# **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020**
# **PAROCHIAL CHURCH COUNCIL ST MARY MAGDALENE SOUTH BERSTED**
Page 2 Independent Examiner's Report to the Trustees Page 3 Statement of Receipts and Payments Page 4 Statement of Assets and Liabilities Pages 5 to 8 Notes to the Accounts
Independent Examiners Ltd
2 Broardbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF
1
## **INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS**
Report to the trustees/members of the South Bersted Parochial Church Council on the annual accounts for the year ended 31st December 2020 set out on pages 3 to 8.
## **Respective responsibilities of trustees and examiner**
The trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the Act), and that an independent examination is needed.
It is my responsibility to:
- examine the accounts (under section 145 of the Act),
- to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In the course of my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the trustees requirements: to keep accounting records in accordance with section s.130 of the Act; and
- to prepare accounts which accord with these accounting records have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
P B Robinson MAAT FCIE Independent Examiners Ltd 2 Broardbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF
Date: 26th March 2021
2
## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL**
## **STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020**
|Notes
**RECEIPTS :**
Voluntary Receipts
2a
Activities for Generating Funds (Trading)
2b
Charitable Activities
2c
Investment Income
2d
Other Receipts
2e
**TOTAL RECEIPTS**
**PAYMENTS :**
Fundraising Costs (Trading)
3a
Charitable Activities
3b
**TOTAL PAYMENTS**
**NET INCOMING/(OUTGOING) RESOURCES**
Adjusted Cash Balances Brought Forward
as at 1st Janaury 2020
10
Funds Transfer
5
**BALANCES CARRIED FORWARD**|Unrestricted
Restricted
Total
Total
Funds
Funds
2020
2019
£
£
£
£
52,747
-
52,747
68,117
9,441
-
9,441
17,608
2,879
181
3,060
5,078
-
115
115
112
2,761
-
2,761
1,301
**67,829**
**296**
**68,125**
**92,216**
10,148
-
10,148
16,394
70,684
449
71,133
97,374
**80,832**
**449**
**81,281**
**113,768**
**-13,003**
**-153**
**-13,156**
**-21,552**
32,844
4,692
37,536
59,088
-
-
-
-
**19,841**
**4,539**
**24,380**
**37,536**|
|---|---|
The notes on pages 5 to 8 form part of these accounts. All operations are continuing operations.
3
SOUTH BERSTED PAROCHIAL CHURCH COUNCIL
STATEMENT OF ASSETS AND LIABILITIES
AS AT 31ST DECEMBER 2020
31-De¢
2020
Total
31-De¢
2019
Total
Unrestricted
Fund
Restricted
Fund
ASSETS
Church Cash Funds:
Current Account
Restricted Account
After Eights
8,914
10,927
8,914
15,322
144
13,464
21,432
27
4,395
144
19,841
4,539
24,380
34,923
Church Hall Account
2,613
TOTAL CASH FUNDS
19,841
24.380
37,536
Represente¢l by:
Unrestrlcted Funds
Designated Funds
Restricted Funds
Endowment Funds
4,229
15,611
4,229
15,611
4,539
9,888
6,189
21,459
4,539
Other Monetary Assets:
Assets retalned for the Charlty's own use:
Fletcher Income Shares
3.899
3,899
3,623
Liabilities
Diocesan Fees
Independent Examiners Fee
813
500
720
720
1.313
TRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS
Charity Law requires tho TrustÈÈs to prepa financial statements for Éach financial year which comply with the
regulations set out in the Charities Act 2011. The Trustees have elerted to take 3dv3ntage of the pmvisions that apply
to small charities and have prepared a Receipts and Payments Account and Statement of Assets and Liabilities which are
set out on page5 3 to 4.
Approved by the Parochial Church Council on
and
Signed on their behalf by
Revd Nm Crook, Chairman
## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2020**
## **1. BASIS OF ACCOUNTING**
The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements.
