Balances Brought Forward
as at 1st Janaury 2020
10
Funds Transfer
5
BALANCES CARRIED FORWARD		 Unrestricted
Restricted
Total
Total
Funds
Funds
2020
2019
£
£
£
£
52,747
-
52,747
68,117
9,441
-
9,441
17,608
2,879
181
3,060
5,078
-
115
115
112
2,761
-
2,761
1,301
67,829
296
68,125
92,216
10,148
-
10,148
16,394
70,684
449
71,133
97,374
80,832
449
81,281
113,768
-13,003
-153
-13,156
-21,552
32,844
4,692
37,536
59,088
-
-
-
-
19,841
4,539
24,380
37,536

The notes on pages 5 to 8 form part of these accounts. All operations are continuing operations.

3

SOUTH BERSTED PAROCHIAL CHURCH COUNCIL STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST DECEMBER 2020 31-De¢ 2020 Total 31-De¢ 2019 Total Unrestricted Fund Restricted Fund ASSETS Church Cash Funds: Current Account Restricted Account After Eights 8,914 10,927 8,914 15,322 144 13,464 21,432 27 4,395 144 19,841 4,539 24,380 34,923 Church Hall Account 2,613 TOTAL CASH FUNDS 19,841 24.380 37,536 Represente¢l by: Unrestrlcted Funds Designated Funds Restricted Funds Endowment Funds 4,229 15,611 4,229 15,611 4,539 9,888 6,189 21,459 4,539 Other Monetary Assets: Assets retalned for the Charlty's own use: Fletcher Income Shares 3.899 3,899 3,623 Liabilities Diocesan Fees Independent Examiners Fee 813 500 720 720 1.313 TRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS Charity Law requires tho TrustÈÈs to prepa￿ financial statements for Éach financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have elerted to take 3dv3ntage of the pmvisions that apply to small charities and have prepared a Receipts and Payments Account and Statement of Assets and Liabilities which are set out on page5 3 to 4. Approved by the Parochial Church Council on and Signed on their behalf by Revd Nm Crook, Chairman

SOUTH BERSTED PAROCHIAL CHURCH COUNCIL

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2020

1. BASIS OF ACCOUNTING

The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements.

2. RECEIPTS
Note
a) Voluntary Receipts
Donations and Collections
Gift Aid Tax Recovered
Loose Offerings
Planned Giving
Planned Giving Non Gift Aid
Special Appeals
b) Activities for Generating Funds (Trading)
Weddings & Funerals - PCC Fees
8
Weddings & Funerals - Diocesan Fees
Weddings & Funerals - Provision of Organist
Weddings & Funerals - Provision of Verger
Weddings & Funerals - Locum Fees
Church Hall Lettings
c) Charitable Activities
After Eights
5
Duncton Weekend Away
Easy Fundraising
Open For Coffee
Other Income
Designated Funds
Restricted Funds
d) Investment Income
Fletcher Dividends Received
5
e) Other Receipts
Appeals
PAYE Contributions from Church Hall
Miscellaneous Income
9
Returnable Deposits
3. PAYMENTS
a) Fundraising Costs (Trading)
Weddings & Funerals
Weddings & Funerals - Diocesan Fees (2019 Liability)
Weddings & Funerals - Diocesan Fees (2020)
Weddings & Funerals - Provision of Organist
Church Hall
5
Caretaker
Insurance
Maintenance & Hall Supplies
Utilities
Waste Collection		 Unrestricted
Restricted
Total
Total
Funds
Funds
2020
2019
£
£
£
£
2,826
2,826
2,806
8,373
8,373
14,005
1,869
1,869
5,860
32,995
32,995
38,190
596
596
1,266
6,088
6,088
5,990
52,747
0
52,747
68,117
1,070
1,070
3,153
2,398
2,398
1,987
120
120
510
175
175
295
0
165
5,678
5,678
11,498
9,441
0
9,441
17,608
181
181
304
0
1,520
98
98
268
593
593
1,297
0
782
2,188
2,188
512
0
394
2,879
181
3,060
5,078
115
115
112
0
115
115
112
0
515
0
686
2,021
2,021
0
740
740
100
2,761
0
2,761
1,301
813
813
4,383
2,021
2,021
1,624
96
96
360
2,188
2,188
3,686
1,992
1,992
1,958
45
45
589
2,183
2,183
3,290
810
810
504
10,148
0
10,148
16,394

5

SOUTH BERSTED PAROCHIAL CHURCH COUNCIL

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2020

3. PAYMENTS (Continued)
Note
b) Charitable Activities
Ministry Costs
Locum Clergy Fees
Parish Share
7
Church Running Costs
Services
Vicar's PA
PAYE Paid
Broadband
Church Maintenance
Office Expenses
Subscriptions
Repairs and Maintenance
Organ Tuning
Utilities
Insurance
General Expenses
Music
Organist
Vicar and Vicarage
Council Tax and Utilities
Mission Giving
Grants
Appeals
Duncton Weekend Away
After Eights
5
Governance
Examination and Accountancy Costs
Miscellaneous
Designated Legacy Spending
All Other Restricted Funds
5		 Unrestricted
Restricted
Total
Total
Funds
Funds
2020
2019
£
£
£
£
0
165
37,018
37,018
55,418
1,340
1,340
1,191
5,803
5,803
5,832
763
763
967
802
802
250
2,026
2,026
3,247
0
45
1,472
1,472
312
241
241
234
3,722
3,722
4,590
2,496
2,496
2,457
74
74
26
706
706
1,210
3,188
3,188
2,782
5560
5,560
4,950
1,200
1,200
1,200
0
615
0
1,549
64
64
284
24
24
0
480
480
840
162
-
162
1,492
3,607
3,607
0
385
385
7,718
70,684
449
71,133
97,374

4. STAFF COSTS AND PAYMENTS TO TRUSTEES

The collective PCC members received reimbursement payments for purchases made on behalf of the Church and individual grants totalling £3,139. No payments were made to PCC members in the form of salary or wage as employees of the PCC. The collective PCC members made voluntary contributions to Church funds, including Gift Aid claimed on their behalf, totalling £6,787. No material transactions took place between the Church and PCC members or any person connected to them.