|**2. RECEIPTS**
Note
**a) Voluntary Receipts**
Donations and Collections
Gift Aid Tax Recovered
Loose Offerings
Planned Giving
Planned Giving Non Gift Aid
Special Appeals
**b) Activities for Generating Funds (Trading)**
Weddings & Funerals - PCC Fees
8
Weddings & Funerals - Diocesan Fees
Weddings & Funerals - Provision of Organist
Weddings & Funerals - Provision of Verger
Weddings & Funerals - Locum Fees
Church Hall Lettings
**c) Charitable Activities**
After Eights
5
Duncton Weekend Away
Easy Fundraising
Open For Coffee
Other Income
Designated Funds
Restricted Funds
**d) Investment Income**
Fletcher Dividends Received
5
**e) Other Receipts**
Appeals
PAYE Contributions from Church Hall
Miscellaneous Income
9
Returnable Deposits
**3. PAYMENTS**
**a) Fundraising Costs (Trading)**
**_Weddings & Funerals_**
Weddings & Funerals - Diocesan Fees (2019 Liability)
Weddings & Funerals - Diocesan Fees (2020)
Weddings & Funerals - Provision of Organist
**_Church Hall_**
5
Caretaker
Insurance
Maintenance & Hall Supplies
Utilities
Waste Collection|Unrestricted
Restricted
Total
Total
Funds
Funds
2020
2019
£
£
£
£
2,826
2,826
2,806
8,373
8,373
14,005
1,869
1,869
5,860
32,995
32,995
38,190
596
596
1,266
6,088
6,088
5,990
**52,747**
**0**
**52,747**
**68,117**
1,070
1,070
3,153
2,398
2,398
1,987
120
120
510
175
175
295
0
165
5,678
5,678
11,498
**9,441**
**0**
**9,441**
**17,608**
181
181
304
0
1,520
98
98
268
593
593
1,297
0
782
2,188
2,188
512
0
394
**2,879**
**181**
**3,060**
**5,078**
115
115
112
**0**
**115**
**115**
**112**
0
515
0
686
2,021
2,021
0
740
740
100
**2,761**
**0**
**2,761**
**1,301**
813
813
4,383
2,021
2,021
1,624
96
96
360
2,188
2,188
3,686
1,992
1,992
1,958
45
45
589
2,183
2,183
3,290
810
810
504
**10,148**
**0**
**10,148**
**16,394**|
|---|---|
5
## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2020**
|**3. PAYMENTS (Continued)**
Note
**b) Charitable Activities**
**_Ministry Costs_**
Locum Clergy Fees
Parish Share
7
**_Church Running Costs_**
Services
Vicar's PA
PAYE Paid
Broadband
**_Church Maintenance_**
Office Expenses
Subscriptions
Repairs and Maintenance
Organ Tuning
Utilities
Insurance
General Expenses
**_Music_**
Organist
**_Vicar and Vicarage_**
Council Tax and Utilities
Mission Giving
Grants
Appeals
Duncton Weekend Away
After Eights
5
Governance
Examination and Accountancy Costs
Miscellaneous
Designated Legacy Spending
All Other Restricted Funds
5|Unrestricted
Restricted
Total
Total
Funds
Funds
2020
2019
£
£
£
£
0
165
37,018
37,018
55,418
1,340
1,340
1,191
5,803
5,803
5,832
763
763
967
802
802
250
2,026
2,026
3,247
0
45
1,472
1,472
312
241
241
234
3,722
3,722
4,590
2,496
2,496
2,457
74
74
26
706
706
1,210
3,188
3,188
2,782
5560
5,560
4,950
1,200
1,200
1,200
0
615
0
1,549
64
64
284
24
24
0
480
480
840
162
-
162
1,492
3,607
3,607
0
385
385
7,718
**70,684**
**449**
**71,133**
**97,374**|
|---|---|
## **4. STAFF COSTS AND PAYMENTS TO TRUSTEES**
The collective PCC members received reimbursement payments for purchases made on behalf of the Church and individual grants totalling £3,139. No payments were made to PCC members in the form of salary or wage as employees of the PCC. The collective PCC members made voluntary contributions to Church funds, including Gift Aid claimed on their behalf, totalling £6,787. No material transactions took place between the Church and PCC members or any person connected to them.
6
## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2020**
|**5. FUNDS**
Note
**GENERAL FUNDS**
**DESIGNATED FUNDS**
CHURCH HALL ACCOUNT
Additional Church AV (Legacy funded)
ABC
Book Sales
Candy Floss
Christmas Cards
Churchyard
Church in the Car Park (summer)
Church Sound and Projection
Duncton
Hall Projection
Hospitality
Marketing Fund
Memorial Benches
Mission
Open for Coffee
Rob Newey (Legacy funded)
Sundae Service (Legacy funded)
Teaching Resources
Vicar's PA - Additional Hours (Legacy funded)
Verger's Fund
Adjustment
OTHER DESIGNATED ACCOUNTS
**TOTAL DESIGNATED**
**TOTAL UNRESTRICTED**
**RESTRICTED FUNDS**
Choir
Fletcher Alms
Flower Fund
Friends of South Bersted Church
Hall Kitchen
Puppets
Sunday School (Legacy funded)
Vicar's Projects
**RESTRICTED FUND WITH OWN BANK ACCOUNT**
After Eight Group
**TOTAL RESTRICTED**
**GRAND TOTALS**|Balance
Balance
01-Jan
Expend-
31-Dec
2020
Income
iture
Transfers
2020
£
£
£
£
£
**9,888**
**59,195**
**64,447**
**-406**
**4,229**
2,614
5,678
7,218
-
1,074
2,638
2,638
-
-
164
140
304
43
43
151
151
50
50
-
-
2,850
1,425
220
4,495
-
432
432
-
493
1,400
2,689
1,781
21
-
21
50
50
-
-
78
-
78
66
-
66
175
575
530
220
-
-
4,465
5,560
3,368
2,273
834
593
170
1,257
-
-
350
350
-
-
977
977
-
-
115
48
126
-
37
1,784
442
-
1,342
1,403
175
1,578
-
-
60
-
60
-
-
3,575
456
827
3,946
**22,956**
**8,634**
**16,384**
**406**
**15,611**
**32,844**
**67,829**
**80,832**
**0**
**19,841**
74
5
69
1,708
115
5
1,818
213
213
115
115
-
651
651
33
19
14
1,853
226
1,627
18
15
3
4,665
115
386
0
4,394
27
181
64
144
**4,692**
**296**
**449**
**0**
**4,539**
**37,536**
**68,124**
**81,281**
**0**
**24,380**|
|---|---|
7
## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2020**
## **6. BANK ACCOUNT STRUCTURE**
During the 2020 calendar year, the separate Fees and Church Hall bank accounts were both closed and their surplus balances were transferred to the General account. Following a similar move of the Designated account in 2019, the PCC now operates two key bank accounts for General Funds (non-restricted) for holding legacy funds and maintaining the church and church hall general requirements; and a second dedicated bank account for the collective Restricted Funds.
## **7. PARISH SHARE**
For the 2020 year, Arun & Bognor Deanery amended their requisition method to be a pledge based system. Each Parish is requested to submit their own pledge based on their bespoke affordability. In 2020, South Bersted PCC pledged a figure of £37,018 which was equal to 50% of the Parish Ministry Costs for the year and during the year were able to pay the full amount of that pledge, leaving no liability to be carried into 2021.
## **8. FEES FROM WEDDINGS & FUNERALS**
## _**Activity Overview**_
2018 - 29 funeral services, 3 weddings 2019 - 14 funeral services, 3 weddings 2020 - 13 funeral services, 0 weddings
## **9. MISCELLANOUS INCOME - TALENTS**
In the final 2 months of 2020, a project was undertaken as an iniative of the Vicar under the auspices of the Parable of the Talents. The Vicar presented a gift of £10 from his personal funds to each adult member of the worshipping community and suggested in the spirit of the Parable that this money could be put to work for the good of the Church. As at 31st December 2020, a sum of £2,021 had been raised and donated to the Church funds from a variety of activities such as cake baking, craft sales, furniture upcycling and general donations.
## **10. ADJUSTMENT TO BALANCES BROUGHT FORWARD**
The status of all funds has been considered by the PCC and the conclusion drawn was that only the funds listed below are truly restricted and all others function as designated funds even though many of these were previously shown as restricted. To reduce the complexity of showing all transfers of these funds from being restricted to designated it has been decided to make an adjustment to the 'Closing balances as at 31st December 2019 carried forward' and show this as the 'Opening balance as at 1st January 2020'. This is all detailed below:
|Closing balance 31 December 2019
**Restricted Funds**
Choir
Fletcher Alms
Flower Fund
Friends of South Bersted Church
Hall Kitchen
Puppets
Sunday School (Legacy funded)
Vicar's Projects
After Eight Group
**Designated Funds**
All other funds as shown in note 5
Adjusted Opening balance 1 January 2020|Unrestricted
Designated
Restricted
Total
£
£
£
£
**9,888**
**6,189**
**21,459**
**37,536**
74
1,708
213
115
651
33
1,853
18
27
22,956
**9,888**
**22,956**
**4,692**
**37,536**|
|---|---|
8