6

SOUTH BERSTED PAROCHIAL CHURCH COUNCIL

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2020

5. FUNDS
Note
GENERAL FUNDS
DESIGNATED FUNDS
CHURCH HALL ACCOUNT
Additional Church AV (Legacy funded)
ABC
Book Sales
Candy Floss
Christmas Cards
Churchyard
Church in the Car Park (summer)
Church Sound and Projection
Duncton
Hall Projection
Hospitality
Marketing Fund
Memorial Benches
Mission
Open for Coffee
Rob Newey (Legacy funded)
Sundae Service (Legacy funded)
Teaching Resources
Vicar's PA - Additional Hours (Legacy funded)
Verger's Fund
Adjustment
OTHER DESIGNATED ACCOUNTS
TOTAL DESIGNATED
TOTAL UNRESTRICTED
RESTRICTED FUNDS
Choir
Fletcher Alms
Flower Fund
Friends of South Bersted Church
Hall Kitchen
Puppets
Sunday School (Legacy funded)
Vicar's Projects
RESTRICTED FUND WITH OWN BANK ACCOUNT
After Eight Group
TOTAL RESTRICTED
GRAND TOTALS		 Balance
Balance
01-Jan
Expend-
31-Dec
2020
Income
iture
Transfers
2020
£
£
£
£
£
9,888
59,195
64,447
-406
4,229
2,614
5,678
7,218
-
1,074
2,638
2,638
-
-
164
140
304
43
43
151
151
50
50
-
-
2,850
1,425
220
4,495
-
432
432
-
493
1,400
2,689
1,781
21
-
21
50
50
-
-
78
-
78
66
-
66
175
575
530
220
-
-
4,465
5,560
3,368
2,273
834
593
170
1,257
-
-
350
350
-
-
977
977
-
-
115
48
126
-
37
1,784
442
-
1,342
1,403
175
1,578
-
-
60
-
60
-
-
3,575
456
827
3,946
22,956
8,634
16,384
406
15,611
32,844
67,829
80,832
0
19,841
74
5
69
1,708
115
5
1,818
213
213
115
115
-
651
651
33
19
14
1,853
226
1,627
18
15
3
4,665
115
386
0
4,394
27
181
64
144
4,692
296
449
0
4,539
37,536
68,124
81,281
0
24,380

7

SOUTH BERSTED PAROCHIAL CHURCH COUNCIL

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2020

6. BANK ACCOUNT STRUCTURE

During the 2020 calendar year, the separate Fees and Church Hall bank accounts were both closed and their surplus balances were transferred to the General account. Following a similar move of the Designated account in 2019, the PCC now operates two key bank accounts for General Funds (non-restricted) for holding legacy funds and maintaining the church and church hall general requirements; and a second dedicated bank account for the collective Restricted Funds.

7. PARISH SHARE

For the 2020 year, Arun & Bognor Deanery amended their requisition method to be a pledge based system. Each Parish is requested to submit their own pledge based on their bespoke affordability. In 2020, South Bersted PCC pledged a figure of £37,018 which was equal to 50% of the Parish Ministry Costs for the year and during the year were able to pay the full amount of that pledge, leaving no liability to be carried into 2021.

8. FEES FROM WEDDINGS & FUNERALS

Activity Overview

2018 - 29 funeral services, 3 weddings 2019 - 14 funeral services, 3 weddings 2020 - 13 funeral services, 0 weddings

9. MISCELLANOUS INCOME - TALENTS

In the final 2 months of 2020, a project was undertaken as an iniative of the Vicar under the auspices of the Parable of the Talents. The Vicar presented a gift of £10 from his personal funds to each adult member of the worshipping community and suggested in the spirit of the Parable that this money could be put to work for the good of the Church. As at 31st December 2020, a sum of £2,021 had been raised and donated to the Church funds from a variety of activities such as cake baking, craft sales, furniture upcycling and general donations.

10. ADJUSTMENT TO BALANCES BROUGHT FORWARD

The status of all funds has been considered by the PCC and the conclusion drawn was that only the funds listed below are truly restricted and all others function as designated funds even though many of these were previously shown as restricted. To reduce the complexity of showing all transfers of these funds from being restricted to designated it has been decided to make an adjustment to the 'Closing balances as at 31st December 2019 carried forward' and show this as the 'Opening balance as at 1st January 2020'. This is all detailed below:

Closing balance 31 December 2019
Restricted Funds
Choir
Fletcher Alms
Flower Fund
Friends of South Bersted Church
Hall Kitchen
Puppets
Sunday School (Legacy funded)
Vicar's Projects
After Eight Group
Designated Funds
All other funds as shown in note 5
Adjusted Opening balance 1 January 2020		 Unrestricted
Designated
Restricted
Total
£
£
£
£
9,888
6,189
21,459
37,536
74
1,708
213
115
651
33
1,853
18
27
22,956
9,888
22,956
4,692
37,536

